Monday, September 09, 2002

Regular Session Minutes

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on September 9, 2002, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

John Maurer ) Chair
Chuck Keil )
Terry Littleton )  
John Maurer ) Board Members
Kent Provost )
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Media Representative

I. Call to Order

 The meeting was called to order at 7:30 p.m. by Chair Maurer. 

II. Pledge of Allegiance

III. Roll Check

 A roll of the board was taken and all members were present.

IV. Welcome Visitors

 Chair Maurer welcomed visitors and introduced the board representatives as follows:  Therese Van Reenen - Certified Representative; Ron Dulaney, Classified Representative; Amy Hopkins, Student Representative.

V. Consent Agenda

1. Approve minutes of regular session of August 12, Special Session of August 21 and Work Session of August 23, 2002

It was recommended that the minutes of the regular session of August 12, Special Session of August 21 and Work Session of August 23, 2002, be approved as presented.

2. Personnel

a. Employment Recommendations

Matt Damon-Tollenaere was recommended as a primary teacher at Helman School on a two-year contract replacing Randye Jensen who is on leave of absence. 

Lynn Fain was recommended as a Temporary .40 Primary Teacher replacing Kelly Nash who will be on a .40 leave of absence.

Valerie McCoy was recommended as a half-time temporary Reading Specialist at Walker Elementary.  This is a new position funded by Title I. 

Wes Reynolds was recommended as a temporary .33 Science Teacher at Ashland High School.  This is a new position funded by the Ashland Schools Foundation. 

Camille Siders was recommended as a temporary .49 Reading Specialist at Walker Elementary.  This is a new position funded by Title I. 

Mike Titus was recommended as a .50 Auto Mechanics Teacher at Ashland High School on a 1039 contract. 

b. Request for Leave of Absence

 Randye Jensen, Fourth Grade Teacher at Helman Elementary, requested an unpaid leave of absence for the 2002-03 school year.  It was recommended that her request be approved as presented.

3. Pinehurst Agreement

 The proposed 2002-03 Tuition and Transportation Agreement with Pinehurst School District was recommended for approval.  The costs and provisions of the agreement remained the same as last year.

4. Southern Oregon Child Study Treatment Center Agreement

 The 2002-03 proposed agreement with Southern Oregon Child Study Treatment Center for Youth Advocacy at Ashland Middle School was recommended for approval.  This agreement reflected a decrease of $65,000 and service had been reduced to one staff member.

5. Jackson County Physical Therapy Agreement

 The proposed 2002-03 agreement with Jackson County Physical Therapy, LLP, was recommended for approval to provide services of certified athletic trainers for Ashland High School.  This agreement reflected a 3.2% increase; all other contract provisions remained the same.

6. RVTV Agreement

 The proposed 2002-03 Agreement with Rogue Valley Television was recommended for approval.  The services were similar to last year and the cost was the same.

Director Provost moved that the consent agenda be approved as presented.  Director Littleton seconded and the motion passed unanimously.

VI. Reports

1. Student and Staff Representative Reports

 Therese Van Reenen, Certified Representative reported on the Ashland Middle School Back to School Night.  She further explained that district teachers would like to be informed and be part of the process of changes in the district.

 Ron Dulaney, Classified Representative, thanked the Board for its support of the Ashland Schools Foundation.

 Amy Hopkins, Student Representative, reported on leadership activities, a welcome assembly, homecoming, and the new schedule.

2. School Start Up and Enrollment Report

 Juli Di Chiro reviewed the enrollment as of September 9, 2002 and gave an overview of attendance.  School principals reported on enrollment, class size, and the beginning of school at each respective site.

3. Maintenance Report on School Maintenance Work

 Loren Luman reported that the maintenance staff consists of five employees and some have been assigned to different schools.  He further reported that the Park and Recreation Department’s work on district grounds is noticeable.  He expressed appreciation for the quick response by city staff to district requests and concerns regarding the grounds.

4. Ashland Schools Foundation Report

Diana Shavey and Carol Coy Brown reported on the recruitment of new board members, the primary funding campaign, grants, and an analysis of the Save Our Schools Campaign.

5. Statewide CIM Assessment Results

 Juli Di Chiro reported on the assessment results explaining that Ashland Schools continue to be above average for districts of like size.  This year the writing and problem solving tests will be given by the district rather than the state because it costs too much to have them hand-graded.  Therefore, information will not be in the statewide database.  Samuel Bogdonave is analyzing the district’s capability to use current technology for the database.

6. Legislative Update

 Amy Amrhein and Chuck Keil provided a legislative update.  They announced the Walk and Drop for Measure 19 which will be held on September 7.  The purpose of the Walk and Drop is to let community members know that ballots are out and it is important to vote.

7. School Board Vacancy Report

 Juli Di Chiro reported that two applications for school board member have been received.  The applications will be accepted through September 13.  Interviews will be held on September 24.  Paul Copeland commented on filling the vacancy.

8. Board Report

 Board members commented on the School Closure Committee Meetings, Back-to-School at Lincoln, and the OSBA Leadership Program.  The Board presented a plaque to Director Provost for his years of service on the School Board.

9. Superintendent Report

 Juli Di Chiro reported that Judy Blickenstaff asked that a board member attend the County-wide Teen Pregnancy Prevention Forum to be held on September 17 at SOESD from 8:30 to 4:00 p.m.  She further reported that the driver education training has been taken over by the Rogue Community College.

VII. Hear Public Requests not a part of the agenda

Paul Copeland commented on an item found on CNN that encourages treating students rather than expulsion.

VIII. New Business

1. Approve Changes in Student Handbooks

 The changes in the Elementary Student Handbooks, Ashland Middle School Student Handbook, and Willow Wind Community Learning Center Student Handbook were reviewed.  Director Provost moved that the Board approve the changes to the 2002-03 student handbooks as presented.  Director Amrhein seconded and the motion passed unanimously.

2. Announce Budget Committee Vacancies and Establish Process and Deadlines for Filling Vacancies

 The Board announced that the Budget Committee membership terms for Corinne Lombardi and Jim Watkins expired June 30, 2002.  The Board announced two vacancies with the terms beginning July 1, 2002 and ending June 30, 2005.  The Board reviewed the proposed questions and the recommended press release indicating that applications will be accepted through October 4, 2002.  Director Amrhein moved that the proposed questions and press release be approved as presented.  Director Littleton seconded and the motion passed unanimously.

IX. Old Business

1. School Board Policy Revisions - Second Reading

The following policy revisions were presented to the Board for second reading.

CA Administration Goals
CB Superintendent
CBA Qualifications and Duties of the Superintendent
CBB Recruitment and Appointment of the Superintendent
CBE Superintendent’s Continuing Professional Development
CBF Superintendent’s Consulting Activities
CBG/CBH Evaluation of the Superintendent
CCB Line and Staff Relations
CCC Hiring of Licensed Administrators
CCC-AR Hiring of Licensed Administrators
CCG Licensed Evaluation - Administrators
CD Management Team
CE Administrative Councils, Cabinets and Committees
CG Special Programs Administration
CHCA Approval of Handbooks
CI Temporary Administrative Arrangements
CK Program Consultants
CL Administrative Reports
CPA Layoff/Recall - Administrative Personnel

It was further recommended that the following Board Policies be deleted:

CBHA Superintendent’s Retirement
CCCB Duties of Administrators
CCD Administrator Contracts
CF District Administration

Director Provost moved that the Board approve Board Policies CA, CB, CBA, CBB, CBE, CBF, CBG/CBH, CCB, CCC, CCC-AR, CCG, CD, CE, CG, CHCA, CI, CK, CL, and CPA for second reading as presented.  He further moved that the Board delete Board Policies CBHA, CCCB, CCD, and CF.  Director Amrhein seconded and the motion passed unanimously.  The newly adopted board revisions are attached hereto and become a part of these minutes.

2. Establish Annual School Board Objectives

 Juli Di Chiro and Board Members reviewed the proposed objectives and goals for 2002-03 as follows:

(1) School Closure
· School Closure Committee
· Demographer Report
· Facilities Report
· Enrollment Issues
· Communication with the Community
· Transition Issues

(2) Budget Reduction
· Work closely with employee groups
· Many uncertainties will exist until November
· Work through issues when they are known
· Public forums last year were effective
· PERS issues
· Communication with the Community

(3) Collective Bargaining With Teachers
· Use collaborative bargaining techniques
· Training is needed
· Known issues include: insurance, early retirement, class size, transfer, benefits, contract language, school closure issues

(4) Revenue/Activities Levy
· Explore establishing a “Recreation District’ which duplicate district boundaries
· Local option
· SDC’s
· Voluntary electric bill surcharge
· ASF Fundraising
· Sale/lease of district property
· Corporate sponsorships
· Grants
· Bingo
· “Naming Rights”

(5) Curriculum and Professional Development
· Compliance with Division 22 Standards
· Differentiated Instruction
· Curriculum Committees
· No Child Left Behind
· Data-based decision making
· Assessment issues:  portfolios, authentic assessment, “juried” assessments, storage
· Technology Integration

(6) Communication
· Parent community
· Non-parent community
· District web-site
· Key Communicators
· District newsletter
· RVTV Show
· Policy Handbooks

Director Littleton moved that the Board adopt the Annual School Board Objectives as discussed.  Director Amrhein seconded and the motion passed unanimously.

X. Announcements and Appointments

The School Closure Committee will meet on September 10 and 23 at 7:00 p.m. in the District Board Room.

A Board Work Session will be held on Wednesday, September 25, 2002 at 7:30 p.m. in the District Board Room to interview School Board Candidates and appoint a School Board Member..

The Board will hold a Special Session on September 26, 2002, at 10:00 a.m. in the District Board Room if Measure 19 is defeated.

The next regular session will be held on October 14, 2002, at 7:30 p.m. in the Ashland Council Chambers.

XII. Adjournment

 There being no further business, the meeting adjourned at 9:35 p.m.
Jeanne Peterson, Executive Secretary

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