Thursday, November 17, 2005


Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in special session on November 17, 2005, at 10:24 a.m. in the District Board Room.  Present were:


Heidi Parker                 )            Chair


Ruth Alexander            )            Board Members

Amy Amrhein               )

Mat Marr                     )

Amy Patton                  )          


Juli Di Chiro, Superintendent

Community Members

Media Representative

Jeanne Peterson, Executive Secretary



I.          Call to Order


            The meeting was called to order at 10:24 a.m. by Chair Parker. 


II.         Roll Check


            A roll of the board was taken and all members were present.


III.       Discuss Parameters of Superintendent Contract Negotiations


Chair Parker explained that Directors Amrhein and Patton were assigned to begin initial conversations with the superintendent regarding a contract.  Directors Amrhein and Patton will negotiate the preliminary contract with the superintendent and bring that back to the Board for public discussion.  The purpose of this meeting is to set parameters for discussion of the 15 items in the superintendent’s contract.


Following discussion, the following parameters were agreed upon.


      Term:             1 – 3 years.


      Salary:             2 – 3.5% increase.


      Duties:              Expand the section to be more specific.  Tie it to Board Policy.


      Professional Growth:              Encourage and provide adequate time for this to happen.


      Superintendent’s License:              Same.


      Evaluation:            Okay as is.  Consider performance bonuses.


      Work Year/Vacation:            Up to 5 vacation days may be compensated if not used.  Vacation days do no carry over.


      Fringe Benefits:

                  PERS:            Look at TSA and/or retirement as part of the package.  Amount of total package is the key.


                  Professional and Civic

                  Duties:            Same.


                  Automobile Allowance:            Leave the same or negotiate increase.


                  Insurance:            Same.


                  Cell Phone:            Same.


      Expenses:            Same.


      Termination:            Either the same or really tight.  May strengthen it both ways.  May consider severance pay if kept within the compensation package.


      Renewal:            Change the dates.


      Professional Liability and

      Indemnity:            Same.


      Residency:            Same.


      Notices:            Same.


Directors Amrhein and Patton were changed from board liaisons to the Board Bargaining Team for the superintendent.  It was agreed that a breakdown of costs will be included when the final draft is ready for Board review.  The Board hopes to review a final draft by the December meeting.


IV.       Review Proposed Contract for a Master Plan of Ashland High School


            Juli Di Chiro explained that a proposal from DOWA was received to develop a master plan for the Ashland High School.  The Bond and Facilities Planning Committee recommended this process to help prioritize the needs and the schedule for renovation at Ashland High School.


Chair Parker would like to have a policy to explore local options before going outside of the local area for services.


Marylee Oddo reviewed an overview of the work done by DOWA, explaining the Bond and Facilities Committee felt DOWA’s work was excellent. 


Director Marr moved that the district staff open bidding for a high school master planning process.  The motion died for lack of a second.


Director Marr moved that the district staff accept proposals for a high school master planning process to be curriculum driven.  Motion died for lack of a second.


Director Amrhein moved to accept the DOWA proposal, revise the scope of work, change it to no more than $40,000, and begin the scope of work.  The motion died for lack of a second.


Chair Parker moved and Director Marr seconded that the Board direct staff to develop a Request for Proposal for a high school master plan.   Director Marr amended the motion to issue rather than develop a request for proposal.  Director Amrhein seconded the amendment and further amended the motion to say that the successful bidder must be able to deliver by March 15.  Director Alexander seconded the amendment.


The final motion reads as follows:   Chair Parker moved and Director Marr seconded that the Board direct staff to issue a Request for Proposal for a high school mater plan, and the successful bidder must be able to deliver by March 15, 2005.  The motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – yes; Parker – yes; Patton – no.


V.            Adjournment


            There being no further business, the meeting adjourned at 12:26 p.m.


Jeanne Peterson, Executive Secretary


Download File
11-17-05 Special Session.pdf


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