Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on December 8, 2003, at 7:30 p.m. in the Ashland Middle School Library. Present were:
Amy Amrhein ) Chair
Chuck Keil )
Terry Littleton )
Heidi Parker ) Board Members
Ellie Thivierge )
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Matt Bolstad, Student Representative
Leeanne Wallace, Certified Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:30 p.m. by Chair Amrhein.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Amrhein welcomed visitors.
V. Consent Agenda
1. Approve minutes of regular session of November 10, 2003.
a. Requests for Leave of Absence
Debra Kalmakav, Walker Kindergarten Teacher, requested a miscellaneous unpaid leave of absence from December 19, 2003, through the end of the current school year. It was recommended that her request be granted as presented.
Cecily Verloop, Ashland High School Health Teacher, requested a maternity leave from January until March 1, 2004. It was recommended that her request be granted as presented.
Director Littleton moved that the Board approve the consent agenda as presented. Director Keil seconded and the motion passed unanimously.
1. Student and Staff Representative Reports
Matt Bolstad, Student Representative, reported on high school community service activities.
Leeanne Wallace, Certified Representative, reported on employee insurance, the February election and the teacher efforts to support the referendum, and increased class sizes.
2. Ashland Schools Foundation Report
Susan Bacon reported on the annual newsletter and financial report. She reviewed the Buy in for Books program, the grants program, and her leave from mid-January through March.
3. Affirmative Action Report
Juli Di Chiro reviewed the district affirmative action goals and the district’s status in regard to those goals.
4. Report on OSBA Annual Convention
Director Keil reported on his attendance at workshops concerning capital improvements and technology issues.
Director Parker reported on her attendance at workshops focusing on school districts developing processes for making major decisions and soliciting input from the community. Director Parker asked the Board to review the materials regarding soliciting input from the community and later discuss what would work for the Ashland School Board.
Chair Amrhein reported on her attendance at a workshop on the Wilderness Charter School. She further reported on Ashland School District receiving the Salute to Success Award for our community conversations prior to large budget reductions.
5. Briscoe Savings and Lease Income
Loren Luman reported that the revenue generated from leasing Briscoe is just under $110,000 per year. The savings from the Briscoe School Closure is $321,417 for a total impact of approximately $440,000.
6. Report on Capacity at Each Elementary School Compared to Various Staffing Levels
Juli Di Chiro reviewed the aerial map of Lincoln School as well as the acreage and enrollment capacities for each of the elementary schools.
Director Keil reported on enrollment data, which supports the decreasing enrollment for our district.
Chair Amrhein welcomed public comments on this agenda item.
Public comments included: where would there be space for the special programs like Leggos, art rooms, Child Development Specialists, computers, and what would happen to those programs; what would happen to the quality of education if all students are housed in three schools; consider delaying decision to close a school until after quality education is defined; open dialogue should occur all along prior to closing a school; would there be gains from closing a school.
7. Board Reports
Board members reported on elementary school visits, AHS student assistance program, Peer Jury, the OSBA convention, the Southern Oregon Economic Summit in Jackson County, Classified Contract Maintenance Committee, classified bargaining, and vacancies on the Affordable Housing Commission.
8. Superintendent Report
Juli Di Chiro reported on district and school report cards coming out in January, impacts of PERS changes, Peer Jury, and elementary school closure.
VII. Hear public requests not a part of the agenda
Public feedback was received concerning the impact of the Briscoe School closure, and concern regarding the possible closure of Lincoln Elementary.
VIII. New Business
1. Adopt 2002-03 Audit
Loren Luman reported on the 2002-03 audit explaining that there were no material weaknesses and the audit is in compliance with standards. Juli Di Chiro publicly recognized Bev Sele, the District Accountant, for her years of service with the district.
2. Math Adoption K-5
Barbara Fields reported on the new Math materials being adopted and purchased with Ashland Schools Foundation funds.
Director Thivierge moved that the Board adopt the proposed Math Materials K-5 as presented. Director Keil seconded and the motion passed unanimously.
3. Memorandums of Understanding Between Southern Oregon Bargaining Council and Ashland Public Schools: #2003-6 Regarding Noncertified Staff Doing Certified Work; #2003-7 Regarding Extra Duty Stipends.
Juli Di Chiro briefly explained the need for the two memorandums of understanding. Director Keil moved that the Board approve Memorandums of Understanding Between the Southern Oregon Bargaining Council and Ashland Public Schools, #2003-6 and #2003-7, as presented. Director Thivierge seconded and the motion passed unanimously.
4. Youth Activity Levy Agreement
Loren Luman reviewed the agreement explaining the minor change of a cost of living adjustment in the amount of approximately 3%. Director Keil moved that the Board approve the Agreement between the City of Ashland and the Ashland School District for the Youth Activity Levy as presented. Director Thivierge seconded and the motion passed unanimously.
IX. Old Business
1. Board Meeting Schedule
Director Littleton moved that the Board establish the fourth Monday of each month as a board work session beginning at 7:00 p.m., to be held at various school sites for the remainder of the school year, for the purpose of discussing issues facing the school district.
Director Keil moved and Director Thivierge seconded that the motion be tabled until the next board meeting due to the lateness of the hour. The motion failed with the following roll call vote: Amrhein – no; Keil – yes; Littleton – no; Parker – no; Thivierge – yes.
Director Littleton’s motion passed with the following roll call vote: Amrhein – yes; Keil – no; Littleton – yes; Parker – yes; Thivierge – yes.
The next work session will be held in January, and Juli Di Chiro will recommend an agenda and location for that meeting.
2. Board Policy Revisions – Second Reading
Board Policy Revision JGE, Expulsion, was presented for second reading. Director Littleton moved and Director Keil seconded that the Board approve Revised Board Policy JGE for second reading as presented.
The Board discussed a concern of a vote occurring in executive session. Following discussion, the motion passed with the following roll call vote: Amrhein – yes; Keil – yes; Littleton – yes; Parker – no; Thivierge – yes.
A copy of Board Policy JGE is attached hereto and becomes a part of these minutes.
X. Announcements and Appointments
The next regular session will be held on January 12, 2004, at 7:30 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 10:05 p.m.
Jeanne Peterson, Executive Secretary