Monday, October 12, 2009

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session October 12, 2009, at 7:00 p.m. in the Ashland Council Chambers. Present were:


Keith Massie               )           Chair


Ruth Alexander          )

Carol Davis                )           Board Members

Heidi Parker                )

Eva Skuratowicz         )


Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Toni Knox, Certified Representative

Amie Jacobson, Student Representative

District Administrators

Media Representative

Jeanne Peterson, Administrative Assistant


I.          Call to Order


The meeting was called to order at 7:00 p.m. by Chair Massie.


II.        Pledge of Allegiance


III.       Roll Check


A roll of the board was taken and all members were present.


IV.       Welcome Visitors and Acknowledgments


A.        Volunteer Coordinator


Chair Massie introduced Meredith Goodyear, the Volunteer Coordinator who explained the process to volunteer and the information provided on the district website.


B.        Vision and Mission Statement


            Board members read the vision and mission statements.


V.        Consent Agenda


A.        Approve minutes of regular session of September 14 and work session of October 5, 2009.



B.        Personnel


I.          Retirement Requests


            Jane Claussen, Ashland High School Social Studies teacher, submitted her intent to retire effective November 30, 2009.  She further asked that she finish the end of this school year on a 1039 contract.  It was recommended that her retirement be accepted and that her request to 1039 for the balance of the school year be approved as presented.


Director Parker moved that the Board approve the consent agenda as presented.  Director Davis seconded and the motion passed unanimously.


VI.       Hear Public Requests not a part of the agenda


 There were no public requests.


VII.     Reports


A.        Student and Staff Representative Reports


            Amie Jacobson reported on the Rogue News, student absences at Ashland High School, Leadership Class, Homecoming Parade, the Homecoming Dance, high class sizes, and athletic and activity events.


            Toni Knox reported on increased class sizes at all grade levels.


B.        Class Size and Enrollment Report and Information About Entering and Exiting Students Throughout the District


            Juli Di Chiro reviewed the enrollment report, students entering and exiting the district, class sizes, and the inter-district transfer analysis.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     


C.        Project Management Update


            Juli Di Chiro provided an update on the projects explaining that time and energy is being spent on finishing up the Bellview School, the high school HVAC project, and the high school gymnasium and music room. 


D.        Oregon Assessment of Knowledge and Skills (OAKS) Results


            Juli Di Chiro reviewed the assessment results.  A general trend is that all grade levels continue to be higher than the state-wide averages. 




E.         Review Strategic Plan


            Juli Di Chiro reviewed the four strategic directions and the strategies developed for those directions. 


F.         Superintendent Report


            Juli Di Chiro reported on the increased student absences due to flu-like symptoms.  She updated the Board on the activities of the Ashland High School Redesign.


            Jill Turner gave an update on the construction excise tax. 


VIII.    Unfinished Business


A.        Appoint Members for Food Service Advisory Committee


Chair Massie reported that Erik Sandrock was recommended as the teacher to serve on the Food Service Advisory Committee.  Nate Dake and Althea Storm were recommended as student representatives to serve on the committee. 


The Board agreed to appoint an alternate teacher.  Director Skuratowicz moved that the Board appoint Erick Sandrock, and teacher alternate Karen Green, Nate Dake and Althea Storm to serve on the Food Service Advisory Committee.  Director Alexander seconded and the motion passed unanimously.


IX.       New Business


A.        OSAA Reclassification Proposal


Karl Kemper explained that every four years, the OSAA looks as classifications.  The last reclassification worked well for the Ashland School District.  However, with the proposed reclassification, the only 5A schools in Southern Oregon would be Ashland and Eagle Point.  Jeff Schlecht urged a board member to attend the final hearing with him and Karl Kemper to oppose the reclassification proposal.  Chair Massie moved that the Ashland School Board oppose the OSAA Reclassification proposal as presented and recommend to the Reclassification Committee that Ashland move to a 5A/4A Skyline Conference Hybrid for the 2009-10 school year.  The motion passed unanimously by roll call vote. 


B.        Board Policy Revisions


Juli Di Chiro presented Board Policy Revisions GBNA/JFCF and JFCF/GBNA on Hazing/Harassment/Intimidation/Bullying/Menacing for first reading.  She further recommended that Board Policy GBNAA/JFCFA on Cyberbullying be omitted since it has been incorporated into the revised policies, GBNA/JFCF and JFCF/GBNA. 



Director Skuratowicz moved that the Board approve policy revisions JFCF/GBNA and GBNA/JFCF as amended for first reading.  Director Davis seconded and the motion passed unanimously.  Director Parker moved that the Board delete policies GBNAA/JFCFA and JFCFA/GBNAA as recommended since they are included in our new revised policies as approved.  Director Alexander seconded and the motion passed unanimously.


C.        Appoint Budget Committee Member


            Chair Massie announced that a letter of interest was received from Bill Anderson to serve on the Budget Committee.  Director Alexander moved that the Board accept Bill Anderson as Budget Committee Member.  Director Skuratowicz seconded and the motion passed unanimously. 


D.        Resolution #2009-11


            The following resolution was recommended for Board approval.




BE IT RESOLVED that the Board of Directors of the Ashland School District hereby approves a transfer


Fund 400, Capital Improvements Fund:        

From    Support Services                                                     $  18,848

To:       Facilities Acquisition & Construction         $  18,848              


Capital Projects Fund- This transfer of appropriation reallocates the monies to the correct line item.  This change reconciles the difference between the electronic document and the appropriations resolution.


            Director Parker moved that the Board adopt Resolution #2009-11 as presented. .  Director Alexander seconded and the motion passed unanimously.










E.         Resolution #2009-12


            The following resolution was recommended for Board approval.




Whereas in 1993, the people of the city of Ashland enacted a Food and Beverage tax which imposed a tax on food and beverages sold to customers of restaurants, caterers and certain combination facilities;


Whereas, proceeds from the food and beverage taxes have been used to fund the acquisition of public open spaces as well as to pay the debt associated with improvements made to the city’s wastewater treatment facility;


Whereas, the city has proposed to extend the 5% tax on food and beverages to 2030;


Whereas, the school children of Ashland have benefitted from the addition of open space and parkland to the city of Ashland;


Whereas, if the food and beverage tax were not extended, the sewer fees for the Ashland School District would increase at least 50% thereby causing a financial hardship for the District;


Whereas, the proposed allocation of funds to the city’s Parks Department would further benefit the children of Ashland by providing improved parks in the city and additional open space;


Be it therefore resolved, that the Ashland School Board recognizes the benefits that would accrue to school aged children in Ashland and the positive financial impact of the passage of this tax on the Ashland School District and therefore we urge the passage of City Measure 15-95.


Director Massie moved that the Board adopt Resolution #2009-12 in support of the City of Ashland’s Food and Beverage Tax as recommended.  Director Alexander seconded and the motion passed with the following roll call vote:  Alexander – yes; Davis – abstain; Massie – yes; Parker - yes; Skuratowicz – yes.






F.         District Goals


            Juli Di Chiro presented the proposed district goals and the Board made minor amendments.


Director Skuratowicz moved that the Board adopt the 2009-10 District Goals as amended.   Director Alexander seconded and the motion passed unanimously. 


A copy of the final goals is attached hereto and becomes a part of these minutes.


X.        Board Reports


Board members reported on the Food Service Advisory Committee, the Willow Wind Barn proposal, the Monster Dash on October 31, how well the evacuation of Bellview School was handled due to the fire above the Boulevard, AHS Redesign Steering Committee, Southern Oregon Conference tournament, and the upcoming Parent Teacher conferences.


XI.       Announcements and Appointments


A.        A Food Services Advisory Committee meeting will be held on Monday, October 19, 2009, at 3:30 p.m. in the Bellview School conference room.


B.         A Capital Projects Advisory Committee meeting will be held on Monday, October 19, 2009, at 7:00 pm in the Bellview School conference room.


C.         The OSBA Fall Regional Meeting will be held on Tuesday, October 27, 2009 at 6:00 pm at the Red Lion Inn Hotel in Medford.


D.        A Food Services Advisory Committee meeting will be held on Monday, November 2, 2009, at 3:30 p.m. in the Bellview School conference room.


E.         The next regular session will be held on Monday, November 9, 2009, at 7:00 pm at the Ashland Council Chambers.


F.         The Oregon School Board Association Annual Convention will be held in Portland on November 12 – 15, 2009.  Chair Massie suggested that the Board have lunch on Friday.


XII.     Adjournment


There being no further business, the meeting adjourned at 9:27 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.



Board/District Goals: 2009-10

Adopted by the Board:  October 12, 2009


Goal 1:  Enhancing Student Achievement

We will ensure that all students are making continuous progress towards meeting and exceeding benchmarks in reading and math by taking the following actions:

A.    We will implement a formative assessment system in reading and math in grades K-8.  The formative assessments will do the following:

1.     Provide immediate data for teachers to consider in determining the strengths and weaknesses of each of their students.

2.     Inform teachers on the effectiveness of their instructional strategies and the need for differentiation.

3.     Allow schools to track the effectiveness of interventions for struggling students.

4.     Provide progress monitoring data for potential referrals to special education.

B.     Professional Learning Communities (K-5) will define “Essential Learnings” in reading and math.  The Essential Learnings will be articulated within and across all elementary schools.

1.     Elementary Principals will work with the PLC’s at their schools to clearly define essential learnings in reading and math at all grade levels.

2.     District wide grade level meetings will be scheduled to articulate these essential learnings and to develop consensus on them by grade level.

3.     K-5 Essential Learnings will be published and disseminated to all elementary teachers.

4.     This process will be repeated at the 6-8th grade level in the 2010-11 school year.


Goal 2:  Develop a 3-5 year Implementation Plan for the AHS Redesign Process

A.     RAD teams will conclude their work this fall, and report their findings and recommendations to the AHS school community on October 23.

B.     The Steering Committee will take the recommendations of the four RAD teams and develop a coherent and coordinated AHS Redesign Plan.  The draft of this plan will be presented to the AHS school community on January 29, 2010.

C.     The revised implementation plan will be presented to the Board and the community at large at a Board Study session on February 22, 2010.

D.    The Board will formally adopt the implementation plan at the March 2010 Board Meeting.

Goal 3:  Develop a long range fiscal plan that maximizes district resources and provides direction for future budget decisions.

A.    Begin to develop a long range plan for maximum best use of facilities and district property.

B.     Begin to develop budget projection models that can be used to estimate future district revenue.

C.     By April 2010, appoint a campaign committee for the approval of the extension of the Local Option Levy (Youth Activities and Academics Levy) for the November 2010 election.

Goal 4:  Bargain a new Collective Bargaining Agreement with certified staff and agreements with administrators, confidential staff, and supervisors. Bargain reopeners with classified staff.

A.    Use the bargaining process to improve relationships with employee groups.

B.     Use the bargaining process to increase awareness of employees of the fiscal realities in the District.




Download File
10-12-09 Regular Meeting Minutes.pdf


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