Monday, June 10, 2002

Regular Session Minutes

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on June 10, 2002, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

Terry Littleton ) Chair
  
Amy Amrhein )
Chuck Keil )  
John Maurer ) Board Members
Kent Provost )
 
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Daniel Cazares, Certified Representative
Anne Noble, Classified Representative
District Administrators
Media Representative
Anita Charters, Acting Secretary


I. Call to Order

 The meeting was called to order at 7:30 p.m. by Chair Littleton. 

II. Pledge of Allegiance

III. Roll Check

 A roll of the board was taken and all members were present.

IV. Legislative Update

 State Representative Alan Bates gave an update on the third special session of the Legislature.  There was no agreement between Democrats and Republicans going into the special session of how to fill the revenue shortfall.  The K-12 budget cut was $275 million at the end of the regular session, and there may be another almost $200 million cut.  The $860 million total deficit includes the failure of Measure 13, and is the result of income tax revenue shortfalls.  Representative Bates suggested calling Republication representatives and urging them to support the Democrats’ proposals.  A daily update is available from Representative Bates (541-944-1283).

V. Welcome Visitors

 Chair Littleton welcomed visitors.

VI. Consent Agenda

1. It was recommended that the minutes of the regular session of May 13, 2002, special session of May 12, and executive and special sessions of May 29, 2002 be approved as presented.

2. Personnel

a. Requests for Leaves of Absence

Nancy Daniels, Second Grade Teacher at Helman Elementary, requested a .2 leave of absence for the 2002-03 school year.  It was recommended that her request be granted as requested.

Janet Davis, Elementary Music Specialist, requested a .5 leave of absence for the 2002-03 school year.  It was recommended that her request be granted as requested.

Jennifer Losinski, Ashland Middle School Math Teacher, requested maternity leave from the beginning of the 2002-03 school year through January 31, 2003.  It was recommended that her request be granted as requested.

Rich Shaw, Ashland Middle School WAMS teacher, requested a .5 leave absence for the 2002-03 school year.  It was recommended that his request be granted as requested.

Mary Snowden, Briscoe Kindergarten Teacher, requested maternity leave from the beginning of the 2002-03 school year through December 2, 2002.  It was recommended that her request be granted as presented.

Jared Thompson, half-time Elementary Physical Education Specialist, requested a leave of absence for the 2002-03 school year.  It was recommended that his request be granted as requested.

Kathy Yeoman, Middle School Special Education Teacher, requested a .13 unpaid leave of absence for the 2002-03 school year.  It was recommended that her request be granted as presented.

b. Employment Recommendations

 Karl Carstensen was recommended as a .5 probationary Catalyst Teacher at Ashland High School.  Mr. Carstensen filled this position on a temporary contract this past year.

Caroline Spear was recommended as a full-time probationary English/Catalyst Teacher at Ashland High School.  Ms. Spear filled this position on a temporary contract this past year.

Aaron Sturdevant was recommended as a half-time probationary Social Studies Teacher at Ashland High School replacing Barbara Hilyer who retired.

3. Intergovernmental Contract for Professional Services with State of Oregon

It was recommended that an agreement with the State of Oregon in the amount of $544,027 be approved as presented.  This agreement funds the Lithia Springs School and Southern Oregon Child Study and Treatment Center.

Director Provost moved that the Board approve the consent agenda as presented.  The motion was seconded by Director Keil and unanimously approved.


VII. Reports

1. Student and Staff Representative Reports

 Daniel Cazares substituted for Tim Brandy, Certified Representative.

 Anne Noble, Classified Representative, reported that new officers for OSEA Chapter 42 had been installed last week.  The OSEA conference is scheduled for the last weekend of June and at least six delegates will be attending.  Attendance at chapter meetings has risen dramatically.  There will be no final decisions between the district and the union until the Legislature reaches agreement.  Seniority is still an issue.

2. Report on Catalyst Program’s Triangel Park Project

Caroline Spear, Catalyst Teacher, accompanied by students Jasmine Eldridge and Robbie Armstrong, reported on the design and installation of the new pathway at Triangle Park.  National Education Association and Carpenter Foundation grants funded the project.

3. Report on Fulbright Exchange Program

Trisha Mullinnix, a Lincoln Elementary teacher, described what she will be teaching at Harlow Green, Jr. School in England during the 2002-03 school year.

4. Ashland Schools Foundation Report

Bob Kuenzel reported $410,000 in firm pledges and cash in hand.  The campaign closes at the end of this week.

5. Report on Special Education Program

 Samuel Bogdanove, Special Education Director, accompanied by parents Mary Lou Gross and Shelley Linsday, reviewed parent involvement in the special education program.  Accomplishments to date are the development of middle school and high school transition centers and an improvement in transition from elementary to middle school and middle school to high school.

Concerns were expressed about high school teachers who do not follow IEPs and/or need help with modifications, students in larger classes who have not been identified for special education but are starting to show problems in the classroom, and training teachers to look for problems.

Additional program improvements were suggested for the district’s consideration:  1) a grade 4-5 transition center at the elementary schools and a possible partnership with Phoenix-Talent School District; 2) the addition of two years of functional education; 3) continued and more creative use of related services; 4) medical management and 5) counseling for behavior problems especially in the lunchroom.

6. Report on Drug and Alcohol Policy Violations
 During the first quarter, there were seven middle school students and 13 high school students who had violations.  The district is planning to maintain an on-campus program for the middle school students because they are motivated by staying on the regular campus and interacting with friends.  The high school is trying to incorporate some of the expectations of the new district drug and alcohol policy.  Most of the high school students have honored their contracts and are back in school.
7. Report on School Closure Committee
 Director Provost reported that the committee is finalizing the criteria to determine which school should be closed.  Priorities are being established from philosophical and practical viewpoints.  Information from other districts that are closing schools is being used as a model.
8. Update on Policy Revision Schedule
 Chair Littleton reported that sections A&B have been revised and adopted.  An internal review of sections C&D (general school administration and fiscal management) will be complete by July 1 and presented to the board for first reading in July.  The second reading will be in August.
9. Board Report
 Director Amrhein reported that the Coalition for School Funding Now is urging people to go to Salem on Friday, June 14, from 8:30 a.m. to 10:30 a.m.
 Director Maurer complimented the district on high school graduation ceremonies in Lithia Park.
 Chair Littleton attended the continuation school graduation of thirty students and heard six senior projects.  The timeline for Director Provost’s replacement will be to accept letters of interest from mid-August to mid-September and interview candidates in Mid-September.  The middle school produced their first digital newspaper with assistance from the Daily Tidings.  She also thanked the district employee groups for their cooperation and willingness to make wage sacrifices.
10. Superintendent Report
 Superintendent Di Chiro thanked seniors who worked to make graduation a good ceremony.  Alan Bates was the keynote speaker.  She also publicly thanked employees who retired this year.

VIII. Hear Public Requests not a part of the agenda

Craig Gorson announced that the SOS Ashland web site will remain open and it will be updated throughout the summer.

IX. New Business

1. Board Policy Revision – First Reading

 Samuel Bogdanove, Special Education Directors, read the proposed revised policy for graduation requirements at AHS including an alternative diploma.  The policy is broad in scope and content, and there is flexibility through the IEP team to respond to many different needs.  There are measures in place to prevent students from using the proposed graduation requirements to move away from traditional achievement.

 Director Provost  moved that the Board approve Revised Board Policy IKF for first reading as amended.  The motion was seconded by Director Amrhein and unanimously approved.

2. Approval of CIM in the Arts

 Ken Kigel, Vice-Principal at Ashland High School, presented an overview of the district’s program to earn a CIM in The Arts.  He reviewed some of the issues, including development of assessments, alignment of curriculum, changes to meet state standards, ongoing staff development, continued development of scoring guides, implementing a common vocabulary in K-12 classes, inclusion of students who do not take fine arts classes, a clearly-stated student/parent guideline of CIM requirements, using experiences outside of school (e.g., church choir, dance team) to pass some benchmarks, and data collection techniques.

 Director Amrhein moved that the Board adopt the Ashland High School performance standards and assessment in The Arts with the following revision to Phase In, Year 5:  “At least 90% of required population will successfully demonstrate proficiency in the Arts.”  The motion was seconded by Director Keil and unanimously approved.

3. Consideration of Charge to School Closure Committee

 Superintendent Di Chiro recommended that the board return to the initial timeline for the committee’s recommendation.  She expressed concern about the impact on the community and the district staff if the decision is made too quickly without thoughtful, careful consideration.  Some board members agreed, noting that it is still important to have the information should school closure be necessary and that it was difficult to support an immediate school closure without knowing the results of the special legislative session, while another thought it was premature to change the timeline and it is best to be prepared to close a school.  Comments from the audience and most of the written comments received prior to the meeting supported the superintendent’s recommendation to use the November 2002 timeline.

 Director Provost moved that the board re-adopt the original schedule for the school closure committee.  The motion was seconded by Chair Littleton.  Discussion follows, noting that pubic forums will be held for one month, and it was suggested that the committee be expanded due to potential conflicts of interest.

 Chair Littleton called for the question, and the following roll call vote was taken:

  Yes – John Maurer, Amy Amrhein, Kent Provost, Terry Littleton
  No – Chuck Keil

 The motion carried 4 to 1.

4. Approve Schoolwide Title I Plan for Lincoln School

 Susan Hollandsworth, Principal of Lincoln School, reported that Lincoln filed a Schoolwide Title I Plan with the Oregon Department of Education.  She commented on the flexibility of schoolwide status and outlined staff goals for reading, writing, math, science, social studies, increased attendance and reduction in tardiness.

 Director Provost moved that the Schoolwide Title I Plan for Lincoln School be approved as presented.  The motion was seconded by Director Maurer and unanimously approved.

5. Agreement Between Ashland Parks and Recreation Department and the Ashland School District for Maintenance of Grounds

 The City of Ashland has appropriated funds to maintain school district grounds and playgrounds for the 2002-03 school year in exchange for public use of those grounds.  The district would pay for utilities and set up a maintenance schedule.  Public use is limited to outdoor spaces, although the parks and recreation department would have access to gym space.  The final agreement will be presented at the June 25 special session.

 Director Amrhein moved that the Board approve, in concept, formalizing the use of school district grounds and playgrounds for the public in exchange for those grounds being maintained by the City of Ashland.  The motion was seconded by Director Provost and unanimously approved.

6. Reduction in Force

 It was recommended that the Board approve a lay-off for the 2002-03 school year.  Director Keil moved that the Board lay off one full-time elementary physical education teacher at Lincoln/Helman Schools.  The motion was seconded by Director Amrhein and unanimously approved.

7. OSBA Resolution

 Superintendent Di Chiro read Resolution No. 2002-2, which is an OSBA effort to impress upon the Legislature the extent to which school districts were affected by the Second Special Session of the Oregon Legislature and the failure of Measure 13.

 Director Keil moved that the Board adopt the following Resolution:

     RESOLTUION #2002-02

 WHEREAS, the Second 2002 Special Session of the Oregon Legislature reduced 2002-03 K-12 school funding by a total of $312 million; and

 WHEREAS, the failure of Measure 13 prevents the use of Education Endowment Fund resources to restore $220 million of those cuts; and

 WHEREAS, the Ashland School District is already considering a 2002-03 budget containing $1.9 million (approximately 9%) in reductions which mean reductions in force, workdays and student services; and

 WHEREAS, the Ashland School District’s share of further K-12 school funding cuts of $220 million will total $1.2 million (approximately 7%) and translate into further reductions in force and workdays;

 NOW, THEREFORE BE IT RESOLVED that the Ashland School District Board of Directors urges the Oregon Legislature to prevent further reductions in K-12 school programs by restoring at least $220 million to K-12 school funding for 2002-03; and

 BE IT FURTHER RESOLVED that the Ashland School District Board of Directors urges the Governor and the Legislature to cooperate in seeking a bipartisan, long-term approach to provide Oregon’s K-12 schools with adequate and stable funding; and

 BE IT FURTHER RESOLVED that a copy of this resolution be shared immediately with legislators representing the Ashland School District.

 The motion was seconded by Director Amrhein and unanimously approved.

X. Old Business

1. Board Policy Revision and Administrative Regulation – Second Reading

It was recommended that Revised Policy JFCH/JFCI and Administrative Rule JFCI-AR be approved for second reading as presented with grammatical changes.

Director Provost moved that the Board approve Revised Policy JFCH/JFCI and Administration Rule JFCI-AR for second reading as presented.  The motion was seconded by Director Keil.

Discussion followed regarding development of a written procedure, guidelines and a release document for the Superintendent Assigned Student Advocate.  An audience member who was a member of the district’s Drug and Alcohol Policy Committee commented on loose ends and the necessity of community involvement to make the policy successful.

The Chair called for the question and the motion was unanimously approved  A copy of the adopted policy JFCH-JFCI is attached hereto and becomes a part of these minutes.

XI. Announcements and Appointments

The meeting schedule for the School Closure Committee may be revised.

A Budget Hearing will be held on Tuesday, June 25, 2002, at 7:00 p.m. in the district boardroom.

A special session will be held on Tuesday, June 25, 2002, at 7:30 p.m. in the district boardroom following the budget hearing to adopt the proposed budget.

XII. Adjournment

 There being no further business, the meeting adjourned at 10:45 p.m.
 
Anita Charters, Acting Secretary


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