Monday, February 09, 2009

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session February 9, 2009, beginning at 7:00 pm in the Ashland Council Chambers, 1175 East Main Street, Ashland, Oregon 97520.  Those present:   

 

Mat Marr                     )           Chairs

 

Ruth Alexander          )

Keith Massie               )           Directors

Heidi Parker                )

Amy Patton                 )

 

Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Toni Knox, Certified Representative

Amy Korth, Classified Representative

Aimie Jacobson, Student Representative

District Administrators

Community Members

Jeanne Peterson, Administrative Assistant

 

 

I.

Call to Order

 

Meeting was called to order at 7:02 p.m.

 

 

 

II.

Pledge of Allegiance

 

 

 

III.

Roll Check

 

All board members were present.

 

 

 

IV.

Welcome Visitors and Acknowledgments

 

 

 

 

A.

Vision and Mission Statement

 

Board members read the vision and mission statements.

 

Drama students performed selected state competition events.

 

 

 

V.

Consent Agenda

 

It was recommended that the Board approve the consent agenda as presented.  The minutes of January 26 were pulled to be revised and approved at the next meeting. The minutes of January 12 were corrected under School Report Cards.  Director Parker moved that the consent agenda be approved as amended.  Director Patton seconded and the motion passed unanimously.

 

 

 

 

A.

Approve minutes of regular session of January 12,  executive and special sessions of January 19,  and work session of January 26, 2009. 

 

 

 

 

B.

Personnel

 

 

 

 

I.

Resignation

 

Andy Bayliss, Willow Wind Teacher on leave of absence, submitted his resignation effective immediately.

 

Nancy Sirski, primary teacher at Walker Elementary, submitted her letter of resignation effective the end of this school year. 

 

It was recommended that the resignations be approve as presented.

 

 

 

II.

Retirement Requests

 

Susan Baird, Ashland Middle School Instructional Coach, submitted a letter of intent to retire the end of this school year.

 

Linda Colloran, Ashland High School Social Studies/Business Teacher, submitted a letter of intent to retire the end of this year.

 

Brent Freeman, Ashland Middle School Math Teacher on special assignment, submitted a letter of intent to retire effective July 1, 2009.

 

Louis Leger, Elementary Music Specialist at Walker, submitted a letter of intent to retire effective June 30, 2009.

 

Therese Van Reenen, Ashland Middle Sixth Grade Teacher, submitted a letter of intent to retire effective July 1, 2009.

 

Kathy Yeoman, Ashland Middle School Spanish Teacher, submitted a letter of intent to retire at the end of this school year.

 

It was recommended that the retirements be granted as presented.

 

 

 

 

III.

Approve Resolution #2009-01 to Extend Certified and Administrative Employment Contracts, Offer Certified and Administrative Probationary Contracts, and Nonrenew Probationary and Temporary Certified Contracts

 

It was recommended that the Board approve Resolution #2009-01 to extend Certified and Administrative Employment Contracts, offer Certified and Administrative probationary contracts, and nonrenew probationary temporary Certified Contracts.  A copy of that resolution is attached hereto and becomes a part of these minutes.

 

 

 

VI.

Hear Public Requests not a part of the agenda

 

There were no public requests.

 

 

 

VII.

Reports

 

 

 

 

A.

Student and Staff Representative Reports

 

Aimie Jacobson, Student Representative, reported on student concerns about layoffs, concern about graduation due to lack of school days, a Pancake Breakfast for the Food Bank, ATP – Ashland Town Pride, late-start Fridays, Stringing Telegrams, Leadership Class activities, athletic events, and the Virtual Enterprise Class.

 

Amy Korth reported that the classified staff is feeling apprehensive about the future, but trust there will be good solutions. 

 

Toni Knox reported on concerns of layoffs and reviewed  activities occurring at all of the schools. 

 

 

 

 

B.

Schedule Work Session for Potential School Board Member Candidates

 

Board members Ruth Alexander, Amy Patton and Mat Marr announced that they would not be running for re-election as school board members.  Mat Marr explained that he would file as a candidate only if there were no other candidates.

 

Chair Marr reported that the first day for candidates to file is February 9 and the last day to file is March 19, 2009 at 5:00 p.m.

 

The Board scheduled a work session to be held on February 17, 2009, at 7:00 p.m. in the District Board Room for potential School Board Member Candidates to receive information and ask questions about being a Board Member.

 

 

 

 

 

C.

AHS Redesign Update

 

Juli Di Chiro reported that the Redesign Update involves curriculum and instructional redesign at the high school.  A community meeting was held on January 26 at which time feedback was received from community members.     

 

 

 

 

 

 

D.

Project Management Update

 

Gary DeCock, Project Manager, provided an update on the construction projects.

 

The Board took a break at 7:54 pm and reconvened at 8:00 pm.

 

 

 

 

E.

District Financial Report

 

Jill Turner reviewed the December and January financial reports and responded to questions.

 

 

 

 

F.

Budget Update

 

Juli Di Chiro provided an update on this year’s budget.  The revenue situation in the state continues to worsen.  On February 20 the legislature will receive a revenue forecast. We know it will be lower but we don’t know how much.  The legislature has options as follows.  They can do nothing and the Governor can do across-the-board reductions of all of the state agencies.  The legislature is not likely to exercise that option.  The second option is the legislature could determine where cuts should occur.  The Third option is to use the educational stability fund. 

 

Ms. Di Chiro then reported on next year.  The Governor’s proposed budget means we are looking at a $3.5 million reduction next year.  If it is less than that, we will have further cuts.  We are working on layoff scenarios and staff reduction strategies.   We will have a board and budget meeting on February 23 to inform the public and respond to questions.  The district will hold an all staff meeting on February 26 to explain all of the impacts to the staff.  The Board will be approving layoffs on March 9.   

 

 

 

 

 

G.

Superintendent Report

 

No special report was given.

 

 

 

VIII.

Unfinished  Business

 

There was no unfinished business at this time.

 

 

 

 

IX.

New Business

 

 

 

 

A.

Adopt Educational Service District Resolutions

 

Steve Boyarsky, Superintendent of the Educational Service District, reviewed the proposed Resolution Programs and Services for the 2009-10 school year.  It was recommended that the resolutions be adopted as presented. 

 

Director Parker moved that the Board adopt the proposed ESD Resolutions for the 2009-10 school year as presented.  Director Massie seconded and the motion passed unanimously.

 

 

 

 

 

B.

Board Policy Revisions - First Reading

 

Revised Board Policies GBEB-JHCC, JHCD, JHCDA and IGBHE were presented for first reading.  Samuel Bogdanove and Belinda Brown reviewed policy revisions GBEB-JHCC, JHCD and JHCDA.  Ken Kigel reviewed what Ashland High School has done with regards to policy IGBHE. The Board amended policy revision IGBHE on expanded options.

 

Chair Marr moved that the Board approve Board Policy Revisions GBEB-JHCC, JHCD, JHCDA, and IGBHE as amended.  Director Alexander seconded and the motion passed with the following roll-call vote:  Alexander – yes; Massie – abstain, Parker – yes; Patton – yes; Marr – yes.

 

 

 

 

 

 

C.

Approve 2009-10 School Calendar

 

Juli Di Chiro presented one calendar for the 2009-10 school year for all schools.  She noted a reduction of two teacher days.  It was suggested that the snow days be added to the end of the school year. 

 

Director Massie moved that the Board approve the 2009-10 school calendar as presented with the addition of two snow make up days in June.  Director Alexander seconded and the motion passed unanimously.

 

 

 

 

 

 

D.

Approve Assurance Report

 

Each year the Oregon Department of Education selects a study of specific Oregon Administrative Rules to see that school districts are in compliance.  Juli Di Chiro reported on our district's compliance status with the administrative rule. 

 

 

 

 

Juli Di Chiro reported that we were in compliance with all standards except for the instructional hours for this school year.  We did not have sufficient minutes at Ashland High School due to the Friday late starts.  These minutes will be corrected next year.

 

Director Alexander moved that the Board approve the 2008-09 Assurance Report as presented.  Director Parker seconded and the motion passed unanimously.

 

 

 

E.

Approve Memorandum of Understanding #2009-1 Between Southern Oregon Bargaining Council and Ashland School District No. 5 Regarding Reduction of Days and Memorandum of Understanding #2009-2 Between Southern Oregon Bargaining Council and Ashland School District No. 5 Regarding Retirement Incentives.

 

 

 

 

 

 

Juli Di Chiro reported that Memorandums of Understanding for a reduction of 5 days and early retirement incentives were approved by the Ashland Education Association, but were not approved by the Southern Oregon Bargaining Council.  District teachers are not happy about this outcome.  Ms. Di Chiro reported that she needs to talk with Ashland Education Association leadership to discuss next steps.

 

The Board directed Juli Di Chiro to obtain legal counsel on the Memorandums of Understanding and approve the Memorandums of Understanding amending them to replace Southern Oregon Bargaining Council with Ashland Education Association.

 

Director Massie moved that the Board approve Memorandum of Understandings #2009-1 between the Ashland Education Association and the Ashland School District and Memorandum of Understanding #2009-2 between the Ashland Education Association and the Ashland School District as amended.  Director Parker seconded and the motion passed unanimously by roll call vote.

 

 

 

 

 

 

 

F.

Approve Memorandum of Understanding #2009-1 Between Oregon School Employees Association Chapter #42 and Ashland School District No. 5 Regarding Reduction of Days

 

Director Massie moved that the Board approve Memorandum of Understanding #2009-1 Between Oregon School Employees Association Chapter #42 and Ashland School District No. 5 regarding reduction of days as presented.  Director Alexander seconded and the motion passed unanimously by roll call vote.

 

 

 

 

 

G.

Approve Revised 2008-09 School Calendar

 

Director Parker moved that the Board approve the revised 2008-09 school calendars as presented.  Director Massie seconded and the motion passed unanimously.

 

 

 

 

 

H.

Approve Contract Extension for Superintendent

 

The Board considered a one-year contract extension for Juli Di Chiro, Superintendent. 

 

 

 

 

Chair Marr stated that he feels the superintendent is underpaid for her work; her salary is not in line with other superintendents in the area.  He strongly recommended that the next Board review her compensation for next year.

 

Director Massie moved that the Board approve the one-year contract extension for Juli Di Chiro as presented.  Ruth Alexander seconded and the motion passed unanimously.

 

 

 

X.

Board Report

 

Chair Marr read a letter to the community and asked for Board support for sending the letter.  The Board agreed that this letter should be sent to the community. 

 

Director Alexander read her letter to the Housing Authority. The Board made minor amendments to the letter.  Director Patton moved that the Board approve the letter Director Alexander reviewed and asked her to present it to the Planning Commission.  Director Massie seconded and the motion passed unanimously.

 

 Board members reported on the food service program.

 

 

 

XI.

Announcements and Appointments

 

A Board Work Session will be held on February 17, 2009, at 7:00 p.m. in the District Board Room for potential School Board Member Candidates to receive information and ask questions about being a Board Member.

 

A Board Work Session will be held on Monday, February 23, 2009, at 7:00 p.m. in the Helman Library to discuss 2009-10 budget proposals.

 

The next Capital Projects Advisory Committee meeting will be held on Monday, March 2, 2009, at 7:00 p.m. in the District Board Room. 

 

The next regular session will be held on Monday, March 9, 2009 at 7:00 p.m. in the Ashland Council Chambers.

 

 

 

XII.

Adjourn

 

 

 

               There being no further business, the meeting adjourned at 9:59 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.



Download File
2-9-09 Regular Board Minutes.pdf

(50.7KB)
 

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