Monday, October 13, 2003

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on October 13, 2003, at 7:30 p.m. in the Ashland Council Chambers. Present were:

Amy Amrhein ) Chair

Chuck Keil )

Terry Littleton )

Heidi Parker ) Board Members

Ellie Thivierge )

Juli Di Chiro, Superintendent

Loren Luman, Business Manager

Ron Dulaney, Classified Representative

Matt Bolstad, Student Representative

Jeanne Peterson, Executive Secretary

District Administrators

Media Representatives

I. Call to Order

The meeting was called to order at 7:30 p.m. by Chair Amrhein.

II. Pledge of Allegiance

III. Roll Check

A roll of the board was taken and all members were present.

IV. Welcome Visitors

Chair Amrhein welcomed visitors.

V. Consent Agenda

1. It was recommended that the Board approve minutes of regular session of September 8; Work, Special, and Executive Sessions of September 22, and Work Session of September 26, 2003.

2. Personnel

There were no personnel items.

3. Pinehurst Agreement

The Board reviewed the proposed Tuition and Transportation Agreement with Pinehurst School District. The provisions of this agreement remain the same as last year. The cost per bus mile has been increased from $2.35 to $2.50. It was recommended that the agreement be approved as presented.

Director Keil removed the minutes and the Pinehurst agreement from the consent agenda. The minutes of September 22, 2003 were corrected. Loren Luman responded to questions regarding the Tuition and Transportation Agreement with Pinehurst. Director Littleton moved that the Board approve the consent agenda as amended. Director Thivierge seconded and the motion passed unanimously.

VI. Reports

1. Student and Staff Representative Reports

Matt Bolstad, Student Representative, reported on the high school clubs, the positive attitude of the students, homecoming week, and a blood drive to be held 10/31/03.

Ron Dulaney, Classified Representative, reported on classified employee insurance issues.

Juli Di Chiro reported that Therese Van Reenen had to resign as the Certified Representative. The Ashland Education Association is seeking a replacement.

2. Ashland Schools Foundation Report

Susan Bacon reported on the new Buy In For Books program, a partnership between the businesses and the schools. Businesses interested in signing up for this program can call 482-8197 or e-mail Buyin@mind.net.

Ms. Bacon reported on the Ashland Schools Foundation retreat and the distribution of this year’s funds.

3. Athletic Program

Jim Nagel provided an update on the Southern Oregon Conference and Ashland’s teams.

4. Class Size and Enrollment Report

Juli Di Chiro reported enrollment as follows: elementary schools 1103; Ashland Middle School 718; Ashland High School 1179. She further reported that the enrollment is lower than the previous year and lower than the demographer’s projections. Dale Rooklyn reported on Middle School class sizes, and Jeff Schlecht reported on the goals for developing the high school class schedule.

5. Lincoln Closure Report

Juli Di Chiro reported that the benchmarks to close Lincoln School have not been reached. The Board agreed that a decision regarding closure of Lincoln School should wait until after the February election. The Board agreed to gather and review information until the February board meeting where a decision will be considered. Questions to be addressed and information to be gathered includes: transfer requests, the actual Briscoe School Closure savings, cost of staffing at the level in our contracts, would we be able to staff all elementary students in three schools, what would class sizes be, consider zone transfers, develop a survey for the community, review options for use of the Lincoln School property, review updated demographics, how large have the schools been in the past, consider what to do about an increase in enrollment if there are only three elementary schools, what is the cost effectiveness of maintaining a school with small enrollment, consider grants.

Public comment included suggestions to rezone students to balance enrollments in four elementary schools, consider the actual locations of the remaining three schools, disregard ideas of past board members, and consider addressing the issue of affordable housing to attract more children, consider full day kindergarten and maintaining secondary level electives to attract more children,

Juli Di Chiro recommended that the Board reschedule the reports on insurance and biodiesel until the next regular session. Director Thivierge moved that the Board postpone reports 6 and 7 until the November regular meeting. Director Keil seconded and the motion passed unanimously.

6. Board Report

Board members briefly reported on the Board retreat and Our Oregon Coalition.

VII. Hear public requests not a part of the agenda

There were no public requests.

VIII. New Business

1. Ashland High School Attendance Policy

Juli Di Chiro reported that the revised high school attendance policy will be a change to the student handbook which was previously adopted by the Board.

Jeff Schlecht discussed Saturday School and explained that it will be evaluated at the end of the school year.

Director Littleton moved that the Board approve the revised high school attendance policy as presented. Director Keil seconded and the motion passed unanimously.

2. Appoint Budget Committee Members

Director Littleton nominated Carol Davis to serve as budget committee member through June 30, 2006. Director Thivierge seconded and the nomination was passed unanimously.

Director Thivierge moved that the Board appoint Bruce Reynolds to serve through June 30, 2005. Director Parker seconded and the motion passed unanimously.

3. Adopt Budget Calendar

Director Keil moved that the proposed 2003-04 Budget Calendar be approved as presented. Director Thivierge seconded and the motion passed unanimously.

4. Memorandums of Understanding Between Southern Oregon Bargaining Council and Ashland School District regarding Resource Conservationist Stipends, Peer Jury Stipend, and Math Department Chair Stipend.

Director Littleton moved that the Board approve Memorandums #2003-3, #2003-4, and #2003-5 as presented. Director Keil seconded and the motion passed unanimously.

5. Resolution #2003-9 Regarding Revenue Package

The following resolution was recommended for Board approval.

RESOLUTION #2003-9

2003 Oregon Legislative Assembly Approval of Revenue Package

WHEREAS, the 2003 Oregon Legislative Assembly approved a revenue package in August 2003 that would yield about $800 million for the 2003-05 state budget; and

WHEREAS, $414 million of the revenue package would go to the State School Fund to support K-12 public education; and

WHEREAS, elimination of the revenue package would mean a cut of $625 per weighted student (ADMw) in K-12 schools, a nearly nine percent reduction in 2004-05 school funding; and

WHEREAS, cuts to Oregon's K-12 schools in the 2003-05 biennium would mean, for example, larger class sizes, a shortened school year and delays in purchasing updated textbooks and other needed instructional materials, and result in a direct negative impact on student learning; and

WHEREAS, for the average Oregon personal income taxpayer, the temporary income tax surcharge means a tax increase of less than $10 per month; and

WHEREAS, opponents have until Nov. 25 to gather the 50,420 registered voters' signatures needed to qualify the referendum for the Feb. 3, 2004 special election; and

WHEREAS, if voters overturn the revenue package, schools and state agencies would pay the price because automatic budget cuts would kick in for the 2004-05 fiscal year.

NOW, THEREFORE, BE IT RESOLVED that the Ashland School District Board of Directors strongly supports the 2003 Legislature's bi-partisan revenue package to balance the state's 2003-05 budget. The revenues are essential to providing needed funds to operate K-12 public schools in 2003-05 as well as prevent deeper budget cuts in our schools;

BE IT FURTHER RESOLVED, that the Ashland School District Board of Directors urges all voters to NOT sign the current referendum petitions being circulated to qualify the Legislature's revenue package for a Feb. 3, 2004 election; and

BE IT FURTHER RESOLVED, that the Ashland School District Board of Directors urges locally elected school, education service district and community college board members -- to encourage local voters to READ AND UNDERSTAND the impacts of the petitions BEFORE signing.

BE IT FURTHER RESOLVED, that the Ashland School District Board of Directors will inform their local community what it would mean to their schools if the $414 million in the Legislature's revenue package is not available to Oregon's public schools in 2004-05.

Director Keil moved that the Board adopt Resolution #2003-9 as presented. Director Littleton seconded and the motion passed unanimously.

IX. Old Business

1. Board Policy Revisions – Second Reading

The following board policy revisions were presented for second reading:

IGBA - Students with Disabilities

JEA - Compulsory Attendance

JECE - Student Withdrawal from School

JFC - Student Conduct and Discipline

JFCF/GBNA - Hazing/Harassment/Intimidation/Bullying/Menacing

JFCJ - Weapons in the Schools

JFCM - Threats of Violence

JFD - Students of Legal Age

JFE - Pregnant and Parenting Students

JFF - Married Students

JFG - Student Searches

JFI - Student Demonstrations and Petitions

JG - Student Discipline

JGA - Corporal Punishment

JGB - Detention of Students

Director Keil moved that the Board approve the following Board Policy revisions for second reading as presented: IGBA, JEA, JECE, JFC, JFCF/GBNA, JFCJ, JFCM, JFD, JFE, JFF, JFG, JFI, JG, JGA, and JGB. Director Thivierge seconded and the motion passed unanimously. Copies of said policies are attached hereto and become a part of these minutes.

X. Announcements and Appointments

The Board will hold a Work Session on Monday, October 27, from 6:30 to 9:00 p.m. in the District Board Room to provide an update on district funding and the 2003-04 Budget to budget committee members, and to review the balance of Section J of the School Board Policy Revisions for first reading.

The next regular session will be held on November 10, 2003, at 7:30 p.m. in the Ashland Council Chambers.

XI. Adjournment

There being no further business, the meeting adjourned at 10:25 p.m.

Jeanne Peterson, Executive Secretary

 



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