Thursday, November 01, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session November 1, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:


Mat Marr                     )           Chair

Ruth Alexander             )

Keith Massie               )           Board Members

Heidi Parker                 )

Amy Patton                  )


Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Toni Knox, Certified Representative

Eleanor Buell, Student Representative

Media Representative

Jeanne Peterson, Administrative Assistant


I.          Call to Order


The meeting was called to order at 7:00 p.m. by Chair Marr.


II.         Pledge of Allegiance


III.       Roll Check


A roll of the board was taken and all members were present.


IV.       Welcome Visitors


Chair Marr welcomed visitors and introduced Karl Kemper and students from each of the athletic teams.


V.        Consent Agenda


A.        Approve minutes of Capital Project Advisory Committee meeting of October 1, work session of October 8, and regular session of October 8, 2007.


B.         At the regular meeting of October 8, 2007, the Board heard the annual evaluation of the districtís alternative education programs noting that they are in compliance with state standards.  By law, the Board must approve those programs each year.  It is recommended that the Board approve the following district alternative education programs:  Catalyst, Continuation Center, Crossroads School, Depot, SAEJ Program, Wilderness Charter School, and Willow Wind Community Learning Center.

The minutes of the regular session of October 8 were amended to indicate that Rick Barth was ďreappointedĒ as budget committee member and to indicate approval of Yuko Yamanouchiís leave of absence.  Director Alexander moved that the Board approve the consent agenda as amended.  Director Parker seconded and the motion passed unanimously.


VI.       Hear Public Requests not a part of the agenda


Kathy Ettinger expressed appreciation to the Board for not allowing Ambuja Rosen, animal rights activist to present her anti-tethering proposal to middle school students.


VII.      Reports


A.        Student and Staff Representative Reports


            Student Representative, Eleanor Buell, reported on the Ashland High School Play, Little Shop of Horrors, and the homecoming events.


            Toni Knox, Certified Representative, reported on activities at Helman Elementary School including the reading program and Friday Exploratories.


B.         YAAL Campaign


            Director Parker reported on the progress of the campaign.  Director Marr urged community members to vote.


C.        Affirmative Action Report


            Superintendent Di Chiro reported on the districtís affirmative action program.  She suggested that Goal 2 be reworded to be comparable to the district student ratio.   The Board directed the administration to determine a time to put the affirmative action goals on a future agenda for Board review.  Superintendent Di Chiro suggested this be reviewed in the summer.


D.        Review Board Policies DJ, DJC and DJCA regarding contract approvals.


Pam Lucas reported that these policies had been updated last year in response to the revision of the public contracting laws.  She reported that the policies have been working quite well and recommended no changes.


E.         Project Management Update


Gary DeCock, Project manager, provided an update on the school projects and responded to questions of the Board.





F.         Superintendent Report


Superintendent Di Chiro reported on the Professional Learning Communities Conference, parent teacher conferences, the Ashland High School Personal Education plan, and the CPAC meeting of November 5.


VIII.     Unfinished Business


A.        Strategic Plan


            Superintendent Di Chiro reported that she and Michelle Zundel would like more time to determine how to provide narrative portions in the strategic plan based on the Boardís input of October 29.  Further, she recommended meeting individually with Board members to review the progress to be sure she is on the right track.  A final copy of the strategic plan would be recommended for approval at the District board meeting. 


            Following discussion, Director Alexander moved that the Board accept the superintendentís proposal and that the superintendent and Chair Marr work on the final draft of the strategic plan to be recommended for Board approval in December.  Director Parker seconded and the motion passed unanimously. 


IX.       New Business


A.        Appoint Budget Committee Member


            Director Massie moved that the Board appoint Curt Bacon as budget committee member to serve from now through June 30, 2010.  Director Alexander seconded and the motion passed unanimously. 


B.         Adopt Budget Calendar


It was recommended that all of the dates on the proposed budget calendar be changed to 2008.


Director Parker moved that the Board adopt the 2007-08 Budget Calendar as amended.  Director Patton seconded and the motion passed unanimously. 


C.        Approve Continuous Improvement Plan


            Michelle Zundel highlighted the districtís successes for the past two years.  She noted that two priority concerns are included in the Continuous Improvement Plan:  continued improvement in academic performance in reading, writing and math; and continued efforts to increase the health and safety of our students.  Ms. Zundel further noted that the proposed budget is not yet finalized, but a summary budget was provided for the Boardís information.  The final document is due November 21, and she recommended Board approval of the document with the knowledge that she will further develop the final budget.


            Director Massie moved that the Board approve the Continuous Improvement Plan as well as the Budget Summary as recommended.  Director Patton seconded and the motion passed unanimously. 


D.        Board Reports


            Board members reported on YAAL campaign, athletic events, the regional OSBA meeting, Chataqua Lecture series, Little Shop of Horrors, parent teacher conferences, Ashland Public Library, Ashland Schools Foundation activities, strategic planning meeting, international travel committee, spirit week and homecoming game, and Ashland High School Design Team efforts. 


X.        Announcements and Appointments


A Capital Projects Advisory Committee meeting will be held on Monday, November 5, 2007 at 7:00 pm in the District Board Room.


A Board Work Session will be held Monday, November 19, 2007, from 4:00 to 6:00 pm in the District Board Room to review employee benefits.


The next School House Show will be held on Tuesday, November 20, 2007, at 6:00 pm.  The topic will be the 9th Grade Fresh Start Continuation Program.


A Budget Meeting will be held on Monday, November 26, 2007, at 7:00 pm  in the District Board Room to receive an update on the districtís financial status and discuss development of the 2008-09 proposed budget.


The next regular session will be held on Monday, December 10, at 7:00 pm at the Ashland Council Chambers.


The Board will hold a work session on January 28, 2008 to discuss budget goals.  The time and location of the meeting are to be announced.


XI.       Adjournment


There being no further business, the meeting adjourned at 8:47 p.m.


Respectfully submitted by Jeanne Peterson, Administrative Assistant.


Download File
11-1-07 Regular Session.pdf


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