Monday, July 12, 2010

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session Monday, July 12, 2010, beginning at 7:00 PM in the Ashland Council Chambers, 1175 East Main Street, Ashland OR 97520.  Present were:

 

Keith Massie               )           Chair

 

Ruth Alexander          )

Carol Davis                 )

Heidi Parker                )           Board Members

Eva Skuratowicz         )

 

Juli Di Chiro, Superintendent

Jill Turner, Business Manager

           

 

 

I.

Call to Order

 

The meeting was called to order at 7:00 p.m.

 

 

 

II.

Pledge of Allegiance

 

 

 

III.

Roll Check

 

A roll check was taken and all board members were present.

 

 

 

IV.

Welcome Visitors and Acknowledgments

 

 

 

A.

Vision and Mission Statement

 

Chair Massie read the vision and mission statements.

 

 

 

V.

Organization of the Board for the 2010-11 School Year

 

 

A.

Election of Chair

 

Director Massie nominated Carol Davis as Board Chair.  Director Alexander secondedd and the nomination passed unanimously.   Director Davis chaired the balance of the meeting.

 

 

 

B.

Election of Vice Chair

 

Director Skuratowicz nominated Director Parker as Vice Chair.  Director Alexander seconded and the nomination passed unanimously.

 

 

 

C.

Review Adjunct Responsibilities of Board Members


The Board reviewed adjunct responsibilities of Board Members for the 2010-11 School Year as follows.

 

Administrative Bargaining

AHS Steering Committee

Ashland Schools Foundation

Budget Development

Certified Contract Maintenance & Bargaining

Classified Contract Maintenance & Bargaining

Confidential Employee Bargaining

Legislative Oversight

Supervisory Bargaining

Teacher Compensation Committee

 

Responsibilities of Board Members will be assigned at the August Regular Board Meeting.

 

 

 

VI.

Consent Agenda


It was recommended that the Board approve the consent agenda as presented.

 

 

 

A.

Approve minutes of regular session of June 14, 2010.

 

 

 

B.

Personnel

 

 

 

I.

Employment Recommendations

Susan Baird was recommended as a temporary .25 Humanities Teacher at Ashland Middle School on a 1039 contract.  This is a new position funded by the general fund. 

 

Robin Davis was recommended as a temporary 1.0 Elementary Teacher at Walker School replacing Amy Kneeland who is on leave of absence. 

 

Bruce Dresser was recommended as a temporary .30 Band Teacher at Ashland Middle School replacing David Mann who was on a temporary contract. 

 

Brent Freeman was recommended as a probationary .50 Teacher on Special Assignment – Math Specialist for the district on a 1039 contract.  Mr. Freeman filled this position last year.

 

Beau Lehnerz was recommended as a temporary .75 Health/PE Teacher at Ashland Middle School replacing Jamie Hayden who is on leave of absence. 

 

Rick Shaw was recommended as a probationary .50 WAMS Teacher at Ashland Middle School on a 1039 contract.  Mr. Shaw filled this position last year.

 

Andrew Strange was recommended as a probationary 1.0 Willow Wind Teacher.  This is a new position funded by the general fund. 

 

Mike Titus was recommended as a probationary .67 Auto Mechanics Teacher at Ashland High School on a 1039 contract.  Mr. Titus filled this position last year.

 

John Weston was recommended as a probationary .67 Woodworking Teacher at Ashland High School on a 1039 contract.  Mr. Weston filled this position last year.

 

 

 

II.

Resignations


Stephanie Henner, Kindergarten Teacher at Bellview Elementary, submitted a letter of resignation effective immediately.  It was recommended that her resignation be accepted as presented.

 

 

C.

Appoint Clerk


It was recommended that Juli Di Chiro, Superintendent, be appointed Clerk for the 2010-11 School Year.

 

 

 

D.

Appoint Budget Officer


It was recommended that Jill Turner be appointed Budget Officer for the 2010-11 School Year.

 

 

 

E.

Designate Custodian of Funds


In accordance with Oregon state law, the superintendent-clerk shall receive, hold in custody, and expend all funds as required by law and as directed by the Board. It was recommended that the Board designate both the superintendent and the business manager as custodians of funds so, in the event one or the other of them is indisposed, business can go on as usual.

 

 

 

F.

Select Official Banks


It was recommended that the district use Bank of America, Peoples Bank of Commerce, Premier West Bank, Sterling Savings Bank, Umpqua Bank, U S Bank, Wells Fargo, and the Local Government Investment Pool as the official banks for the 2010-11 school year.

 

 

 

G.

Establish Time and Place of Official Meetings


It was recommended that official regular school board meetings be held at 7:00 p.m. in the Ashland Council Chambers on the second Monday of each month. The Board will reserve the fourth Monday of each month for a board work session as needed.

 

 

 

H.

Name of Official Newspapers


It was recommended that the Ashland Daily Tidings and the Mail Tribune be designated as the official newspapers for the district.

 

 

 

I.

Review of Student-Employee Representatives to School Board


Student/teacher/classified representatives are selected each year to sit with the Board at regular meetings as non-voting representatives. The next term for representatives will begin in August. Please refer to Board Policy BCBA which is attached. It was recommended that the Board continue to have a representative from the student, certified, and classified groups.

 

 

 

J.

Designate Superintendent as District Representative to Submit all Federal Grant Applications and Receive Federal Grant Funds for the 2010-11 School Year


It was recommended that Juli Di Chiro be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2010-11 school year.

 

Director Massie moved that the consent agenda be approved as presented.  Director Skuratowicz seconded and the motion passed unanimously.

 

 

 

VII.

Hear Public Requests not a part of the agenda

 

There were no public requests.

 

 

 

VIII.

Reports

 

 

 

A.

Elementary Second Language Report


Juli Di Chiro reported on elementary Second Language Options.  She reviewed three models:  Single Language Immersion, Foreign Language in the Elementary School (FLES) Program, and After School Instructional Model.  Ms. Di Chiro explained that the Board originally directed staff to develop a recommendation for implementation in the 2011-12 school year.  However, projections from the state economists indicate that the state of Oregon will be $2.5 billion short for funding in the next biennium.  Therefore, she recommended no action on implementation of an elementary second language program at this time.  She further recommended that the Board rescind its original recommendation, and put implementation on hold until state funding stabilizes.

 

Ms. Di Chiro stated that if the Board still wants to implement a second language program in the 2011-12 school year, she recommended a FLES program beginning in the first and/or second grade.  The Board would need to prioritize existing elementary programs for possible elimination to fund the second language instruction.  Programs currently being implemented at the elementary schools that are not required by the state are elementary music, physical education and Child Development Specialists.

 

Ms. Di Chiro explained that if the Board recommends establishing an Immersion Program, she believed the Site Councils should submit an application if they want their school to be considered.  Because of the necessity of becoming a magnet school, and the necessary transfer of existing staff, there would have to be strong support from the local school’s parent group for this to be successful.

Director Massie suggested talking with the Site Councils to determine if there is interest in a FLES Program or an Immersion Program.  Heidi wants more time with these proposals.  Wants to ask Site Councils and the Community.  Wants to research distance learning from the ESD.  Eva wanted FLES more than Immersion.  However, the budget is an issue here.  She wanted to look at the ESD as a possible solution to this. 

 

Director Massie moved that the Board direct Superintendent Di Chiro to meet with the elementary school Site Councils this fall to explore the possibility of being an immersion / magnet school for Spanish as a second language, and to explore VTEL through the SOESD.  Director Skuratowicz seconded and the motion passed unanimously.  This will be included during budget discussions.

 

Public input was received supporting an Immersion Spanish program. 

 

 

 

B.

Superintendents Report


Superintendent Di Chiro reported on the technology conference she attended.

 

 

C.

Review Board Policy CCB - District Organizational Chart


Juli Di Chiro reviewed Board Policy CCB, the District Organizational Chart, and responded to questions.



 

 

IX.

Unfinished Business


There was no unfinished business.

 

 

 

X.

New Business

 

 

 

A.

Policy Recommendation on AHS Athletic Drugs and Alcohol


Samuel Bogdanove and Mark Yaconelli presented the Athletics Drug and Alcohol Committee recommendations on the Policy and Practices for addressing the issue of alcohol and marijuana used by Ashland High School athletes.  Key issues the committee learned included that student use of drugs and alcohol reflect community norms; research on voluntary random drug testing of high school athletes demonstrates very limited or no success; and research indicates that a strong education effort aimed at changing parent, student and community norms and expectations about drug and alcohol use has a high probability of success.

 

Recommendations of the committee were as follows:

(1) Increase awareness and use of Concerned Person Referrals.

(2) Board regulations should require that athletes and their parents/guardians attend an initial educational night followed by an additional meeting every two years.

(3)Board regulations should require that all athletes sign a pledge card.

(4) Create a Drug and Alcohol Free Student Club .

(5) The Board should support annual visits from a panel of young adults who have recently graduated from AHS to talk openly with students about their experience in abstaining from drug and alcohol use at AHS.

(6) The Board should support the development of increased opportunities for drug-free social activities.

(7) The Board should support curriculum that gives students guided practice in making health choices in a social context.

(8) The Board should review the progress of these interventions at least annually.  In addition, the high school administration should consider expanding the student/parent education night and pledge card as requirements for all extracurricular activities after reviewing the outcomes of the programs in athletics.

 

The Board discussed the policy at length.  Director Massie moved that the Ashland School Board support recommendations 1-7 to be implemented in this school year and defer to the Committee to determine which ones would be implemented in the fall and winter.  Several Board members felt more discussion was needed.  Director Massie rescinded his motion.  Concerns included revision in language and thought on implementation of recommendation #1, speakers at the Young Adult Panels, and funding of voluntary urine drug analysis.

 

Director Massie moved that the Board approve Recommendations 2 through 7 and direct the Committee to revise Recommendation #1before implementation.  Director Skuratowicz seconded  and the motion passed with the following roll call vote:   Parker – no; Massie – yes; Skuratowicz – yes; Alexander – no; Davis – yes. 

 

 

 

B.

Resolution #1010-21 Regarding Emergency Exception to Competitive Bid Requirements


A fire occurred at the Ashland High School Football Stadium on the evening of June 30, 2010.  The fire was extinguished by the fire sprinkler system and City firefighters.  However, damage was sustained.  Jill Turner reported that a report on the estimated cost of the damage is not yet available.  Initial reports indicate that the structure is worth repairing.  The district insurance liability carriage recommended having a structural engineering report and the district has proceeded with that.  Security has also been hired to monitor the stadium.

 

The district insurance company recommended that the Board declare an emergency to facilitate immediate repairs to the Stadium if necessary and approve the following resolution.

 

RESOLUTION #2010-21

 

We the members of the Ashland School Board declare an emergency to facilitate immediate repairs to District property as the result of fire loss that happened on June 30, 2010.  This resolution is being adopted in conformance with Oregon Public Contracting Statute ORS 279 dealing with the emergency exception to the competitive bid requirements.

 

Keith wanted a more thoughtful process.  Didn’t know why we would need to move forward quickly. 

 

Following discussion, the Board tabled this item until more information is available.

 

 

 

C.

Approve Changes in Student Handbooks


The Board considered the changes to the Elementary, John Muir and Willow Wind student handbooks.  Director Skuratowicz moved that the Board approve the student handbooks as presented.  Director Alexander seconded and the motion passed unanimously.

 

 

D.

Approve Administrators Agreement


The Administrators Agreement 2010-13 was recommended for Board approval.  Juli Di Chiro reviewed the agreement and responded to questions.  Director Alexander moved that the Board approve the Administrators Agreement 2010-13 as presented.  Director Skuratowicz seconded and the motion passed unanimously.

 

 

E.

Approve Supervisors Agreement


The Supervisors Agreement 2010-13 was recommended for Board approval.  Juli Di Chiro reviewed the agreement and responded to questions.  Director Massie moved that the Board approve the Supervisors Agreement 2010-13 as presented.   Director Skuratowicz seconded and the motion passed unanimously.

 

 

F.

Confidential Agreement

 

The Confidential Agreement 2010-13 was recommended for Board approval.  Juli Di Chiro reviewed the agreement and responded to questions.  Director Parker moved that the Board approve the Confidential Agreement 2010-13 as presented.  Director Alexander seconded and the motion passed unanimously.

 

 

 

G.

Board Policy Revisions

 

 

I.

Board Revisions – First Reading


Board Policy Revisions AC and GCBDA/GDBDA were recommended for first reading. 

 

 

Director Alexander moved that Board approve Policy Revision AC - Nondiscrimination for first reading as presented.  Director Skuratowicz seconded and the motion passed unanimously.

 

Director Massie moved that the Board approve Policy Revision GCBDA/GDBDA – Family Medical Leave for first reading as presented. Chair Davis seconded and the motion passed unanimously.

 

 

 

II.

Board Revisions – Deletion


It was recommended that Board Policy DFAA, Short-Form Investment Policy Bond Proceeds Only, be deleted.  Director Massie moved that the Board delete Board Policy DFAA – Short-Form Investment Policy Bond Proceeds Only as recommended.  Director Skuratowicz seconded and the motion passed unanimously. 

 

 

 

XI.

Board Reports

 

 

 

 

Board members reported on board member roles, July 4th parade, and the Driver Education Program available at Rogue Community College.

 

 

 

 

 

 

 

 

 

 

 

XII.

Announcements and Appointments

 

 

 

A.

The next regular session will be held on Monday, August 9, 2010, at 7:00 p.m. at the Ashland Council Chambers. A Work Session will follow to review the 2009-10 Audit and to Review the Early Retirement Program Actuarial Valuation Report. 

 

 

 

B.

A Board Work Session will be held on Wednesday August 18, 2010, from Noon to 4:00 p.m. to meet with district administrators to develop district goals.  The location is to be determined.

 

 

 

 

There being no further business the meeting adjourned at 9:56 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 

 

 

 



Download File
7-12-10 Regular Minutes.pdf

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