Monday, April 30, 2007

Ashland School District No. 5, Jackson County, Oregon - The Construction Project Advisory Committee met in a work session Monday, April 30, 2007 at 7:00 p.m. in the District Board Room.    Present were: 


Greg Abel

Ruth Alexander

William Anderson

Rick Barth

Ben Bellinson

Dahna Black

Layla Black

Karen Clarke

Alan DeBoer

Gary DeCock

Shawn Grimmesey

Kate Kennedy

Pam Lucas

Mat Marr

Marylee Oddo

Bob Rasmussen

Jeff Schlecht


I.          Call to Order


            The meeting was called to order at 7:03 p.m. by Pam Lucas.


II.         Roll Check


            All members were present with the exception Juli Di Chiro, Jim Teece and Rich Whitley.


III.       Review Board Charge


            The Board charge was read as follows:  The charge of the Board appointed Capital Project Advisory Committee is to regularly review all aspects of the entire bond project with emphasis on ensuring that the planned projects, projected costs and schedules are being adhered to as voted on by the public. 


IV.       General Update on Bond Projects


Jeff Schlecht reported on the meetings held by the AHS Bond Site Council.  Mat Marr reported on the meetings of the Bellview Bond Site Council.  He further explained the walk-through being held with the Historic Commission on Tuesday at Bellview School from 5:30 to 7:30 pm.


Marylee Oddo reviewed the Bond Information Process Flow Chart and reviewed the final recommendation of the Bond Committee.  Copies of the ballot language from the actual voter’s pamphlet were distributed.  Pam Lucas reviewed the tentative schedule for projects in the district.


Pam Lucas explained that the bonds will be sold in June and the district will need to spend the funds within three years from the date the bonds are sold.


The purpose of the committee was discussed.  Ruth Alexander said the Board considered the committee an important communication resource for the community.  Mat Marr explained that the committee is another set of eyes to review things, and should have the discretion to ask for information on items that arise.  The following concerns were expressed by committee members:


What is the specific role of the committee – need more clarification. 

Who do they make recommendations to.

Need some timelines defined.

Need more information regarding everything going on.

Need a citizen on the Executive Committee.

How and when will information be distributed to the members before a meeting.  Need time to digest the information and be prepared with questions.


Jeanne Peterson presented the pilot of the Bond Construction Website and outlined the information that will soon be placed on that website.  Committee members asked if they could be notified automatically when meetings change on the calendar or when new information is posted.  Committee Members would like the Heery Budget placed on the website.


The Draft Management Plan was discussed.  The administration will try to have hard copies of that plan available for members to pick up on Wednesday, May 2.


V.        Schedule Future Meetings


            The next meeting was scheduled to be held Monday, June 4, 2007, from 7:00 to 9:00 pm in the District Board Room.  The agenda will include:  clarify role of committee members; review bond budget; review Capital Development Management Plan, review differences between what was presented by the Bond Committee and what is now happening; determine future meeting schedule.


VI.       Adjournment


              There being no further business, the meeting adjourned at 8:51 p.m.


Jeanne Peterson, Executive Secretary



Download File
4-30-07 CPAC Work Session.pdf


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