Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on October 11, 2004, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Amy Amrhein ) Chair
Chuck Keil )
Sheryl Lipski ) Board Members
Terry Littleton )
Heidi Parker )
Juli Di Chiro, Superintendent
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Amrhein.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Amrhein welcomed visitors.
V. Consent Agenda
1. Approve minutes of regular session of September 13 and work session of September 27, 2004.
a. Requests for Leave of Absence
Kate Sullivan, Ashland Middle School Special Education Teacher, requested a .20 unpaid leave of absence for the balance of the 2004-05 school year. It was recommended that her request be granted as presented.
b. Employment Recommendations
Peg Hansen was recommended as a temporary .50 Math Teacher at Ashland High School. This is a new position resulting from student enrollment.
Susan Kraemer was recommended as a temporary .20 Special Education Teacher at Ashland Middle School replacing Kate Sullivan who is on leave of absence.
c. Early Retirement Request
John Lefler, Ashland Middle School PE teacher, submitted a letter of intent to retire effective December 1, 2004. He further requested that he be allowed to finish the school year on a 1039 contract. It was recommended that his requests be granted as presented.
Director Littleton moved that the Board approve the consent agenda as amended. Director Keil seconded and the motion passed unanimously.
1. Student and Staff Representative Reports
Andrew Ainsworth, Student Representative, reported on Homecoming week and activities, fall sports and the high school play.
There were no staff representatives present.
2. AQEM Community Survey Results
Adam Davis of Davis, Hibbitts & Midghall presented the community survey results and responded to questions of the Board. The survey was conducted to provide a baseline of public opinion about the Ashland School District and to provide information to assist the district with planning and communications. 400 surveys were completed; 200 participants had children in the school district and 200 participants did not have children in the school district. The survey results and PowerPoint presentation will be placed on the school district’s website. The results of the Online Survey will be presented at the next board meeting.
Michael Hayes, Ashland resident, stated that the survey did not seek feedback on curriculum.
3. Ashland schools Foundation Report
Susan Bacon reported on charting the activities and duties of the Ashland Schools Foundation, the impact grants, and the Buy in for Books program.
4. Class Size and Enrollment Report and Information About Entering and Exiting Students Throughout the District
Juli Di Chiro reported that elementary enrollments are meeting the projections, the Middle School is slightly less than projected, and the High School is slightly higher than projected. She further reviewed the Interdistrict Transfers and responded to questions.
5. Board Report
Board members reported on inquiries for school board member applicants. It was suggested that an information meeting be scheduled for community members to ask questions of Board Members. Since the election is in May, it was anticipated that an informational meeting would be held in March. Board members further reported on the Youth Activity Levy, asked for volunteers to serve on the Bond Committee, and reported on the PowerSchool student information system.
6. Superintendent Report
Juli Di Chiro reported on the schedule for replacing Loren Luman, the Business Manager. She further reported on the new teacher evaluation system, the revenue forecast for the state, the Ashland Cultural Diversity Alliance kick off event of November 18, and the inservice day training session on bullying and harassment.
VII. Hear public requests not a part of the agenda
Paul Copeland spoke on school closures, the growth of Waldorf, and leasing the schools.
VIII. New Business
1. Appoint Budget Committee Members
Director Littleton moved that the Board appoint Richard Barth and Keith Massey to serve as Budget Committee Members from now through June 30, 2007. Director Keil seconded and the motion passed unanimously.
2. Adopt Budget Calendar
Juli Di Chiro reviewed the proposed Budget Calendar. Director Lipski moved that the Board approve the 2004-05 Budget Calendar as presented. Director Keil seconded and the motion passed unanimously.
3. Change in Ashland High School Graduation Requirements
Jeff Schlecht recommended that the high school graduation requirement be changed to read that, beginning with the Class of 2008, the 100 hours of community service can be earned with a minimum of 50 hours volunteer community/internship service and 50 hours of a combination of paid work experience or community/internship service to satisfy the full 100 hours. Director Littleton moved that the Board approve the change in the Ashland High School graduation requirements pertaining to community service hours as presented.
4. Memorandum of Understanding Between Southern Oregon Bargaining Council and Ashland School District Regarding Math Department Chair Extra Duty Stipend
Juli Di Chiro presented Memorandum of Understanding #2004-6 regarding the Math Department Chair stipend. Director Keil moved that the Board approve Memorandum of Understanding #2004-6 Between Southern Oregon Bargaining Council and Ashland School District as presented. Director Parker seconded and the motion passed unanimously.
IX. Old Business
1. Board Policy Revisions – Second Reading
The following policies were presented for second reading:
DBDB - Fund Balance
EHA - Health Insurance Portability and Accountability Act
Director Littleton moved that the Board approve DBDB and EHA for second reading as presented. Director Keil seconded and the motion passed unanimously. A copy of said policies is attached hereto and becomes a part of these minutes.
X. Announcements and Appointments
The Board will hold a work session on Thursday, October 21, 2004 at 7:00 p.m. at Walker School to discuss the Ashland Quality Education Model for elementary schools and establish priorities.
The Board will hold a work session on Wednesday, November 3, 2004 at 4:00 pm at Willow Wind to discuss the Ashland Quality Education Model for Willow Wind.
The next regular session will be held on November 8, 2004, at 7:00 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 9:10 p.m.
Jeanne Peterson, Executive Secretary