Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session, February 8, 2010, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Keith Massie ) Chair
Ruth Alexander )
Carol Davis )
Heidi Parker ) Board Members
Eva Skuratowicz )
Juli Di Chiro, Superintendent
Jill Turner, Business Manager
Toni Knox, Certified Representative
Amie Jacobson, Student Representative
Jeanne Peterson, Administrative Assistant
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Massie.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors and Acknowledgments
A. Vision and Mission Statement
Board members read the vision and mission statements.
V. Consent Agenda
A. Approve minutes of regular session of January 11, Capital Projects Advisory Committee meeting and Work Session of February 1, 2010.
B . Personnel
I. Employment Recommendation
Dorothy Swain was recommended as a temporary .17 Math Teacher at Ashland High School. This is a new position based on student needs.
II. Request for Leave of Absence
Tia McLean requested a half-time leave of absence for the 2010-11 school year. It was recommended that her request be approved as presented.
The minutes of the Capital Project Advisory Committee meeting of February 1 were corrected to indicate the presence of Scott Peralta. In addition, those minutes were corrected to indicate that Jill Turner suggested that a $500,000 reserve fund be created for unanticipated problems.
Director Davis moved that the consent agenda be approved as amended. Director Alexander seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
There were no public requests.
A. Student and Staff Representative Reports
Amie Jacobson, Student Representative, reported on the new gymnasium and the high school being in the two 2% of schools in the nation, the Winter Formal, the need for additional instructional minutes at the high school, the Academic Scavenger Hunt competition, and club activities.
Toni Knox, Certified Representative, reported on activities at the elementary schools and the high school.
B. Project Management Update
Juli Di Chiro reported that the contractual relationship with Heery International is ending with the completion of the projects. A total of $2.4 million will remain in unallocated funds from the bond projects.
C. District Financial Report
Jill Turner reviewed the financial report as of December.
D. Superintendent Report
Juli Di Chiro reported on the meetings that are being held with the American Band College to try to negotiate facility rentals to allow the program to remain in the community. She also reported on the preview of the Revenue Forecast, the high school redesign project, her attendance at the upcoming American Association of School Administrators Conference, internet safety at the schools, and the successes of the high school theater department.
VIII. Unfinished Business
A. Board Policy Revisions – First Reading
Revised Board Policy JOA, Directory Information, was recommended for first reading as presented.
Board members expressed concerns about the amount of personal information that is released through this policy.
Chair Massie moved and Director Alexander seconded that the Board approve Revised Board Policy JOA which adds the student email address. The motion passed unanimously by roll call vote.
IX. New Business
A. Adopt Educational Service District Resolutions
Scott Perry, Superintendent of the Southern Oregon Educational Service District, explained the role of education service districts and the proposed Local Service Plan for the 2010-11 school year.
Director Alexander moved that the Board adopt the proposed ESD Resolutions for the 2010-11 school year as presented. Director Skuratowicz seconded and the motion passed unanimously.
B. Approve Assurance Report
Juli Di Chiro reported on the district’s compliance with Division 22 of the Oregon Administrative Rules. As part of the routine review of the instructional hours for the schools, it was learned that Ashland High School is 12 hours short for this year. The high school administration is reviewing options to make up those hours this year. Therefore, the district will be in compliance with all of the requirements of Division 22.
Director Parker moved that the Board approve the Assurance Report as presented. Director Alexander seconded and the motion passed unanimously.
C. Board Policy Revision – First Reading
Revised Board Policy CBG/CBH, Evaluation of the Superintendent, was recommended for first reading as presented.
Director Alexander moved that the Board approve the revised Board Policy CBG/CBH for first reading as presented. Director Skuratowicz seconded and the motion passed unanimously.
D. Resolution #2010-15 Regarding Classified Employees Week
The following resolution was recommended for Board approval.
WHEREAS, the education of youth is essential to the future of our community, state, country and world; and
WHEREAS, classified employees are the backbone of our public education system; and
WHEREAS, classified employees work directly with students, educators, parents, volunteers, business partners and community members; and
WHEREAS, classified employees support the smooth operation of offices, the safety and maintenance of buildings and property, and the safe transportation, healthy nutrition and direct instruction of students; and
WHEREAS, our community depends upon and trusts classified employees to serve students; and
WHEREAS, classified employees, with their diverse talents and true dedication, nurture students throughout their school years.
NOW, THEREFORE, BE IT RESOLVED that the (insert name) Board of Directors proclaims March 1-5, 2010, to be CLASSIFIED EMPLOYEE APPRECIATION WEEK; and
BE IT FURTHER RESOLVED that the Ashland Board of Directors strongly encourages all members of our community to join in this observance, recognizing the dedication and hard work of these individuals.
Chair Massie moved that the Board approve Resolution #2010-15 as recommended. Director Alexander seconded and the motion passed unanimously.
X. Board Reports
Board members reported on the Food Services Advisory Committee meeting, appreciation for principals providing information and services to parents and services, the anti-bullying program at Ashland Middle School, the high school Site Council activities, the passage of Ballot Measures 66 and 67, the Willow Wind Barn groundbreaking ceremony, swim team activities, and adoption of Board Members by schools for School Board Member Appreciation Month.
XI. Announcements and Appointments
A. A Food Services Advisory Committee meeting will be held on Monday, February 22, 1010 at 3:30 p.m. in the Bellview Conference Room.
B. An Executive Session in accordance with ORS 192.660 (2)(d) will be held on Monday, February 22, 2010, at 7:00 p.m. in the District Board Room to discuss bargaining. A work session will follow to discuss the Second Language Task Force recommendation.
C. An Executive Session in accordance with ORS 192.660 (2)(a) will be held on Friday, February 26, 2010, at 9:00 a.m. in the District Board Room to review executive, administrative, and certified personnel. A Work Session will follow to discuss the evaluation process for the superintendent and to begin setting Board Goals.
D. The next regular session will be held on Monday, March 8, 2010, at 7:00 p.m. in the Ashland Council Chambers.
E. The Board scheduled a Budget Committee Meeting to be held on March 31, 2010, at 7:00 p.m. in the District Board Room to hear an update on the financial status of the district.
There being no further business, the meeting adjourned at 8:58 p.m.
Respectfully submitted by