Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, October 19, 2009 at 7:00 p.m. in the District Board Room. Present were:
Juli Di Chiro
I. Call to Order
The meeting was called to order at 7:05 p.m. by Juli Di Chiro.
II. Roll Check
All members were present with the exception of Alan DeBoer, Jeff Schlecht, Jim Teece, Karen Clarke, and Rick Barth.
III. Review of Budget, Schedule and Projects
Gary DeCock reviewed the budget and the schedule with an emphasis on the small projects that were completed over the summer and the ongoing project at the high school gym/music complex. All summer projects are approaching closeout and were completed within budget.
Gary DeCock reported that the high school gym/music complex appears to be ahead of schedule with a possible completion by Thanksgiving break. There are no anticipated budget issues related to that project and it is expected to come in early and within budget.
Gary DeCock reviewed the progress on all projects. At Bellview School, the framing has begun for all buildings and some basic work has been done on the historical portion. Bellview was not as impacted by the weather because of the type of work being scheduled for completion at this time.
There has been ongoing work with the high school HVAC project. Though the installation of the system went very smoothly, the actual implementation has been rough. Many undiscovered issues became apparent and are being corrected. Commissioning Agent is currently reviewing all aspects of the HVAC installation to ensure that the system is balanced and functioning correctly. Although major issues have been resolved, the system is still not fully functional. Because of the inability to fully test the air conditioning system during cold weather, the full balancing of that system is likely to be postponed to when the weather warms up in the late spring. All work is warrantied for at least a year, and this will be well within that warranty timeframe.
IV. Review of Process for Identification of Additional Projects
Currently, we are projecting approximately a $2 million revenue surplus in the bond funds, so we will be able to identify additional projects. Gary Sisk will develop a list of issues that could be addressed with these funds. The two criteria he is using to develop the list are projects that would save operational costs in the future, and those which would increase the district’s energy efficiency. This list will be brought to a joint meeting of the school board and the CPAC committee on December 7, 2009. The goal of this meeting is to review the suggested projects and prioritize them. The actual implementation list will be developed once the prioritized list is costed out.
V. Schedule Next Meeting and Confirm Agenda
We discussed whether The CPAC should continue to meet. The consensus of the committee was that they will meet with the Board in December, and would like one additional meeting in the Spring when the additional bond projects have been adopted and finalized.
CPAC members were invited to the grand opening of the gym/music complex on December 18. The grand opening will be combined with the Rotary Basketball Hoops Classic and we anticipate many community members visiting the facility on that date.
There being no further business, the meeting adjourned at 8:10 p.m.
Respectfully submitted by Jeanne Peterson, Administrative Assistant