Monday, December 03, 2007

Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, December 3, 2007 at 7:00 p.m. in the District Board Room.    Present were: 


William Anderson

Rick Barth

Dahna Black

Karen Clarke

Gary DeCock

Juli Di Chiro

Kate Kennedy

Pam Lucas

Keith Massie

Heidi Parker

Bob Rasmussen

Jeff Schlecht

Rich Whitley


I.          Call to Order


            The meeting was called to order at 7:05 p.m. by Juli Di Chiro.


II.         Roll Check


            All members were present with the exception of Ruth Alexander, Ben Bellinson, Alan DeBoer, Shawn Grimmesey, and Jim Teece.


III.       Review Investment Report


            Pam Lucas reviewed our investments and responded to concerns about the current stability in the bond market.  Because of the date of the bond sale and the types of investments made, we are in a very low risk category for impacts from the current bond market.  We anticipate that our projected interest earnings are accurate and that none of the investments we have made will be impacted by the unstable market.  Ms. Lucas reviewed information from the state as well as from our investment advisors.


IV.       Review of Budget and Schedule Reports


Scott Peralta of Heery International reviewed the project cost summary and schedules for each of the projects.  Based on current assumptions, we have projected a $3.2 million surplus in the bond projects.  This number is soft and based on what we currently know about our various projects.  However, it is very good news that we are in a strong position to be able to complete all of the projects we had planned. 


Mr. Peralta reviewed the master program schedule.  Because of current delays in the approval of the Design and Development Phase and reconciliation of the projects and adopted budgets, we are currently showing three of our projects where we are not satisfied with the end dates.  Those projects are Ashland Middle School, Helman and Walker.  The district interest is to ensure that those projects are completed in ample time for those schools to utilize the spaces for the beginning of the 2008-09 school year.  This is especially important at Ashland Middle School and Walker.  We will be working closely with our architects through the construction document phase to see if we can catch up on the time, and we will move forward with the bid projections so we can hire contractors to start working on the projects in a timely fashion. 


Mr. Peralta reviewed a new report that was requested by the CPAC members called Program Line Item Cost Summary which broke down all of the expenditures by line items as opposed to by the site of the project.


V.        Update on School Projects


            Gary DeCock reviewed all of the school projects and the progress that had been made during the last month.  He responded to questions from the committee.


VI.       Update on Cost Reconciliations


            Juli Di Chiro presented the cost reconciliations for Bellview and the high school.  We were able to resolve the project issues for both sites without any changes in the original scope or budget.  The architects are currently working on  incorporating those changes into the plans.  There was general discussion among the committee members and staff about various aspects of the projects.


VII.      Schedule Next Meeting and Confirm Agenda


            The next meeting was confirmed for Monday, January 7, at 7:00 p.m. in the District Board Room.  A similar agenda will be used.


VIII.     Adjournment


              There being no further business, the meeting adjourned at 8:50 p.m.


              Respectfully submitted by Jeanne Peterson, Administrative Assistant

Download File
12-3-07 Work Session CPAC.pdf


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