Monday, November 26, 2007

Ashland School District No. 5, Jackson County, Oregon - The Budget Committee met in a work session on Monday, November 26, 2007, at 7:00 p.m. in the Ashland School District Board Room.  Present were:


Ruth Alexander )

Mat Marr                     )

Keith Massie                )           Budget Committee Members

Heidi Parker                 )

Amy Patton                  )

Bill Anderson                )

Curt Bacon                   )

Rick Barth                    )

Chris Holzshu               )

Mike Zodrow   )


Juli Di Chiro, Superintendent

Pam Lucas, Business Manager

Daniel Cazares, Certified Representative

Judy Kimball, Classified Representative

District Administrators

Media Representative



I.          Call to Order


            The meeting was called to order at 7:01 p.m.


II.         Roll Check


            A roll of the Committee was taken and all members were present. 


III.               Review Budget Process


The purpose of the meeting was to provide information to the Budget Committee on the final allocations of revenue for the 2007-08 school year and projected revenue for the 2008-09 school year.  Juli Di Chiro reviewed the budget calendar for the year and discussed the process for budget development and approval.


IV.       Overview of 07-08 Budget


Pam Lucas reviewed the 2007-08 revenue and expenses as of October 31, 2007.  She confirmed that we received a payment from the Oregon Department of Education from the 2005-06 school year which the Budget Committee had designated as one-time money and, therefore, allocated to textbooks and technology.


Juli Di Chiro reviewed the School Improvement Fund and the expenditures that have been transferred to that revenue source.


Pam Lucas confirmed that the district will receive $140,000 in federal forest fees this year, which had not been included in the adopted budget.  That money will be a part of the ending fund balance. 


Juli Di Chiro reviewed the process for replacement of textbooks and technology.  Pam Lucas gave a report on the purchase of a new school bus.  Juli Di Chiro reviewed the grounds and maintenance agreement with the Parks Department and reminded the Budget Committee that we will have to begin paying for these services in the 2008-09 school year due to the sunset of the Youth Activity Levy.


Pam Lucas reviewed the bond expenses that have been reimbursed to the general fund.


V.        Overview of 08-09 Budget Development


Juli Di Chiro presented a report that indicated the estimated state school fund revenue and reviewed the ADMw projection for next year.  She also reviewed the most recent state school fund report dated November 20, 2007, and went over the various components that make up the funding formula. 


A brief discussion was held on the federal revenue.  The district experienced a 15% cut in Title I funds for the 2007-08 school year, but this funding is anticipated to be stable for next year.    However, further information needs to be received from the Oregon Department of Education before that revenue can be finalized.


VI.       Review YAL and YAAL


            The YAL budget for the 2007-08 school year was reviewed.  The projected revenue from the new local option levy was also reviewed.


VII.      Schedule Meeting Dates


The Budget Calendar for the year was reviewed and changes were made.  It was recommended that the Board approve the change of the first meeting of the Budget Committee to April 29, 2008.  Two additional budget committee meetings were scheduled for May 6 and May 13, 2008.


VIII.     Adjournment


            There being no further business, the meeting adjourned at 9:15 p.m.

Download File
11-26-07 Budget Meeting.pdf


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