Ashland School District No. 5, Jackson County, Oregon - The School Board and Capital Project Advisory Committee met in a work session Monday, February 1, 2010 at 7:00 p.m. in the District Board Room. Present were:
Juli Di Chiro
I. Call to Order
The meeting was called to order at 6:25 p.m. by Juli Di Chiro.
II. Roll Check
All members were present with the exception of Ben Bellinson, Jeff Schlecht, and Jim Teece.
III. Hear Final Project Management Report from Heery
Gary DeCock presented the final project management report from Heery and highlighted what had been completed as well as items that need to be followed up on by district staff. These items for follow up are summarized and attached hereto.
Scott Peralta from Heery also attended and commented on the positive aspect of the entire bond facilities improvement program. All projects that were promised to the voters were accomplished and an unallocated amount of $2.4 million remains. Committee members asked questions about various aspects that require follow up, and suggested that district staff attempt to schedule a walkthrough with DLR Architects to review all projects. The consensus of the committee is that the entire bond and facilities improvement project was well managed due to the teamwork of all involved.
IV. Review Potential Costs of Additions
Gary Sisk and Jill Turner presented a report on the potential costs of needs that have been identified throughout the district. That report is attached hereto. The Phase I of the roofing projects will be completed this summer. Those projects were all identified during the initial bond phase, and had been delayed to ensure that the roof treatment warranties will last until the next bond project.
The remainder of the projects on the list will be managed by district staff and will be expended as needs arise throughout the district. It is anticipated that these funds will be expended over the next three years. Jill Turner suggested that a $500,000 reserve fund be created for unanticipated problems that may arise for roofs or other vital systems so the district will have the opportunity to respond.
Other potential work for next summer includes beginning improvement in the irrigation system. There was discussion around establishing more TID water rights, and the district will pursue this. However, the irrigation systems need r3enovation regardless of the water source, so that work will not be delayed while TID water rights are discussed.
The current estimate for the projects which have been identified is approximately $3.8 million. It is anticipated that not everything on the list will be accomplished over the next three years.
There was general discussion between committee members and district staff regarding the various projects.
This was the final meeting of the committee and all members were thanked for their service to the district and the many hours of volunteer work.
There being no further business, the meeting adjourned at 8:10 p.m.
Respectfully submitted by Jeanne Peterson, Administrative Assistant