Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session January 8, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Trisha Mullinnix, Certified Representative
Amy Korth, Classified Representative
Molly McGuire, Student Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:01 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Parker welcomed visitors.
V. Consent Agenda
1. Approve minutes of budget meeting of November 27, regular session of December 11, executive session of December 12, and work session of December 19, 2006.
There were no personnel requests.
Chair Parker corrected the minutes to accurately reflect who was in attendance at the December 19 meeting. Director Alexander moved that the Board approve the consent agenda as amended. Director Amrhein seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
There were no public requests.
1. Student and Staff Representative Reports
Molly McGuire, Student Representative, reported on the high school athletic teams, an upcoming Martin Luther King assembly, senior project presentations, the winter formal, and upcoming finals.
Amy Korth, Classified Representative, thanked the maintenance and custodial staff for work completed during winter break.
Trisha Mullinnix, Certified Representative, reported on the John Muir Elementary School, Heidi Heidig’s fifth grade class at Ashland Middle School, and her First/Second grade class at Willow Wind.
2. Bond Report
Superintendent Di Chiro reported that the administration met with Gordon Odette and an extensive review of the bond proposal was completed as well as site visits. The top priority at this time is the development of the Request for Proposal for architects. The Board will need to schedule a meeting to review the Request for Proposal. Mr. Odette is also working on the timeline for the bond projects. He is also developing a Management Notebook to be distributed to the Board and administration.
3. November Financial Report
Pam Lucas reviewed the November Financial Report and responded to questions.
4. International Travel Subcommittee Report
Directors Alexander and Patton reported that the International Travel Committee has begun meeting. Members have discussed ways to review and amend the board policy for field trips to make it feasible to allow some international travel without creating liabilities for the school district.
5. Report on Annual School report Cards for each School
Superintendent Di Chiro reviewed the 2005-06 School Report Cards explaining that Bellview was rated exceptional; Helman was rated Satisfactory, Walker and Ashland Middle School were rated Strong, and Ashland High School was rated Satisfactory.
6. Annual Measurable Achievement Objectives for English Language Learners
Michelle Zundel reported on the criterion used to measure achievement objectives for English Language Learners. She explained that the district has approximately 75 English Language Learners each year. Ms. Zundel reported that the district successfully met the achievement objectives this year.
7. Food Services Report
Superintendent Di Chiro reviewed a cost analysis of the food program being run by the district and being run by Sodexho. She further reviewed the advantages and disadvantages of the district model compared to the Sodexho model. Pam Lucas briefly spoke about the activities of the Food Program Oversight Committee. Chair Parker stated that it was important to have students on the Oversight Committee. She also felt the committee should explore ways to add to Sodexho’s offerings that would enhance our program.
8. Board Report
Board members reported on the January 22 Board Work Session for community input on strategic planning, appreciative inquiry meetings, the foreign language program, Jackson County libraries, and the Winter Fine Arts Festival.
9. Superintendent Report
Superintendent Di Chiro read the following Proclamation in support of School Board Appreciation Month.
WHEREAS, school boards create a vision for what students should know and be able to do;
WHEREAS, school boards establish clear standards for student performance;
WHEREAS, school boards ensure that student assessments are tied to established standards;
WHEREAS, school boards are accountable to the community for operating schools that support student achievement;
WHEREAS, school boards align school district resources to ensure that students meet standards;
WHEREAS, school boards create a climate that supports the philosophy that all children can learn at high levels;
WHEREAS, school boards build collaborative relationships based on trust, teamwork and shared accountability; and
WHEREAS, school boards are committed to continuous education and training on issues related to student achievement;
NOW, THEREFORE, we hereby declare our appreciation to the members of the Ashland School Board and proclaim the month of January to be School Board Recognition Month.
I urge all citizens to join us in recognizing the dedication and hard work of local school board members in preparing today's students for tomorrow's world.
The Board recessed at 8:50 p.m. and reconvened at 8:56 p.m.
VIII. Unfinished Business
There was no unfinished business.
IX. New Business
1. Approve Assurance Report
Superintendent Di Chiro reported that each year the Oregon Department of Education selects a study of specific Oregon Administrative Rules to see that school districts are in compliance. This year OAR Chapter 581, Division 22 was selected for review. Superintendent Di Chiro reported that the district is in compliance with all requirements.
Director Alexander moved that the Board approve the 2006-07 Assurance Report as presented. Director Amrhein seconded and the motion passed unanimously.
2. Approve Contract with Parks and Recreation Department for Grounds Maintenance
Superintendent Di Chiro presented the proposed intergovernmental agreement between the City of Ashland, Parks and Recreation, and the School District for maintenance of school grounds. This is connected to another intergovernmental agreement that will cover the distribution of the Youth Activity Levy. Following review of the proposed contract, the Board amended items 7 and 12.
Following discussion, Director Amrhein moved that the Board approve the Contract with Ashland Parks and Recreation Department for grounds maintenance as amended. Director Patton seconded and the motion passed unanimously.
3. Board Policy Revisions – First Reading
Superintendent Di Chiro presented new Board Policy IGBHE, Expanded Options Program, for first reading. She explained that the new policy is required by state law. Superintendent Di Chiro will send the administrative rule for the policy to the Board in an update. Following discussion, Director Marr moved that the Board table item until the next meeting. The motion died for lack of a second. Director Amrhein moved and Director Patton seconded that the Board approve new Board Policy IGBHE for first reading as presented. The motion passed with the following roll call vote: Alexander – yes; Amrhein – yes; Marr – no; Parker – yes; Patton – yes.
X. Announcements and Appointments
The Board will schedule a mid-year retreat to meet with District Administrators and review Board Goals.
The Board will schedule a special session to review a Request for Proposals for Architect Selection and discuss other topics related to bond construction projects.
The Board will schedule an executive session to be held in February to review executive, administrative and licensed personnel.
A work session will be held on Monday, January 22, 2007, at 7:00 p.m. at Walker Elementary School to receive input on the Design Team’s Strategic Planning Principles and Priorities.
The next regular session will be held on Monday, February 12, 2007, at 7:00 p.m. at the Ashland Council Chambers.
There being no further business, the meeting adjourned at 9:55 p.m.
Jeanne Peterson, Executive Secretary