Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a special session on Monday, June 29, 2009, at 7:00 p.m. at the District Office. Present were:
Mat Marr ) Board Chair
Keith Massie )
Heidi Parker ) Board Members
Amy Patton )
Jill Turner, Business Manager
Jeanne Peterson, Administrative Assistant
Carol Davis, Board Member Elect
Eva Skuratowicz, Board Member Elect
District Staff Members
I. Call to Order
The meeting was called to order at 7:02 p.m. by Chair Marr.
II. Roll Check
A roll of the board was taken and all members were present.
III. Public Input
Margaret Young spoke against the letter of reprimand placed in Tim Brandy’s file and asked the Board to have the letter removed from his personnel file.
Wendy Sipporen spoke on the improvements made to the Farmer’s Market and the request to use a small portion at Lincoln School for the market. She announced they had received a grant for long-term planning. Grant money in the amount of $15,000 would go to engineering a specific location. If a site is not located in two months, that money will have to be returned.
The Board asked for more background information including other sites that have been researched. The Board agreed to include this discussion on the July 13 agenda.
IV. Adopt Budget Resolutions
It was recommended that the Board adopt Resolutions #2009-05, 2009-06, 2009-07, and 2009-08 as presented.
BE IT RESOLVED that the Board of Directors of the Ashland School District hereby adopts the budget for 2009-10 in a total sum of $59,041,390 now on file in the district office.
BE IT RESOLVED that for the fiscal year beginning July 1, 2009, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed:
Support Services 8,903,875
Facilities Acquisition & Construction 36,000
Debt Services 71,000
Transfer of Funds 150,000
Operating Contingencies 543,501
TOTAL GENERAL FUND 22,130,000
Special Programs Fund
Support Services 971,078
Enterprise & Community Services 769,991
Facilities Acquisition & Construction 350,000
TOTAL SPECIAL PROGRAMS FUND 5,129,890
Debt Service 4,850,000
TOTAL DEBT SERVICE FUND 4,850,000
Support Services 66,348
Facilities Acquisition & Construction 20,691,152
Debt Services 133,000
TOTAL CAPITAL PROJECTS FUND 20,890,500
Support Services 5,849,000
TOTAL INTERNAL SERVICE FUND 5,849,000
Trust & Agency Fund
Enterprise & Community Services 192,000
TOTAL TRUST & AGENCY FUND 192,000
TOTAL ALL FUNDS $59,041,390
BE IT RESOLVED that the Board of Directors of Ashland School District #5 imposes the taxes provided for in the adopted budget at the rate of $4.1601 per $1,000 of assessed value, and for the local option tax in the amount of $1.29 per $1,000 of assessed value, and in the amount of $5,050,000 for bonds; and that these taxes are hereby imposed and categorized for tax year 2009-10 upon the assessed value of all taxable property within the district.
BE IT RESOLVED that the Board of Directors of Ashland School District No. 5 hereby categorizes the taxes as follows:
Education Excluded from Limitation
General Fund $4.1601/$1,000
Local Option Tax $1.2900/$1,000
Debt Service Fund $5,050,000
Director Parker moved that the Board approve Resolutions 2009-05, 06, 07 and 08 as presented. Director Massie seconded and the motion passed unanimously by roll call vote.
V. Memorandum of Understanding #2009-02 Between Southern Oregon Bargaining Council and Ashland School District Regarding Work Days and Salary for the 2009-10 School Year
Jill Turner read the Memorandum of Understanding and responded to questions. Director Massie moved that the Board approve the Memorandum of Understanding #2009-02 between the Southern Oregon Bargaining Council and the Ashland School District regarding work days and salary for the 2009-10 school year as presented. Director Alexander seconded and the motion passed by roll call vote.
Director Massie volunteered to work with Leeanne Wallace and Matt McKinnon to write a joint editorial for the newspaper.
VI. Memorandum of Understanding #2009-03 Between the Oregon School Employees Association Chapter #42 and Ashland School District regarding salary for the 2009-10 school year.
Jill Turner read the Memorandum of Understanding
Cindy Drought, Classified Union Representative, explained that the bargaining team reached agreement on June 11. A component of the agreement was that staff would receive a 2 day reduction of their work schedule and there would be no further cuts to hours and no further cuts to days. Work calendars were sent out on June 10, and employees were dismayed to find their positions being impacted by more than a 2 day reduction. Several employees said they would not agree to the ratification on June 11. We were told by the Superintendent that we would be faced with an unfair labor practice if we did not ratify the agreement. The classified union ratified the agreement on June 23. One of the reasons the cut days provision was so important to us is that we wanted to hold the educational assistants especially harmless because of the previous reductions already experienced in that classification. We feel strongly there has been a level of deception on the district’s part in terms of management. There was never any discussion about the additional reduction of days during the bargaining sessions. We feel the district management did not bargain in good faith. If this reduction of days is implemented, we will be filing a grievance.
Jill Turner explained that there are about 25 different work calendars for the classified staff. Chair Marr suggested approving the Memorandum of Understanding and directing the Labor Management Committee to work on this issue for a resolution prior to the beginning of school.
Director Massie moved that the Board approve Memorandum of Understanding #2009-03 between the Oregon School Employees Association and the Ashland School District regarding salary for the 2009-10 school year as presented. Director Parker seconded and the motion passed with the following roll call vote: Alexander – abstain; Marr – yes; Massie – yes; Parker – yes; Patton – yes.
Director Patton moved that the Board direct the Labor Management Committee to schedule a meeting to address the issue. Director Alexander seconded and the motion passed unanimously. Mat Marr will serve as the ex-officio member to work with the Labor Management Committee. The meeting will need to be scheduled next week after the superintendent returns.
VII. Memorandum of Understanding #2009-01 Between the District Administrators and the Ashland School District regarding salary for the 2009-10 school year.
Jill Turner reviewed the Memorandum of Understanding.
Director Patton moved that the Board approve Memorandum of Understanding #2009-01 between the District Administrators and the Ashland School District regarding salary for the 2009-10 school year. Director Massie seconded and the motion passed unanimously by roll call vote.
VIII. Memorandum of Understanding #2009-01 Between the District Supervisors and the Ashland School District regarding salary for the 2009-10 school year
Jill Turner reviewed the Memorandum of Understanding.
Director Massie moved that the Board approve Memorandum of Understanding 2009-01 between the District Supervisors and the Ashland School District regarding salary for the 2009-10 school year. Director Parker seconded and the motion passed unanimously by roll call vote.
IX. Memorandum of Understanding #2009-01 Between the Confidential Employees and the Ashland School District regarding salary for the 2009-10 school year.
Jill Turner reviewed the Memorandum of Understanding.
Director Massie moved that the Board approve Memorandum of Understanding #2009-01 between the Confidential Employees and the Ashland School District regarding salary for the 2009-10 school year. Director Patton seconded and the motion passed unanimously by roll call vote.
X. Memorandum of Understanding #2009-01 Between the Business Manager and the Ashland School District regarding salary for the 2009-10 school year.
Chair Marr reviewed the Memorandum of Understanding.
Director Massie moved that the Board approve Memorandum of Understanding #2009-01 between the Business Manager and the Ashland School District regarding salary for the 2009-10 school year. Director Alexander seconded and the motion passed unanimously by roll call vote.
XI. Approve the Superintendent’s Evaluation
Chair Marr read the summary of the annual evaluation of Superintendent Di Chiro. A copy is attached hereto and becomes a part of these minutes.
Director Alexander moved that the Board approve the annual evaluation of the superintendent. Director Massie seconded and the motion passed unanimously by roll call vote.
XII. Grounds Maintenance
Chair Marr discussed the district grounds maintenance. Jill Turner explained that she is in the process of renewing an agreement with Parks and Recreation, but they will only maintain large fields and large play areas. Chair Marr suggested that the district review the herbicide use policy when our maintenance agreement changes. The Board agreed that discussion of the herbicide use policy should be put on an agenda for a work session. Jill Turner will have the proposed grounds maintenance agreement on the July or August agenda.
XIII. Board Leadership Discussion
Chair Marr announced the Board Work Session to be held on Thursday, July 2 to discuss the upcoming school year.
The Board reviewed the adjunct responsibilities for next year. Director Massie wanted to reduce the number of committees if possible.
Director Alexander moved that the Board appoint Amy Patton to serve on the Capital Projects Advisory Council. Director Massie seconded and the motion passed 4 to 1 with Director Patton abstaining.
Board members expressed appreciation to Amy Patton and Mat Marr for their service on the Board.
There being no further business, the meeting adjourned at 8:54 p.m.
Respectfully submitted by Jeanne Peterson, Administrative Assistant.
JUNE 2009: SUMMARY OF THE ANNUAL EVALUATION OF SUPERINTENDENT JULI DI CHIRO
BY THE ASHLAND SCHOOL DISTRICT BOARD OF DIRECTORS
The Ashland School Board of Directors is pleased to announce that it has completed its annual evaluation of Superintendent, Juli Di Chiro, for the 2008-09 school year. Juli has shown exceptional leadership as Superintendent of the Ashland School District through one of the most difficult years for Oregon schools in recent history, due to massive state budget deficits. Additionally, Superintendent Di Chiro is a respected regional leader to whom legislators look for information on how budget proposals impact schools in Oregon. This year, Juli was honored by her peers when she was selected for the award: Oregon Superintendent of the Year.
The Board’s evaluation focused on six professional standards in addition to the three goals set for the district by the board and superintendent last year. The evaluation process included input from all five board members in addition to five district administrators.
Our superintendent received the highest score of 4.0 on a scale of 0-4, in three areas: Shared Educational Vision; Budget, Finance & Facilities Management; and Policy and governance. She rated 3.5 in Human Resources and Labor Management; Instructional Leadership; and Communications & Community Relations.
Vision and involvement drive our superintendent’s primary work of supporting student learning. She has been a leader in implementing a variety of alternative programs to meet the diverse needs of Ashland’s students. Thanks to Juli Di Chiro and the exceptional staff at all our schools, Ashland School District provides students of all levels and abilities with an outstanding educational experience. Our record low dropout rate and high matriculation rate is a tribute to her leadership.
Superintendent Di Chiro was diligent in engaging staff and community in the budget process, making Ashland one of the first districts in Oregon to share the challenges of collapsing state revenue with the public. She orchestrated community forums to discuss the financial crisis and convened a budget summit in which District staff was able to give input regarding the impossible budgetary challenges facing us. Juli has kept the Board and the public well informed of the latest information as she receives it from Salem. When layoffs had to be made at every level of district employment, the staff, Board and public were informed in a timely manner.
We appreciate that Juli publicly acknowledged the error she made by failing to consult the contract before announcing an administrative reduction. We commend her for correcting that process, and we understand that in the future that mistake will not be made again. The process by which Educational Assistants were reassigned troubled the School Board. Should similar situations arise in the future regarding the reassignment of district staff, we support Superintendent Di Chiro’s interest in identifying and pushing for the fairest, most just way to proceed.
The Board acknowledges that some of our goals were de-prioritized during this unprecedented world financial crisis. We look forward to refocusing on teaching and learning next year, with Juli being able to spend more time directly in the schools where her strengths in curriculum and teaching strategy are best utilized.
The overwhelming success of the Bond projects shows that Juli’s understanding and control of finances and project management is at the highest level. The Board rated Juli 4.0 on this goal.
The Board thanks Juli for her work towards the improved Board-Superintendent relationship we now enjoy, and we look forward to working collaboratively with our Superintendent through another year; however difficult the budget situation proves to be. We know that budget decisions have a tremendous impact on our school communities, and appreciate the thought, caring and compassion that Juli puts into every decision she makes, no matter how small.
Overall there is no other person we would rather have steering the ship of our schools during good times or bad. Juli Di Chiro’s passion, experience, dedication and hard work are part of the reasons we are confident our district will come through the state’s funding crisis stronger than ever.
Chair, Ashland School District Board of Directors