Monday, August 10, 2009

Ashland School District No. 5, Jackson County, Oregon The Board of Directors met in regular session on Monday, August 10, 2009, at 7:00 p.m. at the District Office.  Present were:

 

Keith Massie               )           Board Chair

 

Ruth Alexander          )

Carol Davis                 )

 

Juli Di Chiro, Superintendent

Jill Turner, Business Manager

District Administrators

Jeanne Peterson, Administrative Assistant

Media Representative

 

I.

Call to Order

 

The meeting was called to order at 7:00 p.m.

 

 

 

II.

Pledge of Allegiance

 

 

 

III.

Roll Check

 

All members were present with the exception of Directors Parker and Skuratowicz.

 

 

 

IV.

Welcome Visitors and Acknowledgments

 

 

 

 

A.

Vision and Mission Statement

 

Director Alexander read the vision and mission statement.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

V.

Organization of the Board for the 2009-10 School Year

 

 

 

 

A.

Establish Adjunct Responsibilities of Board Members

 

The Board reviewed the proposed board committee assignments.  The assignments were accepted as follows.

 

Food Services Study Committee Alexander, Skuratowicz

AHS Steering Committee Massie, Parker

Ashland Schools Foundation Davis

Capital Projects Advisory Committee Massie, Parker

Bond Executive Oversight Parker

Certified Contract Maintenance & Bargaining Massie, Parker

Classified Contract Maintenance & Bargaining Alexander, Skuratowicz

Supervisory Bargaining Alexander, Davis

Confidential Employee Bargaining Davis, Skuratowicz

Administrative Bargaining Alexander, Massie

Legislative Oversight Massie, Parker

 

 

 

 

VI.

Consent Agenda

 

It was recommended that the Board approve the consent agenda as presented. 

 

 

 

 

A.

Approve minutes of special session of June 29, work session of July 2, and regular session of July 13, 2009.

 

 

 

 

B.

Personnel

 

There were no personnel issues.

 

  Director Alexander moved to approve the consent agenda as presented.  Director Davis seconded and motion passed unanimously.

 

 

 

VII.

Hear Public Requests not a part of the agenda

 

There were no public requests.

 

 

 

 

 

 

VIII.

Reports

 

 

 

 

A.

Annual Review of District Alternative Programs

 

Ken Kigel reviewed the alternative programs at the high school.  These alternative programs have helped the district to maintain a low drop-out rate.

 

Debbie Pew reviewed the Willow Wind program and responded to questions of the Board. 

 

 The Board accepted the annual reviews as presented.

 

 

 

 

 

B.

Opening of Schools Information Report

 

Juli Di Chiro reviewed the opening of schools information.  She noted that Kindergarten times have changed to a half-time program operation Tuesday through Fridays from 8:15 to 11:40 a.m.  She further noted that students living outside of the school district will pay fees to participate in athletics and activities. 

 

 

 

 

 

C.

Project Management Update

 

Gary DeCock, Project Manager, provided an update on the Bellview School and Ashland High School HVAC projects. Superintendent Di Chiro announced that the next Capital Projects Advisory Committee meeting will be held on August 17.

 

 

 

 

D.

District Financial Report

 

Jill Turner reviewed the June financial report that shows an estimated ending funding balance of $124,478.

 

 

 

 

E.

Board Policy KG-AR

 

Jill Turner reviewed the proposed administrative rule for Community Use of District Facilities as well as the rental fee changes.  Superintendent Di Chiro reported that the management of the facilities will now be handled by the Maintenance Department.  In addition, this administrative rule now standardizes the rentals of facilities.

 

Board members suggested minor changes to the administrative rule. 

 

 

 

 

 

F.

Superintendents Report

 

 

 

 

I.

Personnel Update

 

This items was tabled until the September meeting.

 

 

 

 

 

II.

Adequate Yearly Progress Report

 

Superintendent Di Chiro reviewed the 2008-09 Adequate Yearly Progress Report.  All of the schools in the district made adequate yearly progress.

 

 

 

 

 

III.

 

 

 

 

 

 

 

 

IV.

Intergovernmental Agreement for City Water Service to Willow Wind

 

Superintendent Di Chiro reviewed the intergovernmental agreement that would bring city water to Willow Wind for all purposes except irrigation.  The District will move forward with this agreement.

 

Swine Flu Update Superintendent Di Chiro said that a conference will be held to provide a Swine Flu Update for school districts.  Staff from Southern Oregon Educational Service District will be attending that conference and sharing the information with regional school districts.  It is anticipated that there will be swine flu epidemic in the fall, and there is not yet a vaccine developed.

 

 

 

 

 

IX.

Unfinished  Business

 

There was no unfinished business.

 

 

 

X.

New Business

 

 

 

 

A.

Approve Changes in Student Handbooks

 

Don Valentini reviewed the changes to the Ashland High School Student Handbook. 

 

Debbie Pew noted that the John Muir Student Handbook has the same legal language added to it that was included in the elementary handbooks which were approved earlier by the Board.

 

Director Alexander moved that the Board approve the changes to the Ashland High School and Willow Wind student handbooks as presented.  Director Davis seconded and the motion passed unanimously.  

 

 

 

 

 

B.

Ashland High School Course Guide Changes

 

Jeff Schlecht reviewed the changes to the AHS Course Guide for this year.  It was recommended that the Board approve the changes as presented. 

 

Director Alexander moved that the Board accept the changes to the AHS Course Guide as presented.  Director Davis seconded and the motion passed unanimously.

 

 

 

 

 

C.

Alternative Contracting Method for Willow Wind Barn

 

Superintendent Di Chiro explained that a hearing was held and no objections were heard. 

 

Director Alexander moved that the Board adopt the design/build construction method for the Willow Wind Barn Renovation Project as recommended.  Director Davis seconded and the motion passed unanimously.

 

 

 

 

 

D.

Appoint Food Service Committee

 

The Board considered appointing members to the Food Service Committee.  The Committee will consist of 10 members:  two school board members; one district administrator; community members/parents with expertise in local food production, nutrition and child health, food service operation; two high school students and one district staff member.  Applications have been received from:  Dan Fellman, Tracy Harding, Karen Jeffery, Laura Roll, Roanna Rosewood, Mary Shaw and Jill Williams. 

 

Director Alexander said the charge to the committee is to study food service options.  All of the applicants are very well suited to serve on this committee.  Director Alexander recommended that the Board accept all of the applicants as members of the Food Service Committee.

 

Superintendent Di Chiro noted that this is a task oriented committee that needs to have recommendations for the Board before Christmas.  Scheduling becomes difficult when committees are too large.  All of these meetings will be posted and community members can still attend meetings. 

 

Chairperson Massie suggested appointing four community members and one alternate.

 

Board members agreed to appoint five community members and retain the balance of the membership as previously established.

 

Director  Davis moved that the Board appoint Dan Fellman, Tracy Harding, Laura Roll, Mary Shaw, and Jill Williams to serve on the Food Service Committee.  Director Alexander seconded and the motion passed unanimously by roll call vote.

 

 

 

 

 

E.

Construction Excise Fees

 

Jill Turner presented an overview of the legal process to adopt construction excise fees.  She recommended that the District consider implementing the excise tax on new construction in the county. 

 

Chairperson Massie asked the administration to estimate how much money would have been generated in 2007 and an estimate of the first six months of 2010.

 

Director Alexander moved that the Board direct administration to implement the process as recommended.  Director Davis seconded and the motion passed unanimously.

 

The Board asked that the public hearing be held at the September meeting and the Board make its decision at the October meeting.

 

 

 

 

 

F.

Resolution #2009-09 to Approve Interfund Borrowing  - 5 minutes

 

Jill Turner reviewed the following proposed resolution and recommended Board approval.

 

RESOLUTION #2009-09

WHEREAS, ORS 294.460 allows for an interfund loan from one fund to another, whenever it is authorized b y the official resolution or ordinance of the governing body.  Most of the grants require the district to spend its monies first and then the district is reimbursed for expenses after the fact.  This cash flow need will be up to $500,000 and requires an interfund loan from the general fund. 

THEREFORE BE IT RESOLVED that the general fund is authorized to loan up to $500,000 to the Special revenue (Grant) fund to pay operating expenses in these funds until reimbursed by the State and federal agencies. The loan will be paid back in full by June 30, 2010.

Director Davis moved that the Board adopt Resolution #2009-09 regarding interfund borrowing as presented.  Director Alexander seconded and the motion passed unanimously.

 

 

 

 

 

G.

Approve Sodexho Addendum

 

The Oregon Department of Education has requested that specific changes be made to the Sodexho Agreement.  Jill Turner reviewed the proposed amendment to the 2009-10 Sodexho Agreement and responded to questions. 

 

Director Davis moved that the Board approve the amendment to the 2009-10 Sodexho Agreement as presented.  Director Alexander seconded and the motion passed unanimously.

 

 

 

 

 

XI.

Board Report

 

Board members reported on summer vacation and supportive educational articles in the Oregonian.

 

 

 

XII.

Announcements and Appointments

 

 

 

 

A.

The next Capital Projects Advisory Committee meeting will be held on Monday, August 17, 2009, at 7:00 p.m. in the District Board Room.

 

 

 

 

B.

A work session will be held on August 31, 2009, at 7:00 p.m. in the District Board Room to discuss the new contractual relationship with the Parks and Recreation Department for grounds maintenance and irrigation needs.

 

 

 

 

C.

The District Welcome Back Breakfast will be held on Friday, September 4, 2009, at 8:00 a.m. at the Ashland High School Mountain Avenue Theatre.

 

 

 

 

D.

The next regular session will be held on Monday, September 14, 2009, at 7:00 p.m. at the Ashland Council Chambers.

 

 

 

 

 

 

XIII.

Adjourn

 

There being no further business, the meeting adjourned at 9:40 p.m.

 

 



Download File
8-10-09 Regular Minutes.pdf

(33.7KB)
 

Today's Events - Sunday October 22 2017
Coed Varsity Water Polo
@
South Salem HS Tournament
- TBA
Upcoming Events - Wednesday October 25 2017
Coed Varsity Cross Country
vs.
5A-3 Midwestern League Championship @ Valley of the Rogue State Park
- 2:30 PM
Employee Corner
Ashland Schools Foundation
Be an ASD Volunteer
Ashland School District - 2017 All Rights Reserved   |   Printer friendly version   |   Site by Project A   | 
Bookmark and Share