Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session September 14, 2009, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Keith Massie ) Chair
Ruth Alexander )
Carol Davis ) Board Members
Heidi Parker )
Eva Skuratowicz )
Juli Di Chiro, Superintendent
Jill Turner, Business Manager
Jeanne Peterson, Administrative Assistant
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Massie.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Massie welcomed visitors.
V. Consent Agenda
A. Approve minutes of Special Session of August 10, Regular Session of August 10, Capital Projects Advisory Committee meeting of August 17, and work session of August 31, 2009.
Jan Christensen submitted her resignation effective August 13, 2009. It was recommended that her resignation be accepted as presented.
II. Employment Recommendations
Andrew Brock was recommended as a .50 Elementary Music Teacher at Walker School replacing Jan Christensen who resigned.
David Mann was recommended as a .67 Band Teacher at Ashland Middle School replacing Jennifer Carstensen who is on leave of absence.
III. Request for Leave of Absence
Lori Fleuter, Primary Teacher at Helman School, requested a leave of absence for the 2009-10 school year. It was recommended that her request for leave of absence be approved as presented.
James Haim, .67 Wilderness Charter School Teacher at Ashland High School, submitted a request for a .50 leave of absence for the 2009-10 school year. He would work .17 FTE for this year. It was recommended that his request for leave of absence be approved as presented.
The minutes of the regular session of August 10, 2009 were corrected to indicate that Directors Parker and Skuratowicz were not in attendance. The Capital Project Advisory minutes of August 17, 2009, were corrected to indicate that Ruth Alexander was not in attendance. In addition, the minutes were corrected to reflect that all projects are on schedule and within budget – the phrase, “and will be completed for the opening of school” was deleted. Director Alexander moved to accept the consent agenda as amended. Director Davis seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
Steve Humann asked the Board to have another review of the policy on community use of district facilities explaining that the Girls Basketball Club will not be able to afford using the facilities any longer at the new rates.
Tom Marr spoke on grounds maintenance and pesticide issues. He clarified a few items that were not mentioned at last month’s meeting – propane, non-chemical herbicides, use of volunteers, use of athletic team players to volunteer to pull weeks a few minutes before practice.
A. Student and Staff Representative Reports
There were no representatives present. Juli Di Chiro announced that Amie Jacobson is the new student representative and is excited about the position.
B. H1N1 Flu Update
Samuel Bogdanove and Belinda Brown gave an update on the H1N1 Flu. All staff members have been trained. The consensus is that the virus is spread through air contamination and touch. In every building, posters have been placed for Cover your Cough and Wash your Hands. All staff members have a reminder card of the steps to prevent transmission. Teachers will be covering this training with all students on steps to take to prevent the flu. Each building has a plan on how to deal with any child who becomes ill. More information is available on the district website.
C. Ashland Schools Foundation
Susan Bacon gave an update on the activities of the Ashland Schools Foundation. She briefly reviewed the fund drive which has raised $252,000 in donations and pledges. An additional $18,000 is needed to reach the goal to fund the support grants. Ms. Bacon reviewed the new partnership with the Ashland Kiwanis Club.
D. Report on Summer Maintenance Work
There was no report on summer maintenance work.
E. School Start Up and Enrollment
Juli Di Chiro reported that the enrollment numbers are higher than projected. An in-depth analysis of enrollment and class size will be presented at the October meeting.
F. Project Management Update
Gary DeCock gave an update on the construction projects. Projects are on schedule and schools opened on time.
G. Superintendent Report
Juli Di Chiro invited the community to attend the Bellview Open House on Wednesday at 6:30 p.m. She reported on the start up of school and explained that higher enrollment has resulted in some higher class sizes. Ms. Di Chiro also reported on the Ashland High School Redesign. Her final update was on the water curtailment and its impact on district landscaping.
VIII. Unfinished Business
There was no unfinished business.
IX. New Business
A. Voluntary Drug Testing Program for Ashland High School Football Team
Karl Kemper and Charlie Hall presented their proposal for a voluntary drug testing program for members of the Ashland High School Football team. Mr. Hall expressed concerns about the drug problem school wide and asked permission to conduct a pilot program for one season to determine if this would be a good thing to do.
Charlie has had some concerns about the drug problem school wide. He got some feedback from the kids that they would support a drug testing program. As a result, a letter was sent home to the parents regarding a pilot program. We just want to pilot the program in one season to determine if this is a good thing to do.
Public comment was received as follows.
Michael Stone supported the pilot program.
Pauline Black expressed concern that the drug testing only identifies one drug. Problems with other drugs and alcohol abuse exist.
Ron Blocher spoke in support of the drug testing. He said it is a matter of preparing kids for what happens in the real world. I think it is a simple matter to me.
Emery Smith explained that it will be difficult to not judge students who choose not to be tested. You need another form of evaluating their performance besides drug testing.
Board members expressed concerns about process, short notice, need for legal advice, studies that have indicated that drug testing does not result in a change of drug use.
Director Alexander moved and Director Davis seconded to table the idea of drug testing of the football team for two months to allow Coach Hall some time to work on this. Juli Di Chiro suggested that this could be included in a review of the Teen Health Survey. The motion passed unanimously by roll call vote.
The Board recessed at 9:35 p.m. and reconvened at 9:40 p.m.
B. Announce Budget Committee Vacancy and Establish Process and Deadline for Filling Vacancy and Discuss Budget Meeting Plans
Chair Massie announced that the district is seeking candidates for a Budget Committee Member to serve from now until June 30, 2012. The Board was asked to establish a process to fill this vacancy and determine a deadline for applications. The administration recommended that the same process and questions as last year be used and that the deadline for applications be October 6, 2009, at 4:00 p.m. Director Skuratowicz moved that the Board use the same process as last year to appoint a new budget committee member. Director Parker seconded and the motion passed unanimously.
C. Appoint Food Service Committee Members
Juli Di Chiro announced that the Board needs to appoint two high school students and one district staff member to serve on the Food Service Committee. Student representatives have not yet been identified. The following staff members were interested in serving on the committee: Karen Green, Kathi Bowen-Jones, Shannon Wolff, Valerie McCoy, Eric Sandrock, Jamie Haden. Ruth Alexander suggested that all staff members attend the first meeting and they can decide who could give the most time to the committee.
Recommendations for staff and district members will be given to the Board at the October regular meeting.
D. OSBA Legislative Policy Committee Elections
Director Parker moved that the Board vote for Loretta Nordquist for the OSBA Legislative Policy Committee as recommended and direct Jeanne Peterson to submit the vote to OSBA online. Director Alexander seconded and the motion passed unanimously.
E. Resolution #2009-10 on Line of Credit
Jill Turner explained that all of the district accounts are being moved to Premier West Bank. The district will experience a financial deficit in September and October until funds are received from the state. She recommended that the Board approve Resolution #2009-10 regarding a Line of Credit from Premier West Bank until funds are received from the state.
RESOLUTION NO. 2009-10
THE BOARD OF DIRECTORS OF ASHLAND SCHOOL DISTRICT NO. 5, JACKSON COUNTY, OREGON HEREBY RESOLVES THAT:
SECTION 1. FINDINGS
The Board of Directors (the "Board") of the Ashland School District No. 5, Jackson County,
Oregon a common school district of the State of Oregon (the "District") adopts this resolution to provide the terms under which a $1,600,000 line of credit will be completed.
SECTION 2. LOAN AUTHORIZED AND DESIGNATION OF AUTHORIZED REPRESENTATIVES
The District hereby authorizes the Business Manager or Superintendent to act on behalf of the District to enter into a line of credit with PremierWest Bank (the “Lender”) not to exceed $1,600,000.00 (One Million Six Hundred Thousand Dollars) for short-term cash flow purposes. The line of credit will be repaid once General Fund Property Taxes and General State Support are received in sufficient amounts to cover the principal and interest and ongoing operating costs.
SECTION 3. TAX STATUS AND PURPOSE OF LOAN
This loan is not tax exempt. Proceeds from the loan will be used for basic operating costs of the District.
SECTION 4. DELEGATION FOR ESTABLISHMENT OF TERMS
The Authorized Representatives are hereby authorized, on behalf of the District from the adoption of this Resolution and without further action of the Board, to:
A. Borrow Money – To borrow, as a cosigner or otherwise, on such terms as may be agreed upon between the District and the Lender, the amount designated in Section 2, above.
B. Execute Notes – To execute and deliver to Lender the promissory note or notes, or other evidence of the District’s credit accommodations, on Lender’s forms, at such rates of interest and on such terms as may be agreed upon, evidencing the sums of money so borrowed or any of the District’s indebtedness to Lender, and also to execute and deliver to Lender one or more renewals, extensions, modifications, refinancing, consolidations or substitutions for one or more of the notes, any portion of the notes, or any other evidence of credit accommodations.
C. Execute Security Documents – To execute and deliver to Lender security agreements and financing statements which Lender may require and which shall evidence the terms and conditions under and pursuant to which such liens and encumbrances, or any of them, are given; and also to execute and deliver to Lender any other written instruments of any kind or nature which Lender may deem necessary or proper in connection with or pertaining to the giving of the liens and encumbrances.
D. Negotiate Items – To draw, endorse and discount with Lender all drafts, trace acceptances, promissory notes, or other evidences of indebtedness payable to or belonging to the District or in which the District may have an interest, and to cause such proceeds to be credited to the District’s account with Lender, or to cause such other disposition of the proceeds derived therefrom as may be deemed advisable.
E. Further Acts – In the case of lines of credit, to designate additional or alternate individuals as being authorized to request advances under such lines, and in all cases, to do and perform such other acts and things, to pay any and all fees and costs, and to execute and deliver such other documents and agreements as the Authorized Representatives may in his or her discretion deem reasonably necessary or proper in order to carry into effect the provisions of the Loan Agreement. The following person or persons are authorized to request advances and authorize payments under the line of credit unless Lender receives from the District, at Lender’s address, written notice of revocation of such authority: Juli Di Chiro, Jill Turner.
Director Parker moved that the Board approve resolution #2009-10 as presented. Director Skuratowicz seconded and the motion passed unanimously.
X. Board Reports
There were no board reports.
XI. Announcements and Appointments
A. A Board/Lead Team Retreat will be held on Monday, October 5, 2009, from 4:00 to 8:30 p.m. The location is yet to be determined.
B. The next regular session will be held on Monday, October 12, 2009, at 7:00 p.m. at the Ashland Council Chambers.
C. The next Capital Projects Advisory Committee meeting will be held on Monday, October 19, 2009, at 7:00 p.m. in the District Board Room.
There being no further business, the meeting adjourned at 9:59 p.m.
Respectfully submitted by