Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session January 11, 2010, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Keith Massie ) Chair
Ruth Alexander )
Carol Davis ) Board Members
Heidi Parker )
Eva Skuratowicz )
Juli Di Chiro, Superintendent
Jill Turner, Business Manager
Toni Knox, Certified Representative
Jeanne Peterson, Administrative Assistant
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Massie.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors and Acknowledgments
A. Vision and Mission Statement
Board members read the vision and mission statements.
B. School Board Leadership Award
Juli Di Chiro stated that the Board received a School Board Leadership Award for its past three years of training as Board Members.
V. Consent Agenda
A. Approve minutes of the Food Service Committee Meetings of November 16, November 30 and regular session of December 14, 2009, and the Capital Project Advisory Committee meeting of January 4, 2010.
The minutes of the Capital Projects Advisory Committee meeting minutes of January 4, 2010, were corrected to reflect that Karen Clarke was present. The minutes of the regular session of December 14, 2009, were reflected to include Oregon State Representative in front of Peter Buckley’s name.
B . Personnel
There were no personnel items.
Director Skuratowicz moved that the consent agenda be approved as amended. Director Alexander seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
There were no public requests.
A. Student and Staff Representative Reports
Toni Knox, Certified Representative, reported on Martin Luther King activities being held at Walker Elementary School, student athletic accomplishments, high school music program, and the high school Math Program.
B. Ballot Measures 66 and 67
Heidi Parker and Jill Turner gave a PowerPoint presentation on Ballot Measures 66 and 67 which will be on the January 26 ballot.
C. Superintendent Report
Juli Di Chiro acknowledged that this is School Board Appreciation Month. She read a proclamation for this month. She also reported on the grand opening of the high school gymnasium/music complex and explained that the final Project Management report will be given at the February Capital Projects Advisory committee meeting. She further reported on the status of the Ashland High School Redesign Committee work.
VIII. Unfinished Business
A. Construction Excise Tax
Jill Turner referred the Board to Exhibit A which was included in the agenda addendum that should be attached to the proposed Intergovernmental Agreement with Jackson County.
I. Resolution #2009-13 Regarding Adoption of Facilities Plan
The following resolution was presented for the Board’s consideration.
WHEREAS, the Ashland School District, in 1995-96, working with JGA Architects and the community developed a long-term facilities master plan, and the plan was completed on March 11 1996; and
WHEAREAS , the Ashland School District in 2004-05, worked with DOWA Architects and the community updated the long-term facilities master plan and created the Facility and Capacity Assessment Report which was adopted in August 2005.
WHEREAS, Senate Bill 1036 (2007) allows school districts, by resolution, to impose construction excise taxes on new construction; and
WHEREAS, Senate Bill 1036 (2007) requires school districts to adopt the district long-term facilities plan for capital improvement prior to the imposition of a construction excise tax.
NOW, THEREFORE, BE IT RESOLVED that the Ashland School District adopts the August 2005 Facility and Capacity long-term facilities plan as their long-term facilities plan for making capital improvements as required by Senate Bill 1036 (2007).
Director Davis moved that the Board adopt Resolution #2009-13 regarding adoption of facilities plan as recommended. Director Skuratowicz seconded and the motion passed unanimously by roll call vote.
II. Resolution #2009-14 Regarding Construction Excise Tax
The following resolution was presented for the Board’s consideration.
WHEREAS, the Ashland School District has a critical need to build new facilities and improve existing school facilities; and
WHEREAS, the Oregon Legislative Assembly passed Senate Bill 1036, authorizing school districts to impose construction excise taxes to fund capital improvements to school facilities; and
WHEREAS, pursuant to Section 5 of Senate Bill 1036 (2007), the Ashland School District will enter into an intergovernmental agreement with The City of Ashland and Jackson County; and
WHEREAS, pursuant to Section 5 of Senate Bill 1036 (2007), this intergovernmental agreement establishes: (a) collection duties and responsibilities; (b) the Jackson County School District 5 account into which construction tax revenues are to be deposited and the frequency of such deposits; and (c) the amount of the administrative fee of up to 4% that the entity collecting the tax may retain to recoup its expenses in collecting the tax.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The rates of tax, imposed only on improvements to real property that result in a new structure or additional square footage in an existing structure, with the exemptions outlined in Senate Bill 1036, are:
(a) $1 per square foot on structures or portions of structures intended for residential use, including but not limited to single-unit or multiple-unit housing; and
(b) $0.50 per square foot on structures or portions of structures intended for nonresidential use, not including multiple-unit housing of any kind.
2. In addition, a construction tax imposed on structures intended for nonresidential use will not exceed $25,000 per building permit or $25,000 per structure, whichever is less.
3. For years beginning on or after June 30, 2010, the tax rates stated in this resolution shall be adjusted for changes in construction costs. The Oregon Department of Revenue will determine the adjusted rate limitations and report to the Ashland School District.
4. The construction excise tax shall be assessed and collected pursuant to the provisions of Senate Bill 1036 (2007).
5. This resolution takes effect on July 1, 2010.
Discussion was held regarding the possibility of phasing in the construction excise tax.
Following discussion, Director Massie moved that the school district adopt Resolution 09-14. Director Skuratowicz seconded and the motion passed unanimously by roll call vote.
III. Intergovernmental Agreement Between the City of Ashland and the Ashland School District for the Collection of Construction Excise Taxes
The Intergovernmental Agreement Between the City of Ashland and the Ashland School District for the collection of construction excise taxes was presented to the Board for approval. Director Parker asked that the methodology for establishing exemptions be consistent throughout the school district.
Director Alexander moved that the Board approve the Intergovernmental Agreement Between the City of Ashland and the Ashland School District for the collection of Construction Excise Taxes as recommended. Director Skuratowicz seconded and the motion passed unanimously.
IV. Intergovernmental Agreement Between Jackson County and the Ashland School District for Collection of Construction Excise Taxes
Director Parker moved that the Board approve the Intergovernmental Agreement Between Jackson County and the Ashland School District for collection of Construction Excise Taxes as recommended. Director Skuratowicz seconded and the motion passed unanimously.
B. Board Policy Revision – First Reading
This item was tabled until the February board meeting so the superintendent could provide additional information to board members.
IX. New Business
A. Annual Site Council Goals and Approval of Charters
The principals of Ashland Middle School, Bellview, Helman, Walker, and John Muir elementary schools presented their respective Site Council Goals and Annual Charters and responded to questions. John Muir Site Council members urged the Board to increase the John Muir principals full time equivalency to be ore aligned with the Ashland Quality Education Model.
Director Massie moved that the Board approve the Annual Charters as presented. Director Alexander seconded and the motion passed unanimously.
B. Adopt Criteria for Evaluation of Superintendent
The Criteria for Evaluation of the Superintendent was amended by the Board. Juli suggested that the Board review the board policy on the timeline for the evaluation of the Superintendent.
Director Alexander moved that the Board adopt the amended criteria for the superintendent’s evaluation for this year. Director Davis seconded and the motion passed unanimously.
X. Board Reports
Board members reported on the Food Service Advisory Committee, Scrip, AHAA, high school open house, high school Redesign Committee, the upcoming election, and appreciation of staff members.
XI. Announcements and Appointments
A. A Capital Projects Advisory Committee Meeting will be held on Monday, February 1, 2010, at 6:00 p.m. in the District Board Room. A Board Work Session will follow to hear a report from the District Food Services Advisory Committee.
B. OSBA Board Data Training will be held on February 4, 2010 from 5:00 to 9:00 p.m. at a location to be determined.
C. The next regular session will be held on Monday, February 8, 2010 at 7:00 p.m. in the Ashland Council Chambers.
C. The Board scheduled an Executive Session in accordance with ORS 192.660 (2)(a) for February 26, 2010, at 9:00 a.m. in the District Board Room to review executive, administrative, and certified personnel. A Work Session will follow to discuss the evaluation process for the superintendent and to begin setting Board Goals.
There being no further business, the meeting adjourned at 9:25 p.m.
Respectfully submitted by