Ashland School District No.5, Jackson County, Oregon – The Budget Committee met in a regular session on Wednesday, June 3, 2009 at 7:00 p.m. in the Ashland School District Board Room. Present were:
Ruth Alexander )
Heidi Parker )
Amy Patton ) Budget Committee Members
Bill Anderson )
Curt Bacon )
Rick Barth )
Larry Cooper )
Richard Whitley )
Juli Di Chiro, Superintendent
Jill Turner, Business Manager
Traci Adams, District Accountant
Daniel Cazares, Certified Representative
Judy Kimball, Classified Representative
I. Call to Order
The meeting was called to order at 7:01 p.m. by Curt Bacon.
II. Roll Check
A roll of the Committee was taken and all members were present with the exception of Mat Marr and Keith Massie.
III. Approve minutes of May 13, May 20, and May 27, 2009
Larry Cooper requested more detailed minutes in the future. Superintendent Di Chiro suggested that handouts can be attached to the minutes.
Amy Patton asked that the minutes of May 27 include a note about establishing a committee to discuss revenue options. She further asked that the minutes of May 20 be corrected to indicate that we will review all vacant land and examine the revenue potential of all unused district land. Heidi Parker clarified that it should be a discussion of feasibility.
Ruth Alexander moved that the minutes of May 13, 20, and May 27, 2009 be approved as amended and include handouts. Rich Whitley seconded and the motion passed unanimously.
IV. Review Questions and Answers:
Rick Barth asked for responses to questions presented by John Williams. It was discovered that those questions were only sent to the board and not to district staff. Rick Barth will forward the questions to district staff.
Larry Copper asked for clarity on what is the most effective approach to educational assistants versus class size.
Ruth Alexander stated there are no systematic technology plans for students. Superintendent Di Chiro will have the district Technology Plan reviewed at the next regular board meeting.
Curt Bacon asked if 1132-130 includes all of the athletic wages. The response was that ticket takers and greens sheet time is charged elsewhere.
Ruth Alexander would like to discuss the ratio between athletics and academics next year.
Larry Cooper asked for per-capita cost by participant with analysis..
Bill Anderson wanted to know where gate receipts are shown and also want to see the entire cost of athletics and drama – basically YAAL and student body funds combined.
Jill Turner discussed the Debt Service fund and the changes she would like made to the budget: Interfund loan can be paid back, transfer cannot; wants to increase the fund balance in the debt service fund; the estimate next year is too tight – would like to levy an additional $50,000.
Rick Barth asked for updates on employee negotiations. Juli Di Chiro responded that we have tentative agreements that are consistent with the budget, but not yet public.
Rick Barth asked to have the following included in the minutes: (1) Fee equity – pay to play; (2) Plan use – review real property plans; (3) Reserves – plan options; (4) Revenue options; (5) Programs cuts 2010-2011; (6) Budget Format 2010-2011. Rick Barth moved that the budget committee recommend that the Board follow up on the six items listed above. Bill Anderson seconded and the motion passed unanimously.
Ruth Alexander asked for a formation motion for all revenue options with a committee.
Larry Cooper asked about the potential for program cuts in 2010-2011 if revenues continue to decline. He asked for an open process from the public to identify and prioritize cuts. What do we want to keep in the core programs and what can we do without? He wants the priority list in place before the budget process begins. In response to a request from Bill Anderson for clarification, Larry Cooper explained that the proposed budget preserved a little bit of everything. Next year we may need to eliminate programs. He asked for a deliberate process with the community to develop reductions.
Heidi Parker stated that the strategic plan has clear guidelines for the future. We could still have a process for public input.
Larry Cooper felt that the district went through a process with staff only to make huge cuts.
Rick Barth felt the Board and staff are more informed about the activities of the district, and having community prioritize a list may not be the best idea.
V. Public Input
There was no public input.
VI. Approve 2009-10 Budget Document
Rich Whitley moved that the Board adopt the 2009-10 Budget Document. Larry Cooper seconded with a vote of 7 to 1. Rick Barth was the opposing vote with the feeling that more cuts should be made now.
VII. Approve 2009-10 Tax Rates
Rick Barth moved to adopt the tax rates as presented. Bill Anderson seconded and the motion passed unanimously.
There being no further business, the meeting adjourned at 8:08 p.m.