Monday, October 05, 2009

Ashland School District No. 5, Jackson County, Oregon – The School Board met in a work session Monday, October 5, 2009 at 4:00 p.m. at Bellview School.    Present were: 


Keith Massie               )           Chair


Carol Davis                 )          

Heidi Parker                )           Board Members

Eva Skuratowicz         )


Juli Di Chiro, Superintendent

Jill Turner, Business Manager

All District Administrators    


I.          Call to Order


            The meeting was called to order at 4:10 p.m. by Chair Massie.


II.        Roll Check


            All members were present with the exception Director Alexander.


III.       Review of Achievement Data – A Three Year Look


We will use the “Data Protocol” being used by teachers to examine achievement data and set some targets for improvement.  The discussion was facilitated by Doug Geygan using a Data Protocol we will be utilizing with staff.  A five-year look at state testing was distributed.  Working in small groups, Board members and administrators reviewed the achievement data and pointed out trends, strengths and areas of potential concern.  Each group identified areas where more information is needed.


IV.       Overview of New Formative Assessment Tools for 2009-10


            Samuel Bogdanove reviewed the new formative assessment tools being adopted by the District.  DIBELS will be used for K-2 reading assessment.  We are still looking for an appropriate tool to be used in K-2 math.  STAR Reading and Math will be used in grades 3-8.  Identified 9th grade students will also be screened with the STAR tools.


V.        Review of the Strategic Plan:  An overview of last year’s progress, and setting goals for each strategic direction this year.


            Juli Di Chiro distributed an update of the 2008-09 action plans for the four strategic directions included in the strategic plan.  Working in small groups, each group identified the actions that se4emed to have the most impact on making progress towards the strategic direction.  Ms. Di Chiro distributed a list of the actions that had been scheduled for the 2009-10 school year.  Working in small groups, the number of proposed actions was scaled down to be more realistic given reduced staffing levels.  The superintendent will develop action plans for the identified actions that will be presented to the Board at the October 12 regular meeting.


VI.       Development of District Goals for 2009-10


            Based on the data review and the Strategic Plan, we will set three to five District Goals for Board adoption.  Considering the achievement data, the Strategic Plan, and other issues facing the district, four goal areas were identified.  The goal areas are Enhancing Student Achievement (through the development of essential learnings K-5, and the implementation of formative assessment throughout the district); Developing the AHS Redesign Implementation Plan; Long Range Fiscal/Facilities Planning (may turn into a two-year goal); and Utilizing Bargaining to Improve Relationships with Staff.  Juli Di Chiro will work on writing these goals and get them out to Board members for their review and input prior to the October 12 Board meeting.  The goals are scheduled for adoption at that meeting.


VII.     Process for Setting Priorities for Additional Bond Expenditures


            Board members concurred that the best strategy for this work is a joint meeting of the Board and Capital Projects Advisory Committee to be scheduled for December 7.  Staff will bring forward potential projects that will reduce operational expenditures in the future and relieve maintenance concerns.


VIII.    Process for the Development of Superintendent’s Contract


            Chair Massie will contact OSBA both by phone and at the OSBA convention to discuss possible models for this work.  Board members concurred that it would be beneficial to complete this process prior to bargaining with the other employee groups and to budget development.


IX.       Communication with Media


            Chair Massie will be the primary Board contact for media requests for information.  He may assign another Board member if the topic is appropriate.  Chair Massie will also respond to emails from the public that are sent to Board members.


X.        Work/Study Session Schedule


            The following meetings have been scheduled:


Review of the Healthy Teens Survey and APD report on juvenile issues related to substance abuse:  Agenda items on the November 9 Board meeting.


November 23 – Meet with Lead Team to discuss the impact of this year’s budget cuts.


December 7 – Joint meeting with CPAC to identify additional projects with surplus Bond revenue.


January 25 – Budget Committee Meeting and Initial Findings from the Food Service Committee


February 22 – Review of AHS Redesign Implementation Plan


March 29 – Final Food Service Committee Report


April 26 – Budget Development


XI.       Budget Development Timeline/Calendar


            We will be using a more abbreviated timeline for budget development this year.  The results of the January election on the referral of the new taxes, and the special session of the Legislature must occur first.  Once we know what the allocations are for the 2010-11 school year, we will begin work on the budget.  A proposed budget calendar will be brought to the Board at the November 9 meeting.


XII.     Bargaining


            The current Collective Bargaining Agreement for certified staff expires in June of 2010.  Bargaining for that group will begin in the spring.  Administrators, Supervisors and Confidential Staff all have contracts that also expire in June.  Those will be scheduled for late spring.  Classified staff has one reopener on their contract for salary and has submitted a demand to bargain over work years for the 2010-11 school year.  The classified bargaining schedule has not been determined.          


VII.     Adjournment


              There being no further business, the meeting adjourned at 8:27 p.m.


              Respectfully submitted by Jeanne Peterson, Administrative Assistant

Download File
10-5-09 Work Session Minutes.pdf


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