Monday, July 08, 2002

Regular Session Minutes

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on July 8, 2002, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

Terry Littleton ) Chair
Chuck Keil )  
John Maurer ) Board Members
Kent Provost )
Loren Luman, Business Manager
Media Representative
Anita Charters, Acting Secretary

I. Call to Order

 The meeting was called to order at 7:30 p.m. by Chair Littleton. 

II. Pledge of Allegiance

III. Roll Check

 A roll of the board was taken and all members were present with the exception of Amy Amrhein, who was excused.  Kent Provost left at 8:20 p.m.

IV. Welcome Visitors

 Chair Littleton welcomed visitors.

V. Organization of the Board for the 2002-03 School Year

1. Election of Chair

Director Provost nominated John Maurer as Board Chair for the 2002-03 school year and the nomination was seconded by Director Keil.  John Maurer accepted the nomination contingent on limited availability.  The nomination was unanimously approved.  The meeting was turned over to Chair Maurer.

2. Election of Vice-Chair

Director Provost nominated Amy Amrhein as Vice-Chair for the 2002-03 school year.  The nomination was seconded by Director Keil and unanimously approved.

VI. Consent Agenda

1. It was recommended that the minutes of the regular session of June 10, 2002, the Budget Hearing of June 25, 2002, the executive session of June 25, and the special session of June 25, 2002, be approved as presented.

It was recommended that the minutes of the Budget Committee Meeting of June 10, 2002 be approved with the following correction to Section II, Roll Check:  All members were present with the exception of Corinne Lombardi and Carol Davis.  Carol Davis was excused.  John Schleining arrived at 7:00 p.m.

2. Personnel

a. Employment Recommendations

Director Littleton noted that Susan Dungan, who was recommended as a probationary .49 School Psychologist, had accepted another position at a different district.

Anna Dungey was recommended as a Temporary 1.0 Math Teacher at Ashland Middle School through January 31, 2003, replacing Jennifer Losinski who will be on leave of absence.

Jeffrey Johnson was recommended as a Probationary .50 Special Education Teacher at Ashland High School replacing Al Jason who retired.

3. Appoint Budget Officer

It was recommended that Loren Luman be appointed as Budget Officer for the 2002-03 school year.

4. Appoint Clerk

It was recommended that Juli Di Chiro be appointed as the District Clerk for the 2002-03 school year in accordance with ORS 332.515.

5. Designate Custodians of Funds

It was recommended that Superintendent Juli Di Chiro and Business Manager Loren Luman be designated as custodians of funds for the 2002-03 school year.

6. Select Official Banks

The district proposed using Janus Fund, Washington Mutual (formerly Western Bank), Key Bank, Bank of America, Klamath First, Rogue Federal Credit Union, Salomon Smith Barney, Umpqua Bank, Wells Fargo Bank, U.S. Bank and the Local Government Investment pool as the official banks for the 2002-03 school year.

7. Establish Time and Place of Official Meetings

It was recommended that official regular school board meetings be held at 7:30 p.m. in the Ashland Council Chambers on the second Monday of each month.  It was further recommended that any non-regular board meetings be held in the District Board Room.

8. Names  of Official Newspapers

It was recommended that the Ashland Daily Tidings and the Mail Tribune be designated as the official newspapers for the district.

9. Review of Student-Employee Representatives to School Board

It was recommended that the Board continue to have a representative from the student, certified and classified groups.

10. Designate Superintendent as District Representative to Submit all Federal Grant Applications and Receive Federal Grant Funds for the 2002-03 School Year

It was recommended that Superintendent Juli Di Chiro be designated as the District Representative to submit all federal grant applications and receive federal grant funds for the 2002-03 school year.

Director Littleton moved that the Board approve the consent agenda as amended.  The motion was seconded by Director Provost and unanimously approved.

VII. Reports

1. Ashland Schools Foundation Report

 Bob Kuenzel reported on the closure of the fundraising campaign.  It was suggested that the Foundation board meet with members of the school board to discuss the district’s funding priorities.

2. Legislative Update

Director Keil reported on the budget prepared by the Oregon Legislature during its third special session.

3. Board Report

Director Provost reported on the progress of the school closure committee.  Director Littleton advised the Board that Nancy Coursey from the Oregon School Boards Association will attend the August 12 meeting for the first reading of policy sections C and D.  All of the directors thanked Terry Littleton for her leadership as board chair for the last two years.

4. Report from Business Manager

Loren Luman reported on the new format for the 2002-03 high school drivers education program.

VIII. Hear Public Requests not a part of the agenda

Marty Link congratulated the district for the community support shown in the recent Ashland Schools Foundation fundraising campaign.

IX. New Business

 There is no new business at this time.

X. Old Business

1. Board Policy Revision – Second Reading

Director Keil presented the second reading of Board Policy IKF, Graduation Requirements.  Director Littleton moved that the Board approve Policy IKF for second reading as presented.  The motion was seconded by Director Keil and unanimously approved.  A copy of the adopted Policy IKF is attached hereto and becomes a part of these minutes.

XI. Announcements and Appointments

Chair Maurer announced an upcoming board vacancy in October.  Applications will be accepted August 15 through September 15, 2002, and interviews will be held in late September.  Paul Copeland suggested that the Board informally recruit someone to run for the vacant position next spring, or operate with four members until the next election, rather than appoint an interim board member.

The next regular session will be held on Monday, August 12, 2002, at 7:30 p.m. in the Ashland Council Chambers.

XII. Adjournment

 There being no further business, the meeting adjourned at 8:40 p.m.
Anita Charters, Acting Secretary

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