Monday, November 24, 2008

Ashland School District No. 5, Jackson County, Oregon - The Budget Committee met in a work session Monday, November 24, 2008 at 7:00 p.m. in the Ashland High School Library.      Present were: 


Ruth Alexander          )

Mat Marr                     )

Keith Massie               )

Heidi Parker                )           Budget Committee Members

Amy Patton                 )

Bill Anderson              )

Curt Bacon                  )

Rick Barth                   )

Rich Whitley               )


Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Daniel Cazares, Certified Representative

Aimee Jacobson, Student Representative

Judy Kimball, Classified Representative

Jeanne Peterson, Recording Secretary

Media Representative

District Administrators

Community Members


I.          Call to Order


            The meeting was called to order at 7:02 p.m. by Rick Barth.


II.        Roll Check


            A roll of the board was taken and all members were present with the exception of Larry Cooper.


III.       Demographic Report


Charles Rynerson from Portland State University presented a draft demographic report for the Ashland School District.  Overall, the district enrollment is slightly higher than the last forecast.  It is believed that the elementary enrollment will stabilize.  Mr. Charles Rynerson responded to questions from the Budget Committee as well as the community.


IV.       General Information and 08-09 Budget Overview


Juli Di Chiro explained the Governorís proposed reduction of 3% for the biennium.  That results in approximately $380,000 for the Ashland School District for this year.  The Governorís budget will be released December 1, and we will refine our reduction targets for next year after that date.  Mrs. Di Chiro briefly reviewed the State School Fund Report.


Jill Turner reviewed the districtís financial reports explaining that we are estimating a $2.4 million dollar shortfall for next year. 


Juli Di Chiro explained that the district may need to consider eliminating up to five school days this year to meet the current budget shortfall.  Reduction of days would need to be bargained with employee groups.  Discretionary spending for this year has been frozen.  As staff positions come open, we are considering whether or not to fill the position.


Jill Turner reviewed the bond budget reporting that Bellview is scheduled for completion in August and the high school is scheduled for completing by December of 2009.  There is apt to be some money left at the end of all of the projects; if so, we may consider undertaking projects that conserve energy. 


Juli Di Chiro reported on the Ashland High School Redesign Project explaining the importance of planning for the future.  We know that we are going to be a smaller high school and we need to plan how to serve our students in the 21st century.


V.        YAAL Oversight


The Committee discussed a YAAL Oversight Committee.   Last year the Budget Committee concluded that it was better for the budget process to oversee these funds.  The Board felt strongly that a YAAL Oversight Committee should be established.  Bill Anderson and Rich Whitley agreed to serve on the YAAL Oversight Committee which will have its initial meeting after the Winter Break. 


VI.       General Discussion


The Budget Committee meets for the first time this year on April 27, 2009.  The committee scheduled additional Budget Committee meetings to be held on May 6 and May 20.  It was recommended that the Budget Calendar be revised to have the School Board approve the budget on June 22, 2009.


Brief discussion was held regarding a retreat for the School Board and Budget Committee members in January.


VII.      Adjournment


              There being no further business, the meeting adjourned at 9:12 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant

Download File
11-24-08 Budget Meeting.pdf


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