Monday, April 13, 2009

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session Monday, April 13, 2009, beginning at 7:00 p.m. in the Ashland Council Chambers, 1175 East Main Street, Ashland OR 97520.  Present were:

 

Mat Marr                     )           Board Chair

 

Ruth Alexander          )

Keith Massie               )

Heidi parker                )

Amy Patton                 )

 

Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Toni Knox, Certified Representative

Amy Korth, Classified Representative

Jeanne Peterson, Recording Secretary

Media Representative

 

I.          Call to Order

 

            The meeting was called to order at 7:03 p.m.

 

II.        Pledge of Allegiance

 

III.       Roll Check

 

            All board members were present.

 

IV.       Welcome Visitors and Acknowledgements

 

            A.        Vision and Mission Statement

 

                        Toni Knox read the vision and mission statements.

 

V.        Consent Agenda

 

            It was recommended that the Board approve the consent agenda as presented.

 

A.        Approve minutes of Capital Projects Advisory Committee meeting of March 2, Budget Committee Work Session of March 9, regular session of March 9, and executive session of March 17, 2009.

 

 

 

 

 

B.        Resignations

 

Ron Graham, Ashland High School Math Teacher, submitted his resignation effective the end of this school year.  It was recommended that Mr. Graham’s resignation be approved as presented.

 

Rebecca Olien, Title I Specialist at John Muir School, submitted her resignation effective April 8, 2009.  It was recommended that Ms. Olien’s resignation be approved as presented.

 

Director Patton moved that the Board approve the consent agenda as amended.  Director Alexander seconded and the motion passed unanimously.

 

VI.       Hear Public Requests not a part of the agenda

 

            Public input was received regarding the difference in percentages of reductions that are being proposed among the employee groups.

 

VII.     Reports

 

A.        Student and Staff Representative Reports

 

Toni Knox, Certified Representative, spoke on activities at John Muir Elementary, the middle school health program, and the regional championship of the high school Brain Bowl.

 

            Amy Korth, Classified Representative, spoke on the classified staff difficulties with the budget reductions.

 

B.        Ashland Schools Foundation

 

            There was no report.

 

C.        Special Education Report Card 2007-08

 

            Samuel Bogdanove reviewed the 2007-08 Special Education Report Card for the Ashland School District explaining that we compare well with other districts in the state.  We currently serve approximately 350 students with special needs.

 

D.        Project Management Update

 

            Lou Tarnay provided an update on construction projects and responded to questions of the Board.

 

 

 

E.         Report on Bank Services for Request for Proposals

 

            Jill Turner report on the district’s short-term borrowing needs as well as the bank request for proposal process.

 

F.         District Financial Report

 

            Jill Turner reviewed the April financial report as well at the BETC Credits.

 

G.        Progress on Financial Software

 

            Jill Turner provided an update on the purchasing and implementation of the new financial software. 

 

H.        Superintendent Report

 

            Juli Di Chiro reported on Betsy Bishop’s lifetime achievement award from a thespian group, changes in the AHS redesign process, a charter school proposal, and the impact of proposed budget reductions on staff.

 

VIII.    Unfinished Business

 

            A.        Board Policy Revisions – Second Reading

 

            Revised Board Policies GBEB-JHCC, JHCD, JHCDA and IGBHE were presented for second reading.  Director Alexander moved that Board Policies GBEB-JHCC, JHCD, JHCDA and IGBHE be approved for second reading as amended.  Director Parker seconded and the motion passed unanimously.  A copy of the final board policies are attached hereto and become a part of these minutes.

 

            The Board recessed at 8:20 p.m. and reconvened at 8:28 p.m.

 

IX.       New Business

 

            A.        Guanajuato Proclamation

 

Juli Di Chiro introduced visiting guests from Guanajuato:  Pedro Juarez-Aguilar, Claudia Mayela Ibarra-Gallegos; and Margarita Torres-Ferreira.  Board Chair Marr read a Proclamation regarding Ashland’s sister city, Guanajuato.

 

Director Alexander moved that the Board approve the Sister City Proclamation as presented.  Director Massie seconded and the motion passed unanimously.

 

B.        Heery Contract Extension

 

            This item was tabled until the next regular session.

 

C.        Consider Request for Proposal for Food Service Program

 

            Chair Marr explained that the board held a work session two weeks ago on this topic and delayed making a decision until tonight’s meeting.  Juli Di Chiro explained that the Board must decide tonight whether or not it wishes to consider contracting out food services.  District employees have asked the Board to continue with the current arrangement with Sodexho for one more year and spend next year studying how to improve the program.  If the Board decides not to contract out food services, it needs to identify another way to reduce the budget by $150,000.

 

            Public input was received as follows.

 

Cindy Drought, classified union representative, felt that no district food service employees should be included in the process to determine who provides the food program.  There is a break even guarantee in the original Sodexho contract – if that provision still exists, why has there been encroachment on the general fund.  Classified staff members are committed to providing an in-house program that would be viable.

Tracy Harding wanted to make the Board aware of the progress the farm to school program has made.  The Department of Education would be happy to assist us in setting up a viable program.  Maintaining district staff will increase in the farm to school program because they care about students. 

Lisa March, district food service worker, spoke of the breakdown of Sodexho food program expenses.  That has not been provided by Sodexho.  Why are they over budget.  Ms. March encouraged the Board to vote no on the request for proposal for contracting out food services.

Sodexho representatives reported that Sodexho has aligned itself with district objectives and they have not all been cost effective.  The costs to the food service program continue to escalate due to the labor costs of district employees.

 

The Board discussed the input.  Director Alexander believed the district could run its own food service program at a reasonable price and break even.  She recommended that the Board remain with its original plan to study the program for one year and not do a request for proposal to contract out services.

 

Chair Marr recommended that we not use the current food services committee to do this study for next year. 

 

Director Alexander moved that the Board not consider the Request for Proposal for food services.  Director Parker seconded and the motion passed unanimously by roll call vote.

 

It was agreed that the membership and charge of the committee will be determined at the May regular meeting.

 

D.        Approve Bid for AHS HVAC Replacement Project

 

            Jill Turner explained that bids were received for the Ashland High School HVAC Replacement Project.  It was recommended that Vitus Construction be awarded the base bid as well as alternates 3 and 4 for a total of $1,839,700.  The alternates will be funded by contingency in the amount of $79,700.

 

            Director Massie moved that the Board award the bid for the AHS HVAC replacement project to Vitus Construction in the amount of $1,839,700 as recommended.  Director Alexander seconded and the motion passed unanimously.

 

E.         Phase II Reductions and Reduction in Force

 

Juli Di Chiro reviewed the proposed Phase 2 reductions as well as the proposed employee layoffs.  She further reviewed Director Massie’s proposed changes to the Phase 2 reductions which included elimination of seven coaching position; middle school students continue to participate by having larger teams and retain the  no cut policy; reduce some of the middle school sports; eliminate 1 high school football coach and 1 high school track coach; reduce officials.  The proposal totaled $43,622 in reductions.

 

Following discussion, the Board asked that a .17 auto mechanics teacher be retained.

 

Director Patton moved that the Board extend the meeting.  Director Alexander seconded and the motion passed with the following roll call vote:  Alexander – no; Marr – yes; Massie – yes; Parker – yes; Patton – yes.

 

Public input was received as follows.

 

When the Youth Activity Levy was implemented, it eliminated some of the door-to-door requests for donations.  Fewer cuts to club sports would be better in this economy as the door-to-door requests will increase.

 

Director Marr moved that the Board approve Phase 2 reductions with amendments as outlined by the superintendent and including 1 section of auto mechanics being reserved.  Director Massie seconded and the motion passed unanimously by roll call vote.

 

Director Massie moved that the Board approve the proposed employee layoffs with the addition of one period of the auto mechanics.  Director Patton seconded and the motion passed unanimously by roll call vote.

 

A staff member asked about the 2% for administrative reductions.  Director Parker said this would not be discussed tonight, but will be at a future meeting.

 

X.        Board Reports

 

There were no Board reports.

 

XI.       Announcements and Appointments

 

A.        The next Capital Projects Advisory Committee meeting will be held on Monday, May 4, 2009, at 7:00 p.m. in the District Board Room.

B.        The next regular session will be held on Monday, May 11, 2009 at 7:00 p.m. in the Ashland Council Chambers.

C.        A Budget Committee Meeting will be held on Wednesday, May 13, 2009, at 7:00 p.m. in the District Board Room to receive the proposed 2009-10 budget document.

D.        A Budget Committee will be held on Wednesday, May 20, 2009, at 7:00 p.m. in the District Board Room.

E.         A Budget Committee Meeting will be held on Wednesday, May 27, 2009, at 7:00 p.m. in the District Board Room.

F.         A Budget Committee Meeting will be held on Wednesday, June 3, 2009, at 7:00 p.m. in the District Board Room.

 

XII.     Adjourn

 

            There being no further business, the meeting adjourned at 10:15 p.m.

 

            Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 

 

                                                                                                                                               

            Board Chair                                                    Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                            

Ashland School District 5

                                                                                                                    Code:      GBEB-JHCC

                                                                                                               Adopted:      1/90

                                                                                              Revised/Readopted:      4/12/04

                                                                                                       Orig. Code(s):      GBEB-AR,

                                                                                                                                   JHCC-AR

                                                             Communicable Diseases

 

 

The district shall provide reasonable protection for staff and students against the risk of exposure to communicable disease.  The district will follow the Oregon Department of Education and the state and local health authorities’ rules and regulations pertaining to communicable diseases.

 

Protection from communicable disease generally shall be through immunization, exclusion or other measures provided for in Oregon Revised Statutes and rules of the county health department.  Services generally will not be provided to students excluded under this policy unless otherwise required by law.

 

Where the district knows that a staff member or student is infected by any communicable disease for which the individual would not be excluded under this policy, the school involved shall take whatever reasonable steps it considers necessary to organize and operate its programs in a way which both furthers the education of students and protects the health of the staff and students.

 

The district may, for the protection of both the infected student and the exposed student, provide an educational program in an alternative setting.  A student shall continue in the alternative setting, if provided, until such time that:

 

1.       The district determines that the student presents no unreasonable risk of infection to the other students and bears no unreasonable risk of opportunistic infections; or

 

2.       The student is ordered to be returned to the classroom by a court or other authority of competent jurisdiction.

 

The district will include as a part of its emergency procedure plan a description of the actions to be taken by district personnel in the case of pandemic flu outbreak, declared public health emergency or other catastrophe that disrupts district operations.

 

The district shall protect the confidentiality of each individual’s health condition/record to the extent possible consistent with the overall intent of this policy.

 

END OF POLICY

                                                                                                                                                                           

 

Legal Reference(s):

 

             ORS 433.255

             ORS 433.260

             ORS 431.035 (5)2(e)

             HB 2185 (2007)

             OAR 437-002-0360

             OAR 581-022-0705

 

 

 

 

 

 

 

 

 

 

 

Ashland School District 5

                                                                                                                                 Code:   IGBHE

                                                                                                                           Adopted:   NEW

 

 

                                                                                     

Expanded Options Program

 

The Board is committed to providing additional options to students enrolled in grades 11 and 12 to continue or complete their education, to earn concurrent high school and college credits and to gain early entry into post-secondary education if desired.  The district’s Expanded Options Program will comply with all requirements of Oregon law. 

 

Eligible Students

 

Eligible students may apply to take courses at a post-secondary institution through the Expanded Options Program.  A student is eligible for the Expanded Options Program if he/she: (1) is 16 years or older at the time of enrollment in a course under the Expanded Options Program and; (2) is in grade 11 or 12 or has not yet completed the required credits for grade 11 or 12, but the district has allowed the student to participate in the program and; (3) has developed a personal education plan; and (4) has not successfully completed the requirements for a high school diploma.  A student who has graduated from high school may not participate.

 

Student Notification

 

Prior to February 15 of each year, the district shall notify all high school students and the students' parents of the Expanded Options Program for the following school year.  The district will notify a transfer high school student or a returning dropout of the Expanded Options Program if the student enrolls after the district has issued the February 15 notice.  The district will notify a high school student who has officially expressed an intent to participate in the Expanded Options Program, and the student’s parent or guardian, of the student’s eligibility status with 20 business days of the expression of intent.  The notice must include the following:

 

3.       The definitions below:

 

a.       Eligible Students: A student who is enrolled in an Oregon public school and who is:

 

(1)     Sixteen years or older at the time of enrollment in a course under the Expanded Options Program; and

(2)     In grade 11 or 12 or has not yet completed the required credits for grade 11 or 12, but the district has allowed the student to participate in the program; and

(3)     Has developed a personal education plan as described in this policy; and

(4)     Has not successfully completed the requirements for a high school diploma.

 

An eligible student does not include a foreign exchange student enrolled in a school under a cultural exchange program;

b.       Eligible Post-Secondary Institution: A community college, a state institution of higher education listed in ORS 352.002 and the Oregon Health and Science University;

c.       Eligible Post-Secondary Course: Any nonsectarian course or program offered through an eligible post-secondary institution if the course or program may lead to high school completion, a certificate, professional certification, associate degree or baccalaureate degree.  An eligible post-secondary course does not include a duplicate course offered at the student's resident school.  Eligible post-secondary courses include academic and professional technical courses and distance education courses;

 

4.       Purposes of the Expanded Options Program which include the following:

 

a.       To create a seamless education system for students enrolled in grades 11 and 12 to:

 

(1)     Have additional options to continue or complete their education;

(2)     Earn concurrent high school and college credits; and

(3)     Gain early entry into post-secondary education.

 

b.       To promote and support existing accelerated college credit programs and to support the development of new programs that are unique to a community's secondary and post-secondary relationships and resources;

c.       To allow eligible students who participate in the Expanded Options Program to enroll full-time or part-time in an eligible post-secondary institution; and

d.       To provide public funding to the eligible post-secondary institutions for educational services to eligible students to offset the cost of tuition, fees, textbooks, equipment and materials for students who participate in the Expanded Options Program;

 

5.       Financial arrangements for tuition, textbooks, equipment and materials;

 

6.       Available transportation services;

 

7.       The effect of enrolling in the Expanded Options Program on the student's ability to complete high school graduation requirements;

 

8.       The consequences of failing or not completing a post-secondary course;

 

9.       Notification that participation in the Expanded Options Program is contingent on acceptance by an eligible post-secondary institution;

 

8.       District time lines affecting student eligibility and duplicate course determinations;

 

 

9        The following information about eligibility for the Expanded Options Program:

   

a.       Eligible students may not enroll in eligible post-secondary courses for more than the equivalent of two academic years, and eligible students who first enroll in grade 12 may not enroll in eligible post-secondary courses for more than the equivalent of one academic year;

b.       A student who completed the requirements for a high school diploma may not participate in the Expanded Options Program; 

 

10.     Notice(s) of any other program(s), agreements(s) or plan(s) in effect that provides access for public high school students to post-secondary courses;

 

11.     The district's responsibility for providing any required special education and related services to the student;

 

12.     The number of quarter credit hours that may be awarded each school year to eligible students by the resident high school;

 

13.     The Board's process for selecting eligible students to participate in the Expanded Options Program if the district has not chosen to exceed the credit hour cap and has more eligible students who wish to participate than are allowed by the cap;

 

14.     Information about program participation priority for at-risk students;

 

15.     Exclusion of duplicate courses as determined by the district;

 

16.     The process for a student to appeal the district's duplicate course determination to the Superintendent of Public Instruction or the Superintendent's designee;

 

17.     Exclusion of post-secondary courses in which a student is enrolled if the student is also enrolled full time in the resident secondary school; and

 

18.     Exclusion of foreign exchange students enrolled in a school under a cultural exchange program.

 

It is a priority for the district to provide information about the Expanded Options Program to high school students who have dropped out of school.  The district shall establish a process to identify and provide those students with information about the program.  The district shall send information about the program to the last-known address of the family of the student.

 

Enrollment Process

 

Prior to May 15 of each year, a student who is interested in participating in the Expanded Options Program shall notify the district of his/her intent to enroll in post-secondary courses during the following school year.  A high school transfer student or returning dropout has 20 business days from the date of enrollment to indicate interest.

 

The district shall review with the student and the student's parent the student's current status toward meeting all state and district graduation requirements and the applicability of the proposed post-secondary course to the remaining graduation requirements.

 

A student who intends to participate in the Expanded Options Program shall develop an educational learning plan in cooperation with an advisory support team.  An advisory support team may include the student, the student's parent and a teacher or a counselor. The educational learning plan may include:

 

1.       The student's short-term and long-term learning goals and proposed activities; and

 

2.       The relationship of the post-secondary courses proposed under the Expanded Options Program and the student's learning goals.

 

A student who enrolls in the Expanded Options Program may not enroll in post-secondary courses for more than the equivalent of two academic years.  A student who first enrolls in the Expanded Options Program in grade 12 may not enroll in post-secondary courses for more than the equivalent of one academic year.  If a student first enrolls in a post-secondary course in the middle of the school year, the time of participation shall be reduced proportionately.  If a student is enrolled in a year-round program and begins each grade in the summer session, summer sessions are not counted against the time of participation.

 

Duplicate Courses

 

The district will establish a process to determine duplicate course designations.  The district will notify an eligible student and the student’s parent or guardian of any course the student wishes to take that the district determines is a duplicate course, within 20 business days after the student has submitted a list of intended courses.

 

A student may appeal a duplicate course determination to the Board based on evidence of the scope of this course.  The scope of the course refers to the depth and breadth of course content as evidenced through a planned course statement, including content outlines, applicable state content standards, course goals and student outcomes.  The Board’s designee will issue a decision on the appeal within 30 business days of receipt of the appeal.  If the appeal is denied by the Board, the student may appeal the district’s determination to the Superintendent of Public Instruction.

 

Expanded Options Program Annual Credit Hour Cap

 

The number of quarter credit hours that may be awarded by a high school under the Expanded Options Program is limited to an amount equal to the number of students in grades 9 through 12 enrolled in the high school multiplied by a factor of 0.33.  For example, the cap for a high school with 450 students in grades 9 through 12 would be 148.5 (450 X 0.33 = 148.5).   

 

At the district's discretion, the district may choose to exceed both the individual high school level cap and the aggregate district level cap.  If the district chooses not to exceed the cap it will establish a process for selecting eligible students for participation in the program.  The process will give priority for participation to students who are "at risk."  An "at-risk student" means (1) a student who qualifies for a free or reduced price lunch program; or(2)a high school dropout; or (3) an at-risk student as defined by rules adopted by the State Board of Education if it has adopted rules to define an at-risk student.  An “at-risk” student includes a student who meets state or federal thresholds for poverty as indicated by eligibility for services under any of the following provisions of the No Child Left Behind Act: (1) Title I - Improving Academic Achievement of the Disadvantaged, Part A - Improving Basic Programs Operated by Local Educational Agencies; (2) Title I, Part C - Education of Migratory Children; (3) Title I, Part D - Prevention and Intervention Programs for Children and Youth Who are Neglected, Delinquent, or At-Risk; (4) Title III - Language Instruction for Limited English Proficient and Immigrant Students; and (5) and Title X - Repeals, Redesignations, and Amendments to Other Statutes, Part C - Education of Homeless Children and Youth Program (amending subtitle B of title VII of the McKinney-Vento Homeless Educational Assistance Act).

 

Post-Secondary Institution Credit

 

Prior to beginning a post-secondary course, the district shall notify the student of the number and type of credits that the student will be granted upon successful completion of the course.  If there is a dispute between the district and student regarding the number or type of credits that the district will or has granted to a student for a particular course, the student may appeal the district's decision using an appeals process adopted by the Board.

 

Credits granted to a student shall be counted toward high school graduation requirements and subject area requirements of the state and the district. Evidence of successful completion of each course and credits granted shall be included in the student's education record. A student shall provide the district with a copy of the student's grade in each course taken for credit under the Expanded Options Program. The student's education record shall indicate that the credits were earned at a post-secondary institution.

 

Financial Agreement

 

The district shall negotiate in good faith a financial agreement with the eligible post-secondary institution for the payment of actual instructional costs associated with the student’s enrollment, including tuition and fees and the costs of textbooks, equipment and materials.

 

A district may request a waiver from the Superintendent of Public Instruction if:

 

1.       Compliance would adversely impact the finances of the school district; or

 

2.       The district offers dual credit technical preparation programs (i.e. two-plus-two programs, advanced placement or International Baccalaureate programs).

 

Student Reimbursement

 

Students are not eligible for any state student financial aid, but students may apply to the district for reimbursement for any textbooks, fees, equipment or materials purchased by the student that are required for a post-secondary course.  All textbooks, fees, equipment and materials provided to a student and paid for by the district are the property of the district.

 

Transportation Services

 

The district may provide transportation services to eligible students who attend post-secondary institutions within the education service district boundaries of which the district is a component district.

 

Special Education Services

 

The district of a student participating in the Expanded Options Program shall be responsible for providing any required special education and related services to the student.  “Related services” includes transportation and such developmental, corrective and other supportive services as are required to assist a student with a disability to benefit from special education and is consistent with Oregon administrative rules on special education.  “Special education” means specifically designed instruction consistent with Oregon administrative rules to meet the unique needs of a student with a disability by adapting, as appropriate, the content, methodology, or delivery of instruction to address the unique needs of the student that result from the student’s disability and to ensure access of the student to the general curriculum.  If a post-secondary institution intends to provide special education and related services to an Expanded Options Program participant, the institution shall enter into a written contract with the district of the student.  The contract shall include the following at a minimum:

 

1.       Allowance for the student to remain in the program during the pendency of any special education due process hearing unless the parents and district agree otherwise;

2.       Immediate notification to the district if the institution suspects that a student participating in the program may have a disability and requires special education or related services;

 

3.       Immediate notification to the district if the student engaged in conduct that may lead to suspension or expulsion; and

 

4.       Immediate notification to the district of any complaint made by the parents of the student regarding the student's participation in the program at the institution.

 

District Alternative Programs

 

The Expanded Options Program does not affect any program, agreement or plan that existed on January 1, 2006 between the district and a post-secondary institution, which has been continued or renewed.

 

Any new program, agreement or plan that is developed after January 1, 2006 may be initiated at the discretion of the district and the post-secondary institution.

 

END OF POLICY

                                                                                                                                                                           

 

Legal Reference(s):

 

 

ORS 329.035

ORS 329.485

ORS 332.072

ORS 336.615 - 336.665

ORS Chapter 340

OAR 581-022-1360 to -1370

SB 23 (2007)

 

 


 

Ashland School District 5

                                                                                                                                 Code:   JHCC/GBEB

                                                                                                                           Adopted:   8/10/87

                                                                                                                             Revised:   11/10/03

                                                                                                                    Orig. Code(s):   JHCC

                                                                  Communicable Diseases

 

 

The district shall provide reasonable protection for students against the risk of exposure to communicable disease.  The district will follow the Oregon Department of Education and the state and local health authorities’ rules and regulations pertaining to communicable diseases.

 

Protection from communicable disease generally shall be through immunization, exclusion or other measures provided for in Oregon Revised Statutes and rules of the county health department.  Services generally will not be provided to students excluded under this policy unless otherwise required by law.

 

Where the district knows that a student is infected by any communicable disease for which the student would not be excluded under this policy, the school involved shall take whatever reasonable steps it considers necessary to organize and operate its programs in a way which both furthers the education and protects the health of the students.

 

The district may, for the protection of both the infected student and the exposed student, provide an educational program in an alternative setting.  A student shall continue in the alternative setting, if provided, until such time that:

 

10.     The district determines that the student presents no unreasonable risk of infection to the other students and bears no unreasonable risk of opportunistic infections; or

 

11.     The student is ordered to be returned to the classroom by a court or other authority of competent jurisdiction.

 

The district will include as a part of its emergency procedure plan a description of the actions to be taken by district personnel in the case of pandemic flu outbreak, declared public health emergency or other catastrophe that disrupts district operations.

 

The district shall protect the confidentiality of each student’s health condition/record to the extent possible consistent with the overall intent of this policy.

 

END OF POLICY

                                                                                                                                                                           

 

Legal Reference(s):

 

         

ORS 433.255                                                      

          ORS 433.260                                                       OAR 437-002-0360

          ORS 431.035 (5)2(e)                                            OAR 581-022-0705

          HB 2185 (2007)

 

 


 

Ashland School District 5

                                                                                                                                          Code: JHCC/GBEB

                                                                                                                           Adopted:   8/10/87

                                                                                                                             Revised:   11/10/03

                                                                                                                    Orig. Code(s):   JHCC

                                                                  Communicable Diseases

 

The district shall provide reasonable protection for students against the risk of exposure to communicable disease.  The district will follow the Oregon Department of Education and the state and local health authorities’ rules and regulations pertaining to communicable diseases.

 

Protection from communicable disease generally shall be through immunization, exclusion or other measures provided for in Oregon Revised Statutes and rules of the county health department.  Services generally will not be provided to students excluded under this policy unless otherwise required by law.

 

Where the district knows that a student is infected by any communicable disease for which the student would not be excluded under this policy, the school involved shall take whatever reasonable steps it considers necessary to organize and operate its programs in a way which both furthers the education and protects the health of the students.

 

The district may, for the protection of both the infected student and the exposed student, provide an educational program in an alternative setting.  A student shall continue in the alternative setting, if provided, until such time that:

 

12.     The district determines that the student presents no unreasonable risk of infection to the other students and bears no unreasonable risk of opportunistic infections; or

 

13.     The student is ordered to be returned to the classroom by a court or other authority of competent jurisdiction.

 

The district will include as a part of its emergency procedure plan a description of the actions to be taken by district personnel in the case of pandemic flu outbreak, declared public health emergency or other catastrophe that disrupts district operations.

 

The district shall protect the confidentiality of each student’s health condition/record to the extent possible consistent with the overall intent of this policy.

 

END OF POLICY

                                                                                                                                                                           

 

Legal Reference(s):

 

         

ORS 433.255                                                      

          ORS 433.260                                                       OAR 437-002-0360

          ORS 431.035 (5)2(e)                                           OAR 581-022-0705

          HB 2185 (2007)

Ashland School District 5

                                                                                                                                                                            Code:   JHCD

                                                                                                                           Adopted:   7/6/98

                                                                                                                             Revised:   11/10/03

                                                                                                                    Orig. Code(s):   JHCD

 

                                         Administering Noninjectable Medicines to Students**

 

 

The district recognizes that administering of medication to students and self-medication may be necessary when the failure to take such medication would jeopardize the health of the student or the student would not be able to attend school if medication were not made available during school hours.  Consequently, students may be permitted to take noninjectable prescription or nonprescription medication at school on a temporary or regular basis.

 

When directed by a physician or other licensed health care professional, students grades K-8 will be allowed to self administer medication.  A medical protocol regarding each student who self administers medication will be developed, signed by a physician or other licensed health care professional and kept on file.  Permission for self administered medication may be revoked at any time if the student violates policy or medical protocol.

 

Students in grades 9-12 may self-administer medications that are brought to school appropriately labeled.  The label must include the name of the student, name of the medication, dosage amount, frequency of administration, and any special instructions.  A prescription label would be considered to meet this requirement if it contains the information listed above.  A student may carry a maximum of a one day supply of a prescription medication or small amount of non-prescription medication for personal use only.  Permission for self-administered medication may be revoked at any time.

 

Medical marijuana is not allowed on school campuses at any time.  Possessing or using medical marijuana on a school campus will be treated as a violation of the district drug and alcohol policy.

 

All requests for the district to administer medication to a student shall be made by the parents in writing.  Requests shall include the written instructions of the physician for the administration of a prescription medication to a student or the written instructions of the parent for the administration of a nonprescription medication to a student.  A prescription label will be deemed sufficient to meet the requirements for physician or other licensed health care professional’s written instructions.

 

The district shall designate school staff authorized to administer medication to students.  Training shall be provided as required by law.

 

The district reserves the right to reject a request to administer prescription or nonprescription medication when such medication is not necessary for the student to remain in school.

 

This policy and administrative regulation shall not prohibit, in any way, the administration of recognized first aid to students by district employees in accordance with established state law, Board policy and procedures.

 

The superintendent shall develop administrative regulations as needed to meet the requirements of law, Oregon Administrative Rules and for the implementation of this policy.  Regulations will include provisions for student self-medication.

 

END OF POLICY

                                                                                                                                                                           

 

Legal Reference(s):

 

 

          ORS 109.640                          ORS 339.870                                    OAR 581-021-0037

          ORS 339.867                          ORS 433.800 - 433.830                    OAR 581-022-0705

          ORS 339.869                          ORS 475.005 - 475.285

 

 


 

Ashland School District 5

                                                                                                                                                                            Code:   JHCDA

                                                                                                                           Adopted:   NEW

                                                                                                                                          

 

                                            Administering Injectable Medicines to Students**

 

In order to ensure the health and well-being of district students, it may be necessary for a trained staff member to provide and administer injectable medicines, as allowed by Oregon Law (OAR 851-047-0030), when a licensed health care professional is not immediately available.

 

When directed by a physician or other licensed health care professional, students in grades K-12 will be allowed to self administer medication.  A medical protocol regarding each student who self administers injectable medication will be developed, signed by a physician or other licensed health care provider and kept on file.  Permission for self administered medication may be revoked.

 

All requests for the district to administer injectable medication to a student shall be made by the parent in writing.  Requests shall be accompanied by the physician’s order for administering epinephrine, glucagon, or other medication as allowed by law.   A prescription label will be deemed sufficient to meet the requirements for a physician’s order for epinephrine, glucagon or other medication.

 

The district may designate staff authorized to administer epinephrine and glucagon or other medication as allowed under Oregon law.  Training by a qualified health care provider shall be provided as required by law in accordance with approved protocols as established by Oregon Department of Human Services, Health Services.  Staff designated to receive training shall also receive bloodborne pathogens training.  A current first aid and CPR card will be strongly encouraged. 

 

Injectable medication will be properly handled, stored, monitored, and disposed of in accordance with established district regulations and policies and procedures created by nurses or other health care professionals.

 

The superintendent will ensure student health management plans will be developed as required by training protocols.  They will be maintained on file and pertinent health information is provided to district staff as appropriate.  Such plans will include provisions for responding to emergency situations including those occurring during curricular and extracurricular activities held after regular school hours and on or off district property.

 

 

END OF POLICY

                                                                                                                                                                           

 

Legal Reference(s):

 

 

          ORS 109.640                                    OAR 851-047 - 0030

          ORS 433.800 – 433.830                   OAR 851-047 - 0040             

          ORS 339.870                                    SB 1040 (2007)

 

 



Download File
4-13-09 Regular Session Minutes.pdf

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