Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Tuesday, May 15, 2007 at 7:30 p.m. in the District Board Room. Present were:
I. Call to Order
The meeting was called to order at 7:30 p.m. by Juli Di Chiro.
II. Roll Check
All members were present with the exception Juli Di Chiro,
III. Review Comparison of DOWA and Heery Budgets
The DOWA and Heery budgets were compared. Ralph Rohwer of Heery explained the purpose of modifying the Heery budgets. When DOWA completed the budgets, they were not as detailed as necessary for program planning. Heery used Project Management software to reallocate the funds. It is important to remember that these are budgets and not estimates, and they can and will be adjusted over the life of the project. The budgets were developed prior to knowing what the designs will be. The budgets will be updated at least monthly and will be shared with the Construction Project Advisory Committee members.
IV. Review Responsibilities of the Committee
Responsibilities of the committee members were reviewed. The broad array of responsibilities includes being a community committee that ensures the district is following the intent of the voters when the voters passed the bond in November of 2006. The committee members will also serve as communication liaisons to the community. They will gain knowledge and understanding of the various projects and be able to respond to questions or concerns expressed by community members. Committee members will have the responsibility of looking at all of the projects that are included in the capital program for the district. They will also be advisors on decisions that might alter the scope or overall budget for any individual project.
Superintendent Di Chiro explained that this is an evolving committee and that we don’t have all of the answers right now. We anticipate developing how this committee will function as we work together.
V. Update on Bond Projects
Due to lack of time, only a brief update on bond projects was provided. This will be reviewed further at the next meeting.
VI. Schedule Future Meetings
The next meeting was scheduled to be held Monday, June 4, 2007, from 7:00 to 9:00 pm in the District Board Room. The agenda will include: review management plan, present a decision making matrix, update on bond projects.
There being no further business, the meeting adjourned at 9:00 p.m.