Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in a special session on Thursday, January 18, 2007, at 10:00 a.m. in the District Board Room. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Amy Patton )
Juli Di Chiro, Superintendent
I. Call to Order
The meeting was called to order at 10:05 a.m. by Chair Parker.
II. Roll Check
All members were present.
III. Review Request for Proposals for Architects
The Board reviewed a draft of the Request for Proposals for Architectural Services provided by Gordon Odette. The Board provided input and edits were made to the draft. Mr. Odette will make the revisions and have them reviewed by Juli Di Chiro and
IV. Discuss Bond Related Issues
The Board discussed the lines of communication during the bond process, the role and composition of the district oversight committee, the role of the site committees, and Board member representation on the committees.
Suggested membership on the Oversight Committee included: two school board members, the superintendent, the business manager, the project manager, one principal, one bond committee member, one budget committee member, and a community member. Superintendent Di Chiro will draft responsibilities and a schedule of meetings for the Oversight Committee.
It was suggested that a bond committee member and board member serve on each of the Site Project Committees. Chair Parker and Superintendent Di Chiro will determine which board members will serve on the committees.
It was suggested that the Project Manager provide a monthly communication report to the Board, and that information should be included in the district newsletter.
Superintendent Di Chiro will draft a decision-making matrix for bond issues.
Following discussion, Director Amrhein moved that the Board approve the Request for Proposals for architectural services as amended. Director Alexander seconded and the motion passed with the following roll call vote: Alexander – yes; Amrhein – yes; Marr – no; Parker – yes; Patton – yes.
There being no further business, the meeting adjourned at 12:52 p.m.
Jeanne Peterson, Executive Secretary