Monday, January 10, 2011

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session  Monday, January 10, 2011, beginning at 4:00 PM in the Ashland Council Chambers, 1175 East Main Street, Ashland OR 97520.  Present were:


Carol Davis                 )           Chair


Keith Massie               )           Board Members

Eva Skuratowicz         )


Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Toni Knox, Certified Representative

Yeruti Estigarribia, Student Representative

Jeanne Peterson, Administrative Assistant    



Call to Order


The meeting was called to order at 4:01 p.m.




Pledge of Allegiance




Roll Check


All members were present with the exception of Director Alexander and Director Parker.




Welcome Visitors and Acknowledgments




Vision and Mission Statement


Director Skuraowicz read the vision and mission statements.




Consent Agenda


It was recommended that the Board approve the consent agenda as presented.




Approve minutes of Regular Session of December 13, 2010. 













Retirement Request

Cathy Murphy, Fifth Grade Teacher at Bellview Elementary, submitted a letter of intent to retire effective January 31, 2011.  She further requested that she be allowed to complete the school year on a 1039 contract.  It was recommended that her request be approved as presented.


Director Massie moved that the consent agenda be approved as presented.  Director Skuratowicz seconded and the motion passed unanimously.




Hear Public Requests not a part of the agenda


There were no public requests.








Student and Staff Representative Reports

Yeruti Estigarribia, student representative, reported on AHS game night.




Review of HIV, AIDS, HBV and HCV Health Education Curriculum


In accordance with Board Policy IGAEA, the Board-adopted curriculum for HIV, AIDS, HBV and HCV Health Education will be reviewed biennially.  Juli Di Chiro reported on the district’s curriculum.  She explained that Board Policy IGAEA needs to be updated to be in line with the new requirements for reporting on this curriculum.  Ms. Di Chiro reported that the district is in compliance with the state requirements for this policy.



Report on Annual School Report Cards for Each School

Juli Di Chiro reviewed the annual School Report Cards for each school as distributed by the Oregon Department of Education.  She reported that all of the schools were outstanding or satisfactory.




Superintendent Report


Juli Di Chiro explained that this is School Board Appreciation Month and expressed her thanks to the School Board for all of their work.  She read the following proclamation.






WHEREAS, school boards create a vision for what students should know and be able to do;


WHEREAS, school boards establish clear standards for student performance;


WHEREAS, school boards ensure that student assessments are tied to established standards;


WHEREAS, school boards are accountable to the community for operating schools that support student achievement;


WHEREAS, school boards align school district resources to ensure that students meet standards;


WHEREAS, school boards create a climate that supports the philosophy that all children can learn at high levels;


WHEREAS, school boards build collaborative relationships based on trust, teamwork and shared accountability; and


WHEREAS, school boards are committed to continuous education and training on issues related to student achievement;


NOW, THEREFORE, we hereby declare our appreciation to members of the Ashland School Board and proclaim the month of January to be School Board Recognition Month.


We urge all citizens to join us in recognizing the dedication and hard work of local school board members in preparing today’s students for tomorrow’s world.


Ms. Di Chiro explained that each Board Member will be adopted by a school and Board Members will be contacted by their adoptive school soon.




Budget Communication Process


Juli Di Chiro and Jill Turner are scheduled to meet with every school staff this month to talk about the budget process and the district’s financial situation.





Community Budget Meeting Schedule


Juli Di Chiro will work with Board Chair Davis to schedule the community meetings in February.




Chinese High School Student Update


Juli Di Chiro reported that the site visit by the Department of Homeland Security occurred today.  She expressed concern that we may not have sufficient time to implement the program next year.  No recruiting can occur until approval has been received from Homeland Security.  Directors Alexander and Parker have nearly completed the brochure for recruitment.




Unfinished Business

There was no unfinished business at this time.




New Business




Approve 2009-10 Audit

Jill Turner reviewed the 2009-10 audit and responded to questions of the Board. 


It was recommended that the 2009-10 Audit be approved as presented. 

Director Massie moved that the Board approve the 2009-10 audit as presented.  Director Skuratowiczseconded and the motion passed unanimously.



Adopt Criteria for Evaluation of Superintendent

It was recommended that the Board use the 2009-10 criteria for the superintendent's evaluation for this year.  Juli Di Chiro suggested that references to the Ashland Quality Education Model be replaced with the Strategic Plan.  She further clarified that the job targets will be the Board’s adopted goals.


Director Massiemoved that the Board use the 2009-10 criteria for the superintendent's evaluation for this year as amended in Standard 1, 4 and 6 to remove the reference to the Ashland Quality Education Model.  Director Skuratowicz seconded and the motion passed unanimously.



Board Report

Board members reported on the AHS games.





Announcements and Appointments




The next regular session will be held on Monday, February 14, 2011, at 7:00 p.m. in the Ashland Council Chambers.




The Board will hold a Work Session on Friday, January 21, 2011 from Noon to 4:00 p.m. to meet with district administrators to discuss project based learning.




The Board will hold a work session on Monday, January 24, 2011, at 7:00 p.m. at Ashland Middle School to hear a report on the Ashland Middle School's goals and its School Improvement Plan, and to discuss Second Language in the Elementary Schools.




The Board will hold a work session on Tuesday, January 25, 2011, at 7:00 p.m. in the District Board Room to meet with State Representatives.




The Board will schedule an Executive Session in accordance with ORS 192.660 (2) (a) prior to March 9 to review executive, administration and certified personnel.  It was recommended that this meeting be held at 6:00 p.m. on January 24.  Juli Di Chiro will check with the Lead Team to see that they are available on this date.






There being no further business, the meeting adjourned at 4:47 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.





Download File
1-10-11 Regular Board Minutes.pdf


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