Monday, August 12, 2002

Regular Session Minutes

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on August 12, 2002, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

John Maurer ) Chair
Chuck Keil )  
John Maurer ) Board Members
Kent Provost )
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Media Representative

I. Call to Order

 The meeting was called to order at 7:30 p.m. by Chair Maurer. 

II. Pledge of Allegiance

III. Roll Check

 A roll of the board was taken and all members were present with the exception of Director Littleton.   

IV. Welcome Visitors

 Chair Maurer welcomed visitors.

V. Consent Agenda

1. Approve minutes of regular session of July 8, 2002

It was recommended that the minutes of the regular session of July 8, 2002 be approved.

2. Personnel

a. Resignations

Susan Dungan, half-time Child Development Specialist at Bellview Elementary submitted a letter of resignation.  It was recommended that her resignation be accepted as presented.

Charlie Hall, Driver Education/Social Studies Teacher at Ashland High School submitted a letter of resignation.  It was recommended that his resignation be accepted as presented.

b. Employment Recommendation

 Nora Knox was recommended as a probationary .49 School Psychologist for the district.  This is a new position funded by the general fund.

c. Request for Leave of Absence

 Kelly Nash, First Grade Teacher at Briscoe, requested a 40% unpaid leave of absence for the 2002-03 school year.  It was recommended that her request be approved as presented.

3. Southern Oregon Child Study and Treatment Center Agreement

 The proposed 2002-03 agreement with the Oregon Department of Education for SOCSTC was recommended for approval.

4. Lithia Springs Agreement

 The proposed 2002-03 agreement with the Oregon Department of Education for Community Works/Lithia Springs School was presented for approval.

Director Keil questioned the increases of the agreements for SOCSTC and Lithia Springs School.  Loren Luman responded to those questions.  Director Provost moved that the consent agenda be approved as presented.  Director Keil seconded and the motion passed unanimously.

VI. Reports

1. Affordable Housing Proposal

 John McGloughlin of the City of Ashland and Nancy Richardson, President of Affordable Housing, gave a report on an affordable housing proposal.  Chair Maurer appointed Director Amrhein to serve as a district liaison for affordable housing.

2. Personnel Update

Juli Di Chiro gave a brief report on personnel activities to date.

3. Opening of Schools Information

 Juli Di Chiro reviewed the opening of schools information including registration dates, start dates, school times, and lunch prices.

4. Ashland Schools Foundation Report

Bob Kuenzel reported on activities of the Ashland Schools Foundation.

5. Legislative Update

 Directors Amrhein and Keil reported on activities of the legislature.  The Board scheduled a work session to be held August 19, 2002, at 7:00 p.m. to discuss the impact of the Special Session of the legislature.

6. School Board Vacancy Report

 Director Maurer announced the vacancy of Board Position #5 coming up in October.  Applications will be accepted August 15 through September 13, 2002, and interviews will be held in late September.  The appointed board member will serve until June 30, 2003.  Applications may be picked up at the District Office.  Paul Copeland suggested that the Board make efforts to appoint someone who would not run in the next School Board Member election.

7. Board Report

 Director Provost briefly discussed school closure schedules.  Director Amrhein discussed  activities of the Coalition for School Funding Now.  Chair Maurer expressed concerns of continuing funding issues in the district.

8. Superintendent Report

 Juli Di Chiro briefly reviewed items of interest to the district.

VII. Hear Public Requests not a part of the agenda

There were no requests.

VIII. New Business

1. Ashland Schools Foundation Funding

 Juli Di Chiro presented a recommendation on how to utilize the additional funds that Ashland Schools Foundation has raised to support school district programs.  The Board agreed to further discuss this at the Special Session scheduled for August 19.

2. Approve Changes in Student Handbooks

 Changes to the Ashland High School Student Handbook for 2002-03 were present for approval.  Director Provost moved that the changes be approved as presented.  Director Amrhein seconded and the motion passed unanimously.

3. Establish Annual School Board Objectives

 The Board agreed to discuss this further with district administrators at a Work Session scheduled for August 23, 2002.

4. School Board Policy Revisions - First Reading

 The following policy revisions were presented to the Board for first reading.

CA Administration Goals
CB Superintendent
CBA Qualifications and Duties of the Superintendent
CBB Recruitment and Appointment of the Superintendent
CBE Superintendentís Continuing Professional Development
CBF Superintendentís Consulting Activities
CBG/CBH Evaluation of the Superintendent
CBHA Superintendentís Retirement
CCB Line and Staff Relations
CCC Hiring of Licensed Administrators
CCC-AR Hiring of Licensed Administrators
CCCB Duties of Administrators
CCD Administrator Contracts
CCG Licensed Evaluation - Administrators
CD Management Team
CE Administrative Councils, Cabinets and Committees
CF District Administration
CG Special Programs Administration
CHCA Approval of Handbooks
CI Temporary Administrative Arrangements
CK Program Consultants
CL Administrative Reports
CPA Layoff/Recall - Administrative Personnel

Nancy Coursey of Oregon School Boards Association reviewed the policies with the Board providing comments and recommendations. Director Provost moved that the Board approve CA, CB, CBA, CBB, CBE, CBF, CBG/CBH, CCB, CCC, CCC-AR, CCG, CD, CE, CG, CHCA, CI, CK, CL, and CPA for first reading as revised.  Director Amrhein seconded and the motion passed unanimously.

5. Establish Adjunct Responsibilities of Board Members

 Board members were appointed to serve on committees as follows:

 Classified Contract Maintenance Committee:  Amy Amrhein & John Maurer
 Certified Contract Maintenance Committee:  Terry Littleton
 Certified Bargaining:  Chuck Keil and Terry Littleton
 ESD Budget Committee:  John Maurer
 Ashland Schools Foundation Representative:  Terry Littleton
 Activity Levy:  Chuck Keil
 School Closure Committee:  John Maurer

IX. Old Business

There was no old business.

X. Announcements and Appointments

The Board will hold a Work Session with district administrators on August 23 from 9:00 to Noon in the District Board Room.

The Board scheduled a Work Session to be held September 24, 2002, at 7:30 p.m. in the District Board Room to interview School Board Candidates.

The next regular session will be held on Monday, September 9, 2002, at 7:30 p.m. in the Ashland Council Chambers.

XII. Adjournment

 There being no further business, the meeting adjourned at 9:38 p.m.
Jeanne Peterson, Executive Secretary

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