Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, January 5, 2009 at 7:00 p.m. in the District Board Room. Present were:
Juli Di Chiro
I. Call to Order
The meeting was called to order at 7:05 p.m. by Juli Di Chiro.
II. Roll Check
All members were present with the exception of Alan DeBoer, Layla Black and Shawn Grimmesey.
III. Review of Bond Investments and Earnings
Jill Turner gave a short report on the investments for the bond funds. Currently 50% of the remaining proceeds are invested in the statewide pool and 50% are short-term investments with Davidson. There is a schedule for disbursement of those funds with approximately $2.5 million becoming available each month until January of 2010. Jill Turner will provide a more detailed written report at the March meeting.
IV. Review of Budget and Schedule Projects
Gary DeCock provided a review of the budget and schedule for all of the projects. There have been some weather related delays on all projects.
Delays at Helman are difficult to make up since we are at the end of the project. The buildings themselves are on schedule, but the external site work and landscaping is delayed.
The high school has also been delayed because of the difficulty of shipping the steel trusses from the eastern Washington area which has been impacted by weather.
The overall budget is still projecting an approximate $2.6 million surplus at the close of all projects.
V. Update on School Projects
Gary DeCock reviewed the progress on all projects. At Bellview School, the framing has begun for all buildings and some basic work has been done on the historical portion. Bellview was not as impacted by the weather because of the type of work being scheduled for completion at this time.
The Helman gym and library are currently being punch listed and should be completed on schedule. However, as previously noted, the cement work and landscaping have been delayed due to weather issues.
At Lincoln, the specs for the boiler replacement are being reviewed and that work should go out to bid later this month.
At Walker, the metal roof has been delayed because of the weather. All roof work is water tight at this point, but the metal cannot be installed until the weather improves.
At Ashland High School, due to the weather, the focus has been on the internal portions of the project. The elevator shaft has been completed and the initial work on the new entrance has begun. The steel girders for the new foyer have been installed. The steel trusses are now scheduled to be delivered sometime this week. Once the new steel trusses are installed, work can begin on the concrete tilt up panels for the new gym building. The contractor will be working to catch up on the weather related delays later in the project.
At the transportation yard, new lighting has been installed to help light the parking lot area during the dark winter mornings.
At Willow Wind, the parking lot is complete. There have been some concerns from the neighbors about the views of the parking lot. The landscaping has been delayed because of the weather, but the landscaper is working to install some additional evergreen trees closer to the neighbors to block their view of the parking lot.
Gary DeCock responded to questions of the committee members. Juli Di Chiro invited committee members to a project walkthrough scheduled for January 15 at 2:00 p.m. Members should meet at the district office at that time.
VI. Schedule Next Meeting and Confirm Agenda
A meeting in February will only be held if issues arise that need the committee’s attention. The next meeting was confirmed for Monday, March 2, 2009 at 7:00 pm in the District Board Room. Discussion will begin on potential projects for the surplus funds.
There being no further business, the meeting adjourned at 7:50 p.m.
Respectfully submitted by Jeanne Peterson, Administrative Assistant