Ashland School District No. 5, Jackson County, Oregon - The Budget Committee met in regular session on May 4, 2005, at 7:00 p.m. in the District Board Room. Present were:
Amy Amrhein )
Chuck Keil )
Terry Littleton )
Heidi Parker ) Budget Committee Members
Rick Barth )
Carol Davis )
Andy Dungan )
Keith Massie )
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Judy Kimball, Classified Representative
Daniel Cazares, Certified Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:03 p.m. by Amy Amrhein
II. Roll Check
A roll of the Committee was taken and all members were present with the exception of Sheryl Lipski and Arthur Reynolds.
III. Approve Minutes of April 25, 2005
Chuck Keil moved that the minutes of April 25 be approved as presented. Amy Amrhein seconded and the motion passed unanimously.
IV. General Discussion
Juli Di Chiro explained that Arthur Reynolds needed to resign from the budget committee. She recommended continuing the meetings without him and advertising for a new budget committee applicant in the fall.
Discussion was held regarding the $2.9 beginning balance. Chuck Keil asked that the district flag the $600,000 from revenue increases and not use it for anything. Loren explained that it could be put into a special reserve fund and be identified for health insurance.
Andy Dungan asked that budget committee members be included on the distribution list of the actual vs. budgeted summary sheet.
The committee reviewed the responses to the questions posed at the previous meeting.
Juli Di Chiro explained that the cost of the Ashland Quality Education Model is a lengthy analysis. It was suggested that the Budget Committee be convened next November because many of the current variables will be known and a cost report can be given on certain elements of the Ashland Quality Education Model. Chuck Keil moved that the Budget Committee meet in November to look at the budget with more certainty and review long term funding with regards to the Ashland Quality Education Model. Carol Davis seconded and the motion passed unanimously.
Following further discussion, Andy Dungan moved that the Budget Committee direct the administration to transfer $600,000 to the Internal Services Fund and identify it for health insurance. Reserve amounts would be reduced so total expenditures would not be affected in the proposed budget. Director Keil seconded and the motion passed with the following roll call vote: Amrhein – yes; Keil – yes; Littleton – yes; Parker – abstain; Barth – yes; Davis – yes; Dungan – yes; Massie – No.
The following items were added to the agenda for the November meeting: Maintenance, technology and custodial needs; change the format of the budget document so special programs and general fund programs are all combined so it is easy to see what is being spent on each program.
Andy Dungan moved that the budget be approved, as amended, in the amount of $20,766,331. Director Davis seconded and the motion passed unanimously.
There being no further business, the meeting adjourned at 9:13 p.m.