Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, September 6, 2007 at 7:00 p.m. in the District Board Room. Present were:
Juli Di Chiro
I. Call to Order
The meeting was called to order at 7:05 p.m. by Juli Di Chiro.
II. Roll Check
All members were present with the exception of Greg Abel, Ben Bellinson, Layla Black, Alan DeBoer, Marylee Oddo, Jim Teece, and Rich Whitley.
III. Review Investment Report
Pam Lucas reviewed the investment report and noted that the total amount of earnings on our investments thus far have been $490,446.56. She cautioned the committee that this amount is higher because we have not yet expended many of the bond funds. Once we start spending the funds, the return rate won’t be as high as it is now which is approximately $7,000 a day.
IV. Update on Contracts Awarded
Gary DeCock gave an update on the contracts that have been awarded which include the Contract Manager/General Contractor awarded to Adroit Construction for the high school project, Lawless Roofing for Ashland Middle School roofing project, Brian Day Electric for working on the lighting replacement project. There have also been smaller contracts awarded relating to the ADA upgrades at the middle school.
V. Regular Monthly Project Review
Gary provided the monthly project review which included narrative summaries, schedules, and budgets for all of the various sites included in the bond projects. The schedules and budgets were inaccurate and included untimely information. As a result of this, the committee did not review those schedules and budgets. Gary will be working with the office in Portland to ensure that these reports are done in a more timely and accurate fashion. Committee members will receive updated corrected reports as soon as they are available.
VI. Schedule Next Meeting and Confirm Agenda
The next meeting was confirmed for Monday, October 1 at 7:00 p.m. in the District Board Room. The committee was alerted that there is a potential for change in the November meeting date as the school board may hold their monthly meeting on November 5. Committee members will be notified after the Board has made that decision.
There being no further business, the meeting adjourned at 7:50 p.m.