Wednesday, August 20, 2008

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session August 20, 2008, at 9:00 a.m. at 635 Weller Lane, Ashland.  Present were:


Mat Marr                     )           Chair

Ruth Alexander          )

Keith Massie               )

Heidi Parker               )           Board Members

Amy Patton                 )


Juli Di Chiro, Superintendent

District Administrators


I.          Call to Order


The meeting was called to order at 9:00 a.m. by Chair Marr.


II.        Roll Check


A roll of the board was taken and all members were present.


III.       Ashland High School Redesign


            Those present watched the video entitled “Two Million Minutes.”  They used split page notes to record impressions and implications on work.  Small groups were formed to share implications.  The large group was reformed and implications were shared with the entire group.


            Jeff Schlecht and Michelle Zundel reviewed the outline of the work this year.  Roles and responsibilities, committee membership and recruitment were discussed.


IV.       Share Goals and Passions


            Administrators shared their goals and passions for the year including an analysis of their school’s Adequate Yearly Progress data. 


            The Board recessed for lunch at 12:15 p.m. and reconvened at 12:45 p.m.


V.        The Board reviewed the Second Language Task Force, K-12 Class Size Study Group, Bond/Capital projects, and budget reduction.  Administrators gave input on the charges to the committees and discussed committee representation.


            The Board recessed at 1:30 p.m. and reconvened at 2:00 p.m. in the District Board Room.


VI.       Review Capital Projects Budget


The Board reviewed the Capital Projects Budget and noted there are several unknown elements.  The biggest of those include the renovations necessary to correct the structural issues in the historic portion of the Bellview Project.  We also need to respond to neighbors’ concerns at Helman in addition to some additional fees for the remodel of the administrative area.


At Ashland High School, the largest unknown element is the solution for the HVAC issues.  The engineers are working on that and we anticipate a report to the district in early September.  Until the cost of these issues is known, the Board will not consider any additional expenditures out of potential surplus funds for the bond.  It is anticipated that most of these variables will be resolved in the next six months.  The Board would like an update when the issues are resolved.


VII.     Finalize Charges to Task Forces


            The Board reviewed the charges of the Second Language Task Force and the K-12 Class Size Study Group.   The Board offered amendments to the charges. 


            Director Parker moved that the Board approve the charge of the K-12 Class Size Study Group as amended.  Director Alexander seconded and the motion passed unanimously.


            Director Massie moved that the Board approve the charge of the Second Language Task Force as amended.  Director Alexander seconded and the motion passed unanimously.



VIII.    Resolution #2008-14 to Support Libraries


            The Board reviewed and amended the following resolution to support the Ashland Public Library.


                                                RESOLUTION #2008-14


Whereas, literate, informed citizens are essential to the vitality of our city and survival of our democratic institutions;


Whereas, public libraries serve as gathering places and as community centers that are at the heart of our unique communities;


Whereas, public libraries enhance the services of schools by providing resources and services to youth that foster lifelong literacy;


Whereas, the Ashland School District Board resolved in April, 2007 to support Measure 15-75, the levy to provide three years of financial support for the operation of all Jackson County libraries;


Whereas, the Ashland School District Board resolved in July, 2007 to support Measure 15-79, the levy to provide two years of financial support for the operation of the Ashland Public Library;


Whereas, the Ashland Public Library enhances and supports the core mission of the public school system;


Now, therefore, we proclaim and resolve that it is in the best interest of the Ashland School District that we support the Ashland Public Library and


We express our support for Measure 15-87 placed by the City of Ashland on the November ballot, a levy to provide four years of financial support for the operation of the Ashland Public Library.  


            Director Massie moved that the Board approve Resolution #2008-14 as amended.  Director Alexander seconded and the motion passed unanimously.


IX.       Discuss Unmet District Capital Needs and Potential Projects for Unallocated Bond Funds


            Juli Di Chiro provided a list of unmet needs throughout the school district.  Board members discussed each of the issues, and will begin to reflect on their priorities should additional bond dollars become available.  Director Patton wanted to ensure that maintenance and transportation needs were not overlooked.  She is concerned that the budget seems to reflect only project management fees and no opportunity to actually respond to the issues in those two locations.  In addition, the Board wants to examine what might need to happen at the parking lot at Lincoln to support the Ashland High School student program currently happening there.  The Board also wants to ensure that the black box scene shop issue at Ashland High School is favorably resolved.  The Board has established the following criteria for the eventual prioritization of additional bond projects:  impact on students; improvement of learning; environmental and sustainable solutions.  The Board would also like an update on the status of the previously adopted green strategies from DLR.


X.        Discuss Capital Project Oversight During Construction


            This item was tabled until the September 22 work session.


XI.       Provide Oversight for Youth Activities and Academics Levy


            This item was tabled until the September 22 work session.


XII.     Adjournment


There being no further business, the meeting adjourned at 4:00 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.

Download File
8-20-08 Work Session Minutes.pdf


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