Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session May 9, 2005, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Amy Amrhein ) Chair
Chuck Keil )
Sheryl Lipski ) Board Members
Terry Littleton )
Heidi Parker )
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Andrew Ainsworth, Student Representative
Diane DeMerritt, Certified Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:01 p.m. by Chair Amrhein.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Amrhein welcomed visitors.
V. Consent Agenda
1. Approve minutes of executive and regular sessions of April 11, and special session of April 25, 2005.
a. Requests for Leaves of Absence
Ron Graham, Ashland High School Math Teacher, requested a .33 miscellaneous unpaid leave of absence for the 2005-06 school year. It was recommended that his request for leave be approved as presented.
Goly Ostovar, Ashland High School Art Teacher on leave of absence, submitted her letter of resignation. It was recommended that her resignation be accepted as presented.
c. Employment Recommendations
Jennifer Gonzalez was recommended as a probationary full-time Spanish Teacher at Ashland Middle School. Ms. Gonzalez filled this position on a temporary basis this year.
Paul Huard was recommended as a probationary full-time Social Studies teacher at Ashland High School. Mr. Huard filled the position this year on a temporary contract.
Julie Inada was recommended as a temporary .83 Language Arts teacher at Ashland Middle School replacing Susan Baird who will be on leave of absence.
Pamela Lucas was recommended as the Business Manager replacing Loren Luman who is retiring.
Jennifer Wahpepah was recommended as a probationary .67 Alternative Program Teacher at Ashland High School. Ms. Wahpepah filled this position this year on a temporary contract.
Director Littleton moved that the Board approve the consent agenda. Director Keil seconded and the motion passed unanimously.
1. Speech and Debate Team Recognition
Susan Thorngate, Speech and Debate Coach, as well as Speech and Debate Students were recognized for winning the State Trophy.
2. Student, Staff and Representative Reports
Andrew Ainsworth, Student Representative, reported on speech and debate, graduation, and the high school play, Mame.
Diane DeMerritt, certified representative, reported on activities in the schools. She also reported that Paul Huard, high school English Teacher, won a fellowship grant from the Pulitzer Prize Committee, and will study at Stanford this summer.
3. Ashland High School Commencement Activities
Jeff Schlecht announced that the high school graduation will be held in Lithia Park on June 3 at 7:00 p.m.
4. Ashland Schools Foundation
Susan Bacon reported on the Buy in for Books program, the annual fund drive and donors.
5. Board Report
Board members reported on the K-8 Committee, Board Candidate forums, Ashland High School parent student orientation, Willow Wind May Day celebration and barn renovation, the process for selecting the Ashland Middle School Assistant Principal, the fundraising dinner for the Japan trip, the Grizzly dinner at the Elks Club, and an update on legislation.
6. Superintendent Report
Juli Di Chiro reported on an Educational Technology Grant totaling $292,000. A joint meeting with the City of Ashland and Parks and Recreation Department has been tentatively scheduled for June 27 at a location to be determined. Ms. Di Chiro also reported that the City and Parks Department will not be helping with the district grounds or nonplaying fields next year. She further reported on the process for selecting a Director of Educational Services.
VII. Hear public requests not a part of the agenda
Community members gave public input as follows: leadership issues and myths that contributed to divisiveness in the community, which indicate a lack of communication on big issues from the Board and administration.
VIII. New Business
1. Request for Proposals for Food Service Management
Loren Luman reported that Requests for Proposals for Food Service Management for grades K-12 were received from two national companies, Chartwells and Sodexho. He recommended that the Board accept the proposal from Sodexho which is a one-year proposal that is renewable four times and totals approximately $630,000. Mr. Luman also noted that, due to federal purchasing rules, Sodexho must also receive final approval from the Oregon Department of Education.
Cafeteria Manager, Launa Miller, and Food Service Worker, Peggy Case, responded to questions of the Board.
Juli Di Chiro explained that the district needs to hire cafeteria management to relieve the burden on the incoming business manager. The goal is to improve services to students, maintain existing staff, and lower the cost of meals to students.
Sodexho representatives, John Stone and Jeff Edgeman, responded to questions and noted that the district is guaranteed a savings of $10,000 the first year.
The following public input was received: concern about nutritious meals in the schools; doesn’t like the idea of advertising; more information should have been included in the board packet prior to the meeting; when you privatize, you still have residual management duties.
Director Parker moved that the Board table this motion until the next meeting to give the Board members time to research the information. Director Littleton seconded the motion. Director Keil moved to amend the motion to consider this issue at the May 18 Special Session. Director Parker seconded the amendment. The motion as amended passed unanimously.
The Board recessed at 9:20 p.m. and reconvened at 9:26 p.m.
2. Approve Resolution to Submit Roster of Volunteers to Worker’s Compensation Carrier
The following resolution was recommended for Board approval.
WHEREAS, the Ashland School District maintains a monthly roster of active volunteers for reporting purposes, and will submit the monthly roster to its Worker’s Compensation Carrier annually or more frequently upon request.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Ashland School District that a monthly roster of active volunteers will be submitted to the district’s Worker’s Compensation Carrier.
Director Keil moved that the Board adopt Resolution #05-03 as presented. Director Lipski seconded and the motion passed unanimously.
3. Sale of District Lot on Waterline Street
Juli Di Chiro excused herself from the discussion because she lives next to the property.
Loren Luman explained that the property was donated to the district several years ago. Offers have varied from $42,000 to $85,000. Currently, the district has an offer to purchase the lot for $90,000 from Oregon Land Group LLC & Assigns, valid until May 10, 2005 at 6:00 p.m.
Public input was received as follows: you don’t have a market survey on the property, assessments are dated, the district is not strapped for money, consider keeping Lincoln open to reserve space for future increases in enrollments; there was no prior public information on this offer, first put out a bid for the property; the property would be worth $300,000 if Waterline road was extended, could the Ashland Schools Foundation invest $100,000 in the property to turn around and make a profit; postpone selling at this time because the property was not properly marketed.
Director Keil moved that the Board not accept the current offer, relist the property with a local Ashland realtor, and get their recommended price. Director Lipski seconded the motion. Director Parker amended the motion to allow one month before actually listing it with a real estate agent. Director Littleton seconded the amendment. The amendment passed with the following roll call vote: Amrhein – yes; Keil – no; Lipski – yes; Littleton – yes; Parker – yes. The amended motion passed unanimously.
IX. Old Business
1. Bond Committee
Director Keil reported on the timelines developed by the committee. He reported that Carol Davis is the Chair and Debbie Pew is the Vice Chair of the committee which should be called “The Bond and Facilities Planning Committee.” In addition to the 10 original members, 13 additional members are recommended for the committee. Chair Amrhein wanted to be sure that there would be a balance between staff and community; she wanted one staff member and one community member from each site. Director Keil explained that an advertisement is being run in the Daily Tidings to solicit membership.
The following people were recommended for membership: Serena Robinson, Trisha Mullinnix, Susan Hollandsworth, Michelle Zundel, Janet Jamieson, Dale Rooklyn, Russ Otte, Curt Bacon, Jennifer Hayden, Bob Griffin, Annette Lewis, Ben Vellison and Alan DeBoer.
Director Keil explained that Requests for Proposals for a Facilities Study will be reviewed on May 18 and 24. Community members are welcome to review the proposals. The proposals will be scored on May 25. The Board should be able to approve the successful bidder at the June regular meeting.
Director Keil moved that the Board approve the timelines as presented and add the 13 members to the committee as presented. Director Littleton seconded and the motion passed unanimously.
X. Announcements and Appointments
A Special Session will be held on Wednesday, May 18, 2005, at 7:00 p.m. in the District Board Room to review the Request for Proposals for Food Service Management.
A Key Communicators Meeting will be held on Monday, May 23, 2005, at 7:00 p.m. in the Ashland Middle School Commons.
A Remembering Lincoln Celebration will be held on May 26 from 1:00 to 4:00 p.m.
The End of Year Celebration will be held on Thursday, June 2, 2005 from 4:00 to 5:30 p.m. at the Standing Stone.
The next regular session will be held on June 13, 2005, at 7:00 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 10:30 p.m.
Jeanne Peterson, Executive Secretary