Monday, April 24, 2006

Ashland School District No. 5, Jackson County, Oregon - The Budget Committee met in regular session on April 24, 2006, at 7:00 p.m. in the District Board Room.  Present were:


Amy Amrhein               )

Mat Marr                     )

Heidi Parker                 )            Budget Committee Members

Amy Patton                  )

Rick Barth                    )

Carol Davis                  )

Keith Massie                )

Mike Zodrow               )


Juli Di Chiro, Superintendent

Pam Lucas, Business Manager

Judy Kimball, Classified Representative

Jeanne Peterson, Executive Secretary

Media Representative


I.          Call to Order


            The meeting was called to order at 7:04 p.m. by Heidi Parker.


II.         Roll Check


            A roll of the Committee was taken and all members were present with the exception of Ruth Alexander and Chris Holzshu. 


III.               Appoint Presiding Officers


Mat Marr moved that Rick Barth be appointed as Presiding Officer.  Keith Massey seconded and the motion passed unanimously.


IV.       Budget Message (Executive Officer)


Juli Di Chiro presented the Executive Officer’s Message as outlined in the Budget Document.


Pam Lucas reviewed the budget revenues and responded to questions.  The proposed budget is based on a per ADMw of $5,774.  She further reviewed some of the changes in the general fund budget:  textbook adoptions have been centralized under 2213; operating costs for Briscoe and Lincoln are included in 2540.  Notable increases were explained in natural gas costs budgeted under 2542 at each site; diesel fuel in 2550; staffing, PowerSchool training, and upgrading the network infrastructure in 2660.


Rick Barth asked what items that would have been included in the proposed budget if funding were available.  Superintendent Di Chiro noted some of her concerns as follows:  replacement of 25% of computers every year, increased discretionary budgets for the schools, additional textbooks, additional teachers to lower class size; a comparison analysis of classified salaries, an administrator for maintenance, a facilities manager if the bond passes, and a personnel director.


Budget Committee members asked for the following information.


How much of the fund balance from last year was planned to be reduced this year.

How much money will be spent on bond that we expect to be reimbursed.

What is the net loss of students to Willow Wind due to Phoenix-Talent denying transfers.

Provide more information on Forest Fees.

Explain where we stand on self insurance.

What were some of the unexpected expenses for the past three years, and what might you anticipate as unexpected for next year.

Provide the cost impact of maintaining computers, increasing discretionary budgets, and increasing textbook allotments if funded as desired.


Any additional questions should be submitted by Friday, April 28.  Pam Lucas asked that questions be submitted to her, as well as the entire budget committee, via email.  Her responses will then be given to the entire committee. 


V.            Schedule Meeting Dates and Times


Future meetings were scheduled for May 15 and May 18 at 7:00 p.m. in the District Board Room. 


VI.       General Discussion


            Rick Barth reported that, due to time conflicts of the subcommittee members, there is no additional news on the transparent budget.  He will meet with Juli Di Chiro and Pam Lucas to discuss next steps.


VII.      Set Agenda for Next Meeting


The agenda for May 15 will include:  approve minutes, review State School Support Fund March Estimate, and questions and answers.


VIII.            Adjournment


            There being no further business, the meeting adjourned at 8:58 p.m.



Download File
4-24-06 Budget Meeting.pdf


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