Monday, June 14, 2010

 

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session on Monday, June 14, 2010, beginning at 7:00 PM in the Ashland Council Chambers, 1175 East Main Street, Ashland OR 97520.  Present were:

 

Heidi Parker                )           Vice-Chair

 

Ruth Alexander          )

Carol Davis                 )           Board Members         

Eva Skuratowicz         )

 

Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Budget Committee Members

Jeanne Peterson, Administrative Assistant    

 

 

I.

Call to Order

 

The meeting was called to order by Vice-Chair Parker at 7:03 p.m.

 

 

II.

Roll Check

 

A roll of the Board was taken and all members were present with the exception of Keith Massie.

 

 

III.

Welcome Visitors and Acknowledgments

 

 

A.

Vision and Mission Statement

 

Director Alexander read the vision and mission statements.

 

 

B.

Introduce New Food Service Director


Jill Turner introduced Gema Soto, the District's new Food Service Director.

 

 

IV.

Consent Agenda

It was recommended that the Board approve the consent agenda as presented below.  Director Parker corrected the minutes of May 10, 2010, Section IV, B, to read as follows: The minutes of the regular session of April 12, 2010 were corrected to reflect the votes of Jill Turner and Jill Williams during the Food Services Advisory Committee meeting of March 8, 2010.  Director Davis moved to approve the consent

 

agenda as amended.  Director Alexander seconded and the motion passed unanimously.

 

 

 

A.

Approve minutes of Food Service Advisory Committee Meeting of December 14, 2009, executive session of May 10, 2010, regular session of May 10, Budget Committee Meeting of May 12, Budget Committee Meeting of May 19, Executive Session of May 26, Budget Committee Meeting of May 26, and Executive Session of June 7, 2010.

 

 

B.

Agreement with Insight Schools, Inc.


It was recommended that the agreement with Insight Schools, Inc., be approved as presented.  Insight Schools, Inc. is an online alternative school for students with needs that cannot be met in a regular program.  We anticipate an expense of $4,500 for the year depending on student participation. 

 

 

C.

Personnel     

   

 

I.

Employment Recommendation


Dorothy Swain was recommended as a .83 Math Teacher at Ashland High School.  Ms. Swain filled this as a .17 temporary position this past year. 

Elisa Tacconi was recommended as a .30 Principal at John Muir Elementary beginning next school year. 

 

 

II.

Retirement Request


Jane Claussen submitted a letter of retirement effective September 30, 2010.  She further requested that she be allowed to complete the 2010-11 school year on a 1039 contract.  It was recommended that her retirement be accepted and her 1039 contract be approved as presented.

 

 

V.

Hearing by the governing body on budget document as approved by the budget committee in accordance with ORS 294.430


A hearing was held on the 2010-11 Budget Document approved by the Budget Committee.  There was no public comment.

 

VI.

Hear Public Requests not a part of the agenda

 

There were no public requests.

 

 

VII.

Reports

 

 

A.

Student and Staff Representative Reports

There were no student or staff representative reports.

 

 

B.

Ashland Schools Foundation

Susan Bacon reported on the activities of the Ashland Schools Foundation.  Total fundraising efforts have reached approximately $210,000 in donations and pledges to date. The fundraising goal for the end of the calendar year is $275,000.

 

C.

Superintendent Report

 

Juli Di Chiro reported that we have selected a .30 full-time equivalency John Muir Elementary Principal, Elisa Tacconi.    She has been a full-time teacher in the district and will continue to serve as a .70 teacher.

 

She further reported on security concerns at Ashland High School during the evenings and weekends.  As a result, we have increased security on the campus until improved measures can be initiated.  This will be brought back to the Board at a future meeting when more information is available on the cost for security cameras on the high school campus.

 

Ms. Di Chiro reported on the high school and middle school graduations and a successful school ending.

 

 

 

 

VIII.

Unfinished Business

There was no unfinished business.

 

 

IX.

New Business

 

 

A.

Resolution #2010-18 Regarding 2010-11 Budget


Juli Di Chiro reported on the proposed reductions to the 2010-11 Budget Document as a result of the Governor's across-the-board revenue reductions.  The meant a reduction of $911,000 to the 2010-11 budget which was approved by the budget committee.   Jill Turner gave a PowerPoint presentation detailing the budget reductions. 

It was recommended that the Board adopt Resolution #2010-18 as presented.  Director Skuratowicz moved that the Board adopt Resolution #2010-18 as presented.  Director Davis seconded and the motion passed unanimously by roll call vote.

 

 

B.

Ashland High School Course Guide


Juli Di Chiro reviewed the changes to the Ashland High School Course Guide for the 2010-11 school year and recommended that the Board approve the changes.  Director Skuratowicz expressed concern that the high school is not offering very many computer classes.  Director Parker expressed concern that we are not able to offer as many Advanced Placement Science classes as some other schools.  Eva Skuratowicz moved that the Board approve the changes to the Ashland High School Course Guide as presented.  Director Alexander seconded and the motion passed unanimously. 

 

 

C.

Approve Ashland High School Student Handbook

 

Juli Di Chiro reviewed the changes to the Ashland High School Student Handbook for the 2010-11 school year and recommended that the Board approve the changes.  The minutes of the regular session of April 12, 2010 were corrected to reflect the votes of Jill Turner and Jill Williams during the Food Services Advisory Committee meeting of March 8, 2010.

 

 

 

D.

Youth Activities and Academics Levy

 

It was recommended that the Board adopt the following resolution.  Juli Di Chiro explained that this resolution will allow the Youth Activities and Academics Levy to be placed on the November 2 ballot.  In addition, it will allow a Youth Activities and Academics Campaign Committee to begin working.  Jill Turner gave a PowerPoint presentation explaining the Youth Activities and Academics Levy.

 

Resolution #2010-19

 

A resolution calling for an election on November 2, 2010 in Ashland School District #5, Jackson County, for the purposes of submitting to the voters a renewal of a local option levy for five years to support academic and extra-curricular programs.

BE IT RESOLVED BY THE ASHLAND SCHOOL DISTRICT BOARD OF DIRECTORS AS FOLLOWS:

CAPTION:  ASHLAND SCHOOL DISTRICT #5 FIVE YEAR LOCAL OPTION OPERATING LEVY

QUESTION: Shall the Ashland School District levy a local option tax of $1.29 per thousand of assessed value beginning July 1, 2011?  This measure renews current local option taxes.

SUMMARY:

Inspiring students to be life-long learners, responsible citizens and stewards of the world: this is the core mission of the Ashland School District.  The Youth Activities and Academics  Levy (YAAL) will expire on June 30, 2011. All students attending the Ashland School District have benefitted from YAAL and the District is asking voters to renew this funding.  The YAAL will provide revenue for student athletics, arts, and activities, as well as for enhanced academic programs and classes.  Continued funding from the YAAL is extremely important to the school district, particularly given the current economic downturn.  By renewing the YAAL, the Ashland community will assist the District in continuing to provide a wide variety of diverse academic and extracurricular programs.

The rate is set at the current rate of $1.29 per thousand of assessed value, and, due to state regulations, is likely to go down during the life of the levy. The YAAL will provide vital funding for academic programs and classes, as well as supporting student athletics, activities and the arts.

A rate of $1.29 per thousand of assessed value is estimated to raise $2,950,990 for the 2011-12 academic year, $3,098,786 for the 2012-13 academic year, $3,234,015 for the 2013-14 academic year, $3,217,812 for the 2014-15 academic year, and $3,204,312 for the 2015-16 academic year for a total of $15,705,915 over five years.  The estimated tax cost for this measure is an ESTIMATE ONLY based on the best information available from the county assessor at the time of the estimate.

Therefore, the Board of Directors of the Ashland School District #5, Jackson County, resolves as follows:

1.      A measure election is hereby called for the purposes of submitting to the electors of the District the question of renewing a local option operating levy for five years at the rate of $1.29 per thousand of assessed value.

2.      The measure election hereby called shall be held in the District on the 2nd day of November 2010.  As authorized by the County Clerk of Jackson County, Oregon, and Oregon Secretary of State, the election shall be conducted by mail pursuant to ORS 254.465 and 254.470.

3.      The District authorizes the Superintendent (the “Authorized Representative”) or his/her designee to submit the final ballot title and explanatory statement and to take such further action as is necessary to carry out the intent and purposes herein in compliance with all applicable provisions of law.

4.      The Authorized Representative shall cause to be delivered to the Election Officer on Jackson County, Oregon, a Notice of a Local Option Operating Levy (the “Notice”) in substantially the form of this resolution which shall be filed by September 2, 2010, sixty (60) days prior to the election date.

Director Alexander moved that the Board adopt Resolution #2010-19 supporting the Youth Activities and Academics Levy.  Director Skuratowicz seconded and the motion passed unanimously by roll call vote.  Marylee Otto reported that a YAAL Committee has already been established and has been waiting for Board approval of this resolution so the work can begin. 

 

E.

Certified Employee Agreement


It was recommended that the Board approve the Certified Employee Agreement 2010-13 as presented.   

 

Juli Di Chiro explained that this agreement only includes salary for one year.  In the spring salaries will be renegotiated.  She expressed appreciation for the successful collaborative bargaining process that was utilized.  Ms. Di Chiro pointed out that an executive session was held with the Board to fully review all of the changes to the agreement.

 

Matt McKinnon, Ashland High School teacher, supported Juli Di Chiro’s summary of the process and further expressed appreciation for the relationships that exist between the teachers, Board, and administration, that enable collaborative bargaining.  He thanked the Board and Administration for its support of this process.  He reported that the Ashland Education Association as well as the Southern Oregon Bargaining Council have  approved this proposed agreement.

 

Director Davis moved that the Board approve the Certified Employee Agreement as presented.  Director Skuratowicz seconded and the motion passed unanimously by roll call vote.

 

 

F.

Memorandum of Understanding #2010-01 Between the Oregon School Employees Association Chapter #42 and the Ashland School District Regarding Compensation for the 2010-11 School Year


Memorandum of Understanding #2010-01 Between the Oregon School Employees Association Chapter #42 and the Ashland School District Regarding Compensation for the 2010-11 School Year was recommended for Board approval. 

 

Director  Skuratowicz  moved that the Board approve Memorandum of Understanding #2010-01 Between the Oregon School Employees Association Chapter #42 and the Ashland School District Regarding Compensation for the 2010-11 School Year as presented.  Director Davis seconded and the motion passed unanimously by roll call vote. 

 

 

G.

Memorandum of Understanding #2010-02 Between the Oregon School Employees Association Chapter #42 and the Ashland School District Regarding Working Days for the 2010-11 School Year


Memorandum of Understanding #2010-02 Between the Oregon School Employees Association Chapter #42 and the Ashland School District Regarding Working Days for the 2010-11 School Year was recommended for Board approval. 

 

Director Alexander moved that Board approve the Memorandum of Understanding #2010-02 Between the Oregon School Employees Association Chapter #42 and the Ashland School District Regarding Working Days for the 2010-11 School Year as presented.  Director Davis seconded and the motion passed unanimously.

 

 

H.

Superintendent's Contract 2010-13


The Superintendent's Contract 2010-13 was recommended for Board approval. 

 

Director Davis moved that the Board approve the Superintendent’s Contract as presented.  Director Skuratowicz seconded and the motion passed unanimously. 

 

 

I.

Approve the Superintendent's Evaluation


Vice-Chair Parker summarized the superintendent’s evaluation for the 2009-10 school year.  Juli Di Chiro is an exceptional and respected leader, and received high marks in all areas.   Eva Skuratowicz moved that the Board approve the 2009-10 superintendent’s evaluation as presented.  Director Davis seconded and the motion passed unanimously.

 

 

J.

Resolution #2010-20 Regarding Volunteer Workers Compensation

The following resolution was recommended for Board approval. 

 

RESOLUTION #2010-20

 

 

A RESOLUTION EXTENDING WORKERS’ COMPENSATION COVERAGE TO VOLUNTEERS OF JACKSON COUNTY SCHOOL DISTRICT NO. 5.

 

WHEREAS, the Jackson County School District No. 5 elects the following:

 

Pursuant to ORS 656.031, workers’ compensation coverage will be provided to the classes of volunteer workers as indicated below and listed on the Volunteer Election Form.

 

Board Members – Public Officials on unpaid boards will be covered only for administrative and clerical functions while performing their authorized duties as elected officials.

 

Other Volunteers – Non-public safety volunteers and board members volunteering for duties other than administration and clerical functions will use the Volunteer Election Form to keep track of their hours and have their assumed payroll reported in the correct Class Code for all their types of work using Oregon minimum wage.

 

A roster of active board members and volunteers will be kept monthly for reporting purposes and submitted to SDAO quarterly or more frequently upon request.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Jackson County School District No. 5 to provide workers’ compensation coverage as indicated above.

 

Director Alexander moved that the Board approve Resolution #2010-20 regarding worker’s compensation as presented.  Director Skuratowicz seconded and the motion passed unanimously. 

 

 

X.

Board Report

Director Alexander reported on the high school Grizz-Net technology, and  recommended that the Board hold a work session to learn more about this technology.  Other board members reported on the high school graduation, the senior projects, Jeff Schlecht’s retirement party, high school parent speaker Jim Teece, Drug and Alcohol Committee meetings, the Willow Wind Spring Show, bargaining sessions, and the work of the Budget Committee members.

 

 

XI.

Announcements and Appointments

 

 

A.

The next regular session will be held on Monday, July 12, 2010, at 7:00 p.m. in the Ashland Council Chambers. 

 

 


 

B.

The Board scheduled a work session to be held on August 18, 2010 to meet with the Lead Team and develop Board goals.  The time and location will be determined.

 

 

XII.

Adjourn

 

There being no further business, the meeting adjourned at 9:04 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant

 

 



Download File
6-14-10 Regular Board Minutes.pdf

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