Monday, October 01, 2007

Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, October 1, 2007 at 7:00 p.m. in the District Board Room.    Present were: 


Ruth Alexander

Rick Barth

Ben Bellinson

Karen Clarke

Alan DeBoer

Gary DeCock

Juli Di Chiro

Kate Kennedy

Pam Lucas

Mat Marr

Heidi Parker

Amy Patton

Bob Rasmussen

Jeff Schlecht

Jim Teece


I.          Call to Order


            The meeting was called to order at 7:05 p.m. by Juli Di Chiro.


II.         Roll Check


            All members were present with the exception of Greg Abel, William Anderson, Dahna Black, Shawn Grimmesey, Marylee Oddo and Rich Whitley.


III.       Review of Budget and Schedule Reports


            Scott Perala, Senior Project Manager from Heery, gave a presentation on how to interpret all of the schedule and budgeting documents.  These documents will be provided to CPAC on a monthly basis.  They will be mailed to members for review prior to the meeting.  In the future, Scott will present the highlights of those reports and respond to any questions committee members may have.  Currently, all projects are on schedule and within budget.


IV.       Update on School Projects


            Gary DeCock did a short review of the various school projects and outlined the work that had been completed during the prior month.  All projects are at the end of the design and development phase.  We will be receiving design and development cost estimates on all projects within the next week.  The district has already received cost estimates on Helman and Walker.  These will be emailed to the committee members.


V.        Overview of Ashland Planning Process


            David Wilkerson from the ORW Firm gave an overview of the process the district will be using with the Ashland Planning Department.  At this time, planning department staff feels they can approve all projects at the staff level.  However, any member of the staff or planning commission could request that the plans be reviewed by the planning commission.  On October 12, the plans for Helman and Walker will be submitted to the commission for review.  In November, we will submit the plans for Bellview and Ashland High School.  David feels this process with the planning department has gone very well so far, and he does not anticipate any issues as we move forward.  David cautioned the committee members that Ashlandís rules allow any community member to challenge any project and ask for it to come to a full hearing of the planning commission. However, at this point, he had no indication that any community member would exercise this option.


VI.       Review of Design and Development Cost Estimates


            Juli Di Chiro presented the cost estimate for Helman School.  The cost estimate was completed by architectural cost consultants.  They currently estimate the Helman Project at $2,732,010 which is approximately $500,000 below our budget.  While this is good news, Heery will be reviewing the cost estimate in detail and working with the cost consultants to ensure that all of the called for materials were used and that everyone is working from the same set of assumptions.  We will be receiving cost estimates on Bellview and Ashland High School later this month.


VII.      Schedule Next Meeting and Confirm Agenda


            The next meeting was confirmed for Monday, November 5 at 7:00 p.m. in the District Board Room.  A similar agenda will be used.


VIII.     Adjournment


              There being no further business, the meeting adjourned at 8:47 p.m.


              Respectfully submitted by Jeanne Peterson, Administrative Assistant



Download File
10-1-07 Work Session CPAC.pdf


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