Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session on September 26, 2003, at 8:00 a.m. at 804 Roca Street, Ashland. Present were:
Amy Amrhein ) Chair
Chuck Keil )
Terry Littleton )
Heidi Parker ) Board Members
Ellie Thivierge )
Juli Di Chiro, Superintendent
I. Call to Order
The meeting was called to order at 8:30 a.m. by Chair Amrhein.
II. Roll Check
A roll of the board was taken and all members were present.
III. Discuss Communication and Decision Making
The Board discussed communication and decision making.
IV. Discuss Long Range Planning with Lead Team
The Board met with district administrators and discussed long range planning.
Attached is an outline of results of discussions held during this meeting, a copy of which becomes a part of these minutes.
V. Budget Update
Loren Luman gave an update on the 2003-04 budget status and funding.
VI. Review of Lincoln School
The Board discussed issues regarding Lincoln Elementary School.
There being no further business, the meeting adjourned at 4:10 p.m.
Jeanne Peterson, Executive Secretary
SCHOOL BOARD RETREAT NOTES
SEPTEMBER 26, 2003
Principle Specific Behavior
Open-mindedness Ask clarifying questions.
Absorb and reflect upon discussion.
Adequate wait time.
Limit shut-offs: jokes, comebacks.
Opportunity for all opinions to be voiced.
Encourage points of view outside of Board.
Attentive Listening Eye contact.
Referencing the speaker.
Respect and Trust
- Each Other
- Administrators Positive verbal feedback.
Acknowledge my presence.
No negative nonverbals - direct or indirectly observed.
I appreciate your grasp of the facts and I disagree with your conclusion. Soliciting opinions.
I would like to contribute another piece of info to this discussion. Could you rephrase that…
I have a different interpretation. Act on recommendations.
I would like to add to this discussion. Ask probing questions.
I would like to contribute my opinion. Support Board decisions.
Request and give feedback.
No repetition of rumor or conjecture.
No surprise attacks.
New ideas routed through Juli and colleagues.
Sense of Humor/Take ourselves lightly. Enjoy each other.
Laugh with, not at.
ISSUES FOR LONG-RANGE PLANNING
Retiring teacher population - recruiting
Exit outcomes for students
School to work
School to college
Second language acquisition
Student information system
Levy / bond planning
Safe/Drug free schools
Evolution of schools - "schools without walls" ; "consumer driven"
Allocation of resources
Research based reports
(Data Sources continued)
Student voice: exit interviews; non-mainstream
Performance data (assessments, portfolios)
City planning - regional planning
Broad based community input
Financial data: state support
PARKING LOT ISSUES
Structure and function of monthly meetings.
Appropriate responses to surprise attacks.
HOW DO WE COMMUNICATE WELL AS A GROUP?
Breakfast meetings with Juli.
Small group sessions.
Meetings with Lead Team.
Amy is hub.
HOW DO WE COMMUNICATE NOT WELL?
Use email effectively for inclusion.
Not enough discussion.
Use time effectively.
Rush - time constraints.
Using monthly meetings as tool for communication with each other.
Unclear purpose of monthly meetings.
Don't talk enough at meetings.
Unequal distribution of conversations.
Amy is hub.
Clarity about Policy/Philosophy or implementation.
Clarification of degree and amount of community participation.
Agreement on level of trust of Administration.
Clarity on process of communication…what's okay, what's not?