Monday, April 07, 2008

Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, April 7, 2008 at 7:00 p.m. in the District Board Room.    Present were: 


Ruth Alexander

Rick Barth

Dahna Black

Karen Clarke

Alan DeBoer

Juli Di Chiro

Pam Lucas

Heidi Parker

Scott Perala

Bob Rasmussen

Rich Whitley


I.          Call to Order


            The meeting was called to order at 7:00 p.m. by Juli Di Chiro.


II.         Roll Check


All members were present with the exception of William Anderson, Ben Bellinson, Shawn Grimmesey, Kate Kennedy, Jeff Schlecht, and Jim Teece.


III.       Review of Bond Investments and Earnings


Pam Lucas reviewed the bond investments and earnings.  She conducted a great deal of research into the safety of the statewide investment pool based on input from a community member.  She provided information about that in the report that was distributed at the meeting.  Although the pool has some risk associated with it, Pamís analysis is that it is still the best place for the district to keep its money.  The earnings are significantly higher than any other possibility for investment, and there is always some risk with investments.


The District is within $300,000 of meeting its interest earning goal with the bond proceeds.  Once we meet that goal, we could revisit the discussion of where the bond proceeds should be placed.


IV.       Review and Budget and Schedule Reports


Scott Perala was representing Heery at the meeting.  He reviewed the budget and schedule reports as well as updates on the school projects. 




V.        Update on School Projects


Scott Perala provided an update on all of the construction projects.  General issues that we are working on include working with the Ashland Building Department in order to get our building permits issued.  Currently, the only building permit issued has been the Ashland Middle School.  All others are pending.  District staff have been working closely with Mike Broomfield to expedite this process.  Work has begun at the middle school and at Walker, although the Walker work is nearing the point of completion without a building permit.


The District has negotiated an agreement with the Bellview Grange for the purchase of the adjacent property.  The details of that sale are still being completed, but there has been agreement on both sides to the purchase price and a set of operating agreements.


The School Board will review the RFP for the hiring of the contractor at Bellview at the April meeting.  The goal is to have a contractor hired and in place by the second week of June.  The district is using an alternative contracting procurement method and qualifications will be considered along with price in that selection.


There was a discussion of the timeline for the expenditure of the interest earnings which are currently unallocated to any particular project.  Once the Bellview Contractor is hired and the price for that project is confirmed, the Board will begin work on considering additional projects that could be included.  The first discussion for this is scheduled for June.  The Board will be considering unmet needs in the district that could be included by expending the interest income.



VI.       Overview of Ashland Planning Process


Juli Di Chiro reviewed her meeting with Mike Broomfield.  The status of Helman has been confirmed and no modifications to the plan will be necessary. 


Juli has been working closely with the City on issues relating to Lincoln and its occupancy status.  Several changes in handicap access abd other life safety issues must be completed as soon as possible. 


VII.      Schedule Next Meeting and Confirm Agenda


            The next meeting was confirmed for Monday, May 5, 2008.  Juli asked committee members if there were any additional reports they felt they needed to effectively oversee the projects.  There were no requests for additional reports.  Therefore, the agenda will be similar to this meeting.





VIII.     Adjournment


              There being no further business, the meeting adjourned at 8:17 p.m.


            Respectfully submitted by Jeanne Peterson, Administrative Assistant

Download File
4-7-08 Work Session CPAC.pdf


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