Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, May 5, 2008 at 7:00 p.m. in the District Board Room. Present were:
Juli Di Chiro
I. Call to Order
The meeting was called to order at 7:05 p.m. by Juli Di Chiro.
II. Roll Check
All members were present with the exception of William Anderson, Dahna Black, Alan DeBoer,
III. Review of Bond Investments and Earnings
Juli Di Chiro reviewed the summary of the bond investments for the month. She noted that the normal narrative summary was not included because this will not be available until next week. When available, it will be emailed to committee members.
IV. Review and Budget and Schedule Reports
Bellview - Juli Di Chiro reported on the progress being made with the Grange on the sale of the land necessary for the driveway improvements at Bellview. The plans have been sent to the City of
Briscoe - No work has occurred at
Helman - The City issued the building permit on May 5. Adroit Construction has begun its work there and will now proceed since the building permit has been issued. The weekly construction meetings have begun for the library and gym project. A bid has been awarded for the removal of the asbestos floor in the multi-purpose cafeteria kitchen area. The Helman project is slightly behind schedule due to the delays in the issuance of the building permit and the contractor hopes to make up that time over the summer. The work on the covered walkways and overhangs has also been awarded to Adroit as an addendum to its main contract.
AMS - Work has begun on the cafeteria remodel. The lunch service has been revised to enable the school to do the floor tile abatement while school is in session. This will allow the project to be completed by mid August. We need the cafeteria ready for opening of school, so this change was welcome by the contractor. Some changes in the site plan needed to be adapted because of underground piping in the building site. It affected the site plan layout and the elevation. Work continues on the hail damaged roofing project. The roofs have been made water tight and will be completed during the month of May. There was one area adjacent to the John Muir wing and the library that requires some roof modifications by Adroit prior to the project being begun. These modifications will occur in the next two weeks and the roofers will attempt to complete the main roofing over a weekend. The AMS project is running on time and under budget.
AHS - The music and PE departments have relocated to
No work has been done on the maintenance shop, district office or transportation buildings. No work is planned for those areas in the near future.
Lighting Projects - Most of the work on the lighting project has been concluded.
V. Confirm Next Meeting and Agenda
We then discussed the scheduling of the June meeting and notified the committee that the Board is considering changing its meeting to June 2. If they decide to do this, the next CPAC meeting will get moved to June 9. We will notify members after the action of the Board to let them know the date of the next meeting.
We discussed the summer schedule and agreed to continue the monthly meetings understanding that not everyone will be available for all of the meetings. We will continue to meet on the first Monday during July and August.
There was general discussion of questions that committee members had about overall program cost summary and the program line item cost summary. Scott Perala responded to those questions.
The meeting adjourned at 8:35 p.m.
There being no further business, the meeting adjourned at 8:17 p.m.
Respectfully submitted by Jeanne Peterson, Administrative Assistant