Tuesday, December 18, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session December 18, 2007, at 10:00 a.m. at Lincoln School.  Present were:


Mat Marr                     )           Chair

Ruth Alexander             )

Heidi Parker                )           Board Members

Amy Patton                  )


Juli Di Chiro, Superintendent

Pam Lucas, Business Manager

Gary DeCock, Project Manager

Community Members



I.          Call to Order


The meeting was called to order at 10:03 a.m. by Chair Marr.


II.         Roll Check


A roll of the board was taken and all members were present with the exception of Director Massie.


III.       Discuss Green Sustainable Strategies for Capital Projects


            Michael Barrett from DLR Architects participated in the meeting via speaker phone.  He led the Board through a review of a number of sustainable strategies that are being recommended for the various projects in the district.  The strategies discussed included daylighting, efficient heating and cooling, passive ventilation, increased insulation, eco-roof, water conservation, raising eco-awareness, bioswales, energy production, low  volatile organic compounds (VOCs), recyclable materials, and recycling and salvation of demolished materials.


            The Board reviewed each option with Mr. Barrett and had questions about various applications.  The Board then rated each potential strategy on a 3.0 scale:  1 = approved, include immediately; 2 = hold pending further research; 3 = decline.  The list of ranked strategies is as follows:








AHS Photosensors (Multi-Purpose, 25% of Both Gyms, 25% of Music Room, Chorus Room = 7100 sf)


AHS Skylights (Corridor)


AHS Western and Southern Shading Devices for auxiliary Gym


AHS Existing Gym Southern Clerestories


BES Photosensors (All Classrooms, Library 15500)


BES Side Lights at Doors




Efficient Heating and Cooling/Passive Venvilation


AHS Switching from 2 air handler units to 4


AHS Radiant Floor Heating in Auxiliary Gym (7,200 sf)


BES Radiant Floor Heating in Gym (3,380 sf)




Increased Insulation


AHS Increase wall performance by 40%


AHS Increase roof insulation from R-19 to R-30






AHS Eco-Roof on Multipurpose Classroom




Water Conservation


AHS Low-flow toilets, urinals and showers


BES Low-flow toilets and urinals




Raising Eco-Awareness


District Post Occupancy Evaluation Allotment


AHS Public Display of Building Information




Rainwater Filtration with Bioswales


AHS Permeable surfaces


Helman Bioswale in Parking Island




Energy Production


AHS Increase Music Roof Structure (3800 sf)


BES (Increase Library Roof Structure (4000 sf)


HES Increase Gymnasium Roof Structure (4800 sf)




Low-VOC and Recyclable Materials


Low VOC district wide


AHS Green Materials Allotment


BES Using Rubber flooring rather than VCT


BES Polymer Roofing Shingles rather than asphalt


BES Green Materials Allotment




Recycle and Salvage Demolitioned Materials


District General Demolition Allotment


AHS Recycle Demolitioned Materials Allotment





The Board had additional unanswered questions which included the following:


For the HVAC System at AHS, how many thermostat controls will be included in the new and remodeled areas, and where will they be located?


Director Patton wanted to know if individual team rooms and practice areas could be controlled separately.


Under increased insulation, the Board wants to check to see if this is a strategy that could be applied at Helman as well.


Under water conservation, Director Parker had questions about rain water catchment systems.


Under raising eco-awareness, the Board would like to explore other options for using the monitoring of energy use by students as an educational activity beyond what was suggested in the report.


Under bioswales, the Board had questions about the use of permeable surfaces on all parking lots.


For the location of VOC panels, a question was raised from the audience about the pitch of the roofs and whether or not they could be redesigned so that the VOC panels would not need to be installed on mounts.


Director Parker wants to ensure that energy efficient appliances are used wherever called for.


After the Board approved various strategies, they directed staff to conduct further research on the following items:


Are the skylights at the AHS corridors included in the current price?


Are all Bellview classrooms equipped with photosensors?


How large is the glass in the classroom doors  at Bellview?


Can the insulation be increased for the Helman gym?


For the polymer roofing shingles at Bellview, check with the roofing consultant to get an opinion on that material.


A Board Work Session was scheduled for Monday, January 28, 2008, at 7:00 pm the review the following items:


Directors Alexander and Massie will do research on PV panels and the various options that might be available to the district for future insulation.


Define the additional needs in the district that are not currently covered by bond projects to begin the process of prioritization so that any unallocated funds can be used for these projects.


Begin the discussion of what oversight by the Board may look like once construction begins.


IV.       Adjournment


There being no further business, the meeting adjourned at 6:03 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.

Download File
12-18-07 Work Session.pdf


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