Monday, September 08, 2008


Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session September 8, 2008, at 7:00 p.m. in the Ashland Council Chambers.  Present were:


Mat Marr                     )           Chair

Ruth Alexander          )

Keith Massie               )          

Heidi Parker                )           Directors

Amy Patton                 )


Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Toni Knox, Certified Representative

Amy Korth, Classified Representative

Media Representative

Jeanne Peterson, Administrative Assistant



Call to Order


The meeting was called to order at 7:00 p.m.





Pledge of Allegiance





Roll Check


All board members were present.





Welcome Visitors and Acknowledgments






Vision and Mission Statement


Board members read the vision and mission statements.





Consent Agenda


It was recommended that the Board approve the consent agenda as presented.   






Approve minutes of Capital Projects Advisory Committee meeting of August 4, regular session of August 11, and work session of August 20, 2008. 












Employment Recommendations


Jim Stewart, retired Briscoe teacher, was recommended as a .33 Study Skills Teacher at Ashland High School on a 1039 contract.  Mr. Stewart filled this position last year.





Director Parker moved that the consent agenda be approved as presented.   Director Alexander seconded and the motion passed unanimously.





Hear Public Requests not a part of the agenda


There were no public requests.












Student and Staff Representative Reports


Amy Korth reported on the successful opening of cafeterias at all schools in light of construction activities.


Toni Knox reported on the difference with Bellview Elementary, John Muir and Ashland Middle School sharing one campus this year. 









AHS Accreditation Evaluation Report


Jeff Schlecht reviewed the AHS Accreditation Evaluation Report.  He explained that usually a self study is done, but this year a team of experts came to complete a comprehensive review of the high school.  AHS substantially met all of the criteria in the review. 







Annual Athletics Report


Karl Kemper reviewed the annual athletic report and expounded on the successes of the students and teams. 







Update on Turf Field Project


Curt Bacon gave an update on the turf field fundraising project.  They have raised nearly $200,000 at this time.  Donations may be made online at or checks may be mailed to the booster club, P. O. Box 121, Ashland, being sure to note turf.  Payments may be spread over a five-year period.


Curt Bacon explained that a number of reports have been received indicating that safety for major injuries has improved.  In addition, there is a balance environmentally.


The Board asked the following questions.

  • What would you do if the turf were installed and we then learned that the lead content was too high?
  • How long is the life of the turf until it is no longer what you want?  As it wears, does that exacerbate the lead in the product?
  • How many hours do the PE classes use the existing field?  If turf were installed, how many additional classrooms could use the field?
  • If sufficient funds were not raised for the turf, what would be the options for the grass field?
  • How would you handle the cost for upgrading in 10 years?
  • What would the water use and pesticide use be on a grass field?



Board comments included:  appreciate the progress made by the fundraising committee; inconclusive studies about potential health impacts of crumb rubber product; worried about competing with academics for fundraising during these difficult economic times; worried that we may not be able to resolve the safety concerns soon; don’t want to rush things; health benefits because of less serious injuries. 


Director Massie moved that the Board allow the Booster Club to continue fundraising for the turf field.  Director Alexander seconded and the motion failed with the following roll call vote:  Alexander – yes; Marr – no; Massie – yes; Parker – abstain; Patton – no.











Chair Marr moved to table this item to the October 22 work session.  Following brief discussion, Chair Marr withdrew his motion.


Chair Marr moved that the Board table this item until the September 22, 2008 work session.  The motion passed with the following roll call vote:  Alexander – yes; Marr – yes; Massie – no; Parker – yes; Patton – yes.  Board Members will have until this Friday to submit additional questions to the administration. 





Ashland Schools Foundation Report


Susan Bacon reported on fundraising efforts explaining that an emergency fundraising drive was held this fall because the goal was not met.  Anyone interested in making a donation may send a check to Ashland Schools Foundation, 100 Walker Avenue, Ashland, or call 482-8197.


Ms. Bacon reported that the Foundation received a $10,000 grant from the Sharkey Foundation for a video conference center at the AHS English Lecture Hall. 









Report on Summer Maintenance Work


Juli Di Chiro gave a brief report on the summer maintenance work projects.









Update on Photovoltaic Options


Juli Di Chiro reported that progress has not been made with SunEnergy to evaluate the district.   Following discussion, the Board agreed that Ms. Di Chiro should contact SunEnergy to schedule workshops and meet with the Board to provide additional information and respond to questions.  She will try to schedule October 27 for this purpose.









School Start Up and Enrollment Report


Juli Di Chiro reported on the preliminary enrollment figures explaining that we only have 120 kindergarten students at this time, and that grade level is below projections.  She will have a complete analysis for the Board at the October regular meeting.









Farm to School Report


Jill Turner explained that she met with the Farm to School committee and the group is trying to determine roles and regulations.  There continue to be insurance issues.  The group will meet again to develop a new program.









Project Management Update


Gary DeCock, Project Manager, provided an update on the construction projects and responded to questions of the Board.









District Financial Report


Jill Turner reported on the June and July financial reports.






Superintendent Report


Juli Di Chiro discussed the progress made on the Ashland High School redesign process.





Unfinished  Business


There was no unfinished business.





New Business






Announce Budget Committee Vacancies and Establish Process and Deadline for Filling Vacancies, and Discuss November Budget Meeting Plans


Chair Marr announced that the budget committee terms for Chris Holzshu and Mike Zodrow ended June 30, 2008.  He announced the vacancies beginning immediately and ending June 30, 2011.


Director Alexander moved that the Board use last year’s process for appointing budget committee members.  Director Massie seconded and the motion passed unanimously.







Board Policy Revisions - First Reading


It was recommended that the following Board Policy Revisions be approved for first reading as presented. 


BBFA             -           Board Member Conflicts of Interest

BG                  -           Board-Staff Communications

CCB                -           Line and Staff Relations

EBC-EBCA    -           Emergency Procedures and Disaster Plans

EH                   -           Electronic Data Management

GBD               -           Board-Staff Communications

GBEB-JHCC  -           Communicable Diseases

GCBD-GDBD-          Leaves and Absences

IGBHA           -           Alternative Education Programs

JHCC-GBEB  -           Communicable Diseases

JHCD              -           Administering Noninjectable Medicines to Students

JHCDA           -           Administering Injectable Medicines to Students

JOA                 -           Directory Information

JOB                 -           Personally Identifiable Information


The Board made amendments to several policies.  Director Patton moved that the Board approve board policy revisions BBFA, BG, CCB, EBC-EBCA, EH, GBD, GBEB-JHCC, GCBD-GDBD, and IGBHA for first reading as amended.  Director Parker seconded and the motion passed unanimously.  Policy revisions JHCC-GBEB, JHCD, JHCDA, JOA, and JOB will be presented for first reading at the next regular session.







Memorandum of Understanding #2008-02 Between the Southern Oregon Bargaining Council and the Ashland School District Regarding Extra Duty Stipends


Juli Di Chiro explained that the stipends for Professional Learning Community Leaders will not be implemented this year due to budget constraints, but recommended approval of the memorandum.


Director Massie moved that the Board approve Memorandum of Understanding #2008-02 between the Southern Oregon Bargaining Council and the Ashland School District regarding extra duty stipends as presented.  Director Alexander seconded and the motion passed unanimously.








Consider Changing Date of November Regular School Board Meeting


Chair Marr asked the Board to consider changing the date of the regular school board meeting of November 10 to November 17 because that is a non school and non work day for district employees. He announced that the  Council Chambers is not available on November 17.


Director Massie moved that the Board change the November regular school board meeting from November 10 to November 17, 2008.  Director Marr seconded and the motion passed unanimously.







Board Report


Board members reported on the Girls Volleyball tournament in Reno, the Wilderness Charter School opening ceremony and the district newsletter.  Chair Marr announced that Juli Di Chiro has been nominated as Superintendent of the Year.







Announcements and Appointments






A Capital Projects Advisory Committee meeting will be held on Monday, September 15, 2008, at 7:00 pm in the District Board Room.






A Board Work Session will be held on Monday, September 22, 2008, at 7:00 pm in the new AMS Cafeteria to discuss Capital Project oversight during construction, YAAL oversight process, review applications for Board appointed committees, and review financial reports.






A Capital Projects Advisory Committee meeting will be held on Monday, October 6, 2008, at 7:00 pm in the District Board Room.






The next regular session will be held on Monday, October 13, 2008, at 7:00 p.m. at the Ashland Council Chambers.







There being no further business, the meeting adjourned at 10:00 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.











Download File
9-8-08 Regular Minutes.pdf


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