Monday, June 16, 2008

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session June 16, 2008, at 4:00 p.m. in the District Board Room  Present were:


Mat Marr                     )           Chair

Keith Massie                )

Heidi Parker                )           Board Members

Amy Patton                  )


Juli Di Chiro, Superintendent

Pam Lucas, Business Manager

Media Representative


I.          Call to Order


The meeting was called to order at 4:05 p.m. by Mat Marr.


II.         Roll Check


A roll of the board was taken and all members were present with the exception of Director Alexander.


III.       Discuss Strategic Plan Actions Plans


Board members reviewed the strategic plan five year overview and action plans.  Numerous suggestions for additions and changes were made.  Juli Di Chiro will review the Board input, edit the action plans and have them available for Board adoption at the July meeting. 


IV.       AHS Guaranteed Maximum Price Variance Review


The Board discussed the AHS Guaranteed Maximum Price variance review.  Lou Tarnay from Heery was available by speaker phone.  Gary DeCock and Craig Funsten of Adroit Construction joined the meeting. 


The Board reviewed the various value engineering strategies and adopted all of the strategies that had been recommended for construction to be fully priced.  When the designing team meets on June 20 and all of the prices have been determined, the superintendent will approve the changes as long as there is a significant cost savings to be achieved. 


The Board then reviewed the various strategies for scope reduction.  The Board directed the team to price out all of the scope reduction strategies that had been recommended for consideration.  Depending on the price of those strategies, they are likely to be added to the necessary reductions for the high school project.  There was a lengthy discussion about the black box theater and scene shop location.  Since those two things are stand-alone from the rest of the project, the district will consider the status of those elements when final use of discretionary dollars is more clear.  The design team will meet on June 20 to finalize these reductions.  It is possible that, even when adopting these reductions, the project will not be within budget, at which point the Board will consider whether or not to allocate any of the interest earnings to the high school project.


The meeting was recessed at 6:55 p.m. and reconvened at 7:15 p.m.  The Board continued discussion on the strategic plan.


IV.       Adjournment


There being no further business, the meeting adjourned at 7:40 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.




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6-16-08 Work Session.pdf


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