Wednesday, August 15, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session Wednesday, August 15, 2007 at 7:30 p.m. in the District Board Room.      Present were: 


Mat Marr                     )           Chair


Ruth Alexander )

Keith Massie                )          

Heidi Parker                 )           Board Members

Amy Patton                  )


Juli Di Chiro, Superintendent

Gary DeCock, Project Manager

DLR Architects


I.          Call to Order


            The meeting was called to order at 7:00 p.m.


II.         Roll Check


            All members were present.


III.       Setting Sustainability Standards for Bond Projects


·         PRESENTATION: “Sustainable Opportunities” (see PowerPoint for topics discussed).  Additional items mentioned (partial list):


A.     Consider having GC pay for temporary water, to encourage conservation

B.     Add bicycle racks at Bellview

C.     Gray water system NOT being considered, due to complexity of system and code (DEQ) requirements

D.     Utilize a Passive Design Approach, rather than high-tech solutions and engineered systems

E.      Look at Design Comfort Level – slightly higher temp, slightly higher humidity deemed acceptable.

F.      “off the shelf” energy recovery systems

G.     Infrared vs. photoelectric occupancy sensors

H.     At High School gym, replace black-painted windows with exterior screen

I.        Consider PV energy cells for site lighting (less light output, 75% higher cost)

J.       Consider indirect daylighting – scoops, monitors, light shelves,

K.     Consider solar water heating system for washrooms

L.      AMY:  Look at payback of PV systems – power sold back to utility all summer long!!

M.    At High School gym, replace black painted windows w/ louvers at south side; vertical fins w/ lid at west side

N.     Consider roof monitors / cupolas for ventilation at top of gym roof

O.     Construction debris already being reused somewhat – wood to Biomass, concrete to crushing plant

P.      Juli:  Indoor Environmentally Quality is important!!

Q.     Ken:  Low VOC flooring adhesives are problematic, due to lower moisture content required of concrete slab – not achievable with local concrete resources

R.     Pam: consider rubber flooring vs. carpeting – easy to clean, quiet.  Linoleum is another good alternative.

S.      LED-a-Lite – Canadian lighting control product; light fixtures equipped with FireWire controls  instead of costly low-voltage control systems

T.      Board comments:

1.       MAT / KEITH: Look at using landscaping (shade trees) for temperature control

2.       MAT:  Look at light tubes to reduce lighting demand even more at interior spaces

3.       HEIDI: Consider green roof – which location?  HS classroom, Middle School, rooftop patio?

4.       HEIDI: Verify that solar panels at middle school are working; be sure that any system that is installed is actually used

5.       RUTH: Are French drains a good idea?  KEN: use a piped system to divert water from footings, to prevent problems from developing

6.       RICK (visitor): Consider ground source heat pump, especially at Bellview.  Avoid token gestures like PV site lighting.



U.     Board’s direction:  ALL items noted as “consider …” should be researched further.

V.     KEITH:  Suggests the following criteria by which to evaluate “consider . . . ” items:

1.       Enhance learning environment

2.       Reduce maintenance costs

3.       Serves as a local demonstration project (unique to area)

4.       Secondary goal:  models good stewardship of the environment

W.   Board members to RANK “consider . . . “ items using 4 tick marks to choose from 11 items.

X.     Results of voting:

1.       Green roof – 4

2.       Daylighting controls at E&W– 3

3.       Integrated PV sensors and LEDalite – 2

4.       Supplemental solar water heating at washrooms - 4

5.       Skylights and Solar tubes - 2

6.       Radiant heating at gym – 1

7.       PV array, sold back to utility– 2

8.       Radiant floor at classroom – 1

9.       Ground source HP - 5


·         NEXT STEPS:


Y.     DLR to follow up on items chosen “for consideration” – initial cost, lifecycle cost, payback period – with input from consultants, for recommendations to school board, for their final decision.  Adroit to provide initial pricing at high school.

Z.      School Board to decide WHICH options to pursue, HOW MUCH, and WHERE. Also, which options could be installed later.

AA.    At next DD meetings, HVAC systems and heat sources will be reviewed at each project.

BB.RICHARD:  Suggest applying for EPA Energy Star rating / designation (plaque), based on one year’s energy usage.



IV.       Adjournment


              There being no further business, the meeting adjourned at 9:30 p.m.


Jeanne Peterson, Administrative Assistant

Download File
8-15-07 Work Session.pdf


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