Monday, September 08, 2003

Regular Session Minutes

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on September 8, 2003, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

Amy Amrhein  ) Chair
  
Chuck Keil  )
Terry Littleton  )
Heidi Parker  ) Board Members 
Ellie Thivierge ) 
   
Juli Di Chiro, Superintendent
Therese Van Reenen, Certified Representative
Ron Dulaney, Classified Representative
Matt Bolstad, Student Representative
Jeanne Peterson, Executive Secretary
Media Representatives

I. Call to Order

 The meeting was called to order at 7:30 p.m. by Chair Amrhein. 

II. Pledge of Allegiance

III. Roll Check

 A roll of the board was taken and all members were present.

IV. Welcome Visitors

 Chair Amrhein welcomed visitors.

V. Consent Agenda

1. Approve minutes of regular session of August 11 and work session of August 25, 2003.

 The minutes of the regular session of August 11 and work session of August 25, 2003, were recommended for approval.

2. Personnel

a. Employment Recommendations

 Adrienne Adams was recommended as a .20 Primary Teacher at Helman Elementary on a 1039 contract replacing Julie Romberg who will be on a .20 leave of absence.

Karen Berman was recommended as a .50 Temporary Foods Teacher at Ashland High School.  This is a new position funded by the general fund. 

Debbie Burnett was recommended as a temporary .40 Primary Teacher at Lincoln Elementary replacing .20 of Susan Jessie and .20 of Lynnette Kelly who are on partial leaves of absence.

Samar Dawisha was recommended as a .67 Temporary Art Teacher at Ashland High School replacing Goly Ostovar who is on a leave of absence.

Scott Dewing was recommended as a temporary .17 Journalism Teacher at Ashland High School.  This is a new position funded by the general fund. 

 Joe Dunbrasky was recommended as a 1.0 Temporary Intermediate Teacher at Helman Elementary replacing Randye Jensen who is on leave of absence. 

 Butch McBaine was recommended as a .17 High School English Teacher on a 1039 contract.

 Mark Miller was recommended as a 1.0 Temporary Biology Teacher at Ashland High School replacing Brian Bolstad who resigned. 

 Debra Pew was recommended as a 1.0 Probationary Home School Director.  This is a new administrative position. 

 Joyce Schlecht was recommended as a .50 Temporary Kindergarten Teacher at Bellview Elementary replacing Susan Viani who is on leave of absence. 

 Hilary Stetson was recommended as a .70 Temporary Art Teacher at Ashland Middle School replacing Sharon Dvora who is on leave of absence. 

 Mike Titus was recommended as a .50 High School Mechanics Teacher on a 1039 contract.

b. Requests for Leave of Absence

 Sharon Dvora, Ashland Middle School Art teacher, requested a leave of absence for the 2003-04 school year.   It was recommended that her request be granted as presented.

 Susan Jessie, Lincoln Primary Teacher, requested a .20 leave of absence for the 2003-04 school year.  It was recommended that her request be granted as presented.

 Lynnette Kelly, Lincoln Primary Teacher, requested a .20 leave of absence for the 2003-04 school year.  It was recommended that her request be granted as presented.

 Julie Romberg, Helman Primary Teacher, requested a .20 leave of absence for the 2003-04 school year.  It was recommended that her request be granted as presented.

 Susan Viani, Bellview Kindergarten Teacher, requested an unpaid leave of absence for the 2003-04 school year.   It was recommended that her request be granted as presented.

3. Agreement with Community Works/Lithia Springs School

 The 2003-04 Professional Services Contract between Community Works/Lithia Springs School and Ashland Public Schools in the amount of $291,082 was presented to the Board.  This is a 13% decrease resulting in 4 fewer students in the program due to lack of funding.  It was recommended that the Board approve the agreement as presented. 

Director Littleton moved that the Board approve the consent agenda as presented.  Director Thivierge seconded and the motion passed unanimously.

VI. Reports

1. Student and Staff Representative Reports

Therese Van Reenen, Certified Representative, reported on the beginning of school and a successful Open House at Ashland Middle School.

Ron Dulaney, Classified Representative, reported on the first OSEA Union Meeting of September 17, and noted that all staff members are working this year with less.

Matt Bolstad, Student Representative, reported on the Fresh Start Retreat, Leadership Retreat, and an excellent assembly the first week of school.

2. Ashland Schools Foundation Report

 Susan Bacon reported on the annual fund drive which resulted in pledges and donations of over $242,000 and explained the proposed spending of those funds.  Ms. Bacon further reported on three new Foundation board members, the annual Board planning retreat, and a new partnership with the business community.

3. Future Growth Areas

 John McGloughlin reviewed the proposed urban growth areas for Ashland and responded to questions.  He further reported that the City Council will be discussing this at the October meeting to make a recommendation on whether or not to approve the proposed growth areas.

4. School Start Up and Enrollment Report

 Juli Di Chiro explained that the current enrollment numbers are not yet firm.  Administrators reported on enrollment and start up activities at their schools.

5. Report on School Maintenance Work

 Loren Luman reported on maintenance work that had been completed during the summer and changes in bus schedules.

6. Personnel Update Report

 Juli Di Chiro reported on personnel changes and additions.

7. Legislative Update

 Chuck Keil gave a report on legislative activities.

8. Board Report

 Board Members reported on the AHS Peer Jury, the AHS Student Participants Program, high school assembly held the first week of school, fall athletic competitions, and the OSBA Oregon Values and Beliefs Workshop.

9. Superintendent Report

 Juli Di Chiro reported on the start up of the schools, the AMS Back to School Night, employee insurance issues, teacher workshop on TAG, and Fresh Start.

VII. Hear public requests not a part of the agenda

There were no public requests.

VIII. New Business

 1. Establish Annual School Board Objectives

 Juli Di Chiro explained that the Board met in a work session on August 25 and developed the following Board Goals.

(1) Financial Sustainability:  The Board will explore ways to ensure that the District is financially sustainable during the on-going economic downturn.  Strategies include:
Long and short term financial planning
Facilities planning
Innovative ways to build a prudent reserve
Working with state-wide advocacy groups for stable and adequate K-12 funding
Technology planning

(2)  Successful Collective Bargaining:  The Board will utilize collaborative bargaining strategies to develop new agreements with the classified, administrative, and confidential employee groups.

(3)  Communication:  The Board will communicate more effectively with its diverse stakeholders by:
Establishing a Key Communicators Network
Effective utilization of the district's website
Community based meetings on long range planning

(4)  Ashland Quality Education Model:  The Board will engage the community in a discussion of what we want our schools to look like in the future and innovative ways to fund them.  The state's Quality Education Model will serve as a basis for these discussions, but will also include facilities planning.

(5)  Curriculum and Professional Development:  The Board will direct district administrative staff to continue its emphasis on curriculum planning and articulation across all schools. Mathematics will be a particular emphasis for K-12 articulation and curriculum mapping.  The Board will also advocate for developing differentiated instructional strategies and programs to ensure that diverse student needs are met.

Director Keil moved that the Board approve the annual school board objectives as presented.  Director Thivierge seconded and the motion passed unanimously.

2. Announce Budget Committee Vacancies and Establish Process and Deadlines for Filling Vacancies

 The Budget Committee Membership term for Carol Davis expired June 30, 2003, and Howard Braham moved to Spokane, Washington.   The Board announced two vacancies with the first vacancy term beginning July 1, 2003 and ending June 30, 2005, and the second vacancy term beginning July 1, 2003 and ending June 30, 2006 .  The Board established a process to fill these vacancies with the application deadline being October 8 at 4:00 p.m.   It was agreed that information could be e-mailed to Jeanne Peterson.  Director Littleton will revise the questions for Budget Committee applicants.

3. Board Policy Revision - First Reading

 Board Policy Revision IGBA, Students with Disabilities was presented for first reading. 

 Director Keil moved that the Board approve IGBA for first reading as presented.  Director Thivierge seconded and the motion passed unanimously.

IX. Old Business

 1. Board Policy Revisions - Second Reading

  The following board policy revisions were presented for second reading:
  
EE Management of Transportation Services
EE/EEA Student Transportation Services

Director Littleton moved that the Board approve Revised Board Policies EE and EE/EEA for second reading as presented.  Director Keil seconded and the motion passed unanimously.  Copies of said policies are attached hereto and become a part of these minutes.
 
X. Announcements and Appointments

The Board scheduled a Work Session to meet with Budget Committee Members on October 13, 2003, at 6:30 p.m. at the Ashland Council Chambers.

The Board will hold a work session on September 22, 2003, from 7:00 to 9:00 p.m. in the high school library to review Section J of the School Board Policy Revisions.  A Special Session will follow to approve the policies for first reading.

The Board will hold a retreat on September 26, 2003, from 8:00 a.m. to 4:00 p.m. at 804 Roca Street, Ashland. 

The next regular session will be held on October 13, 2003, at 7:30 p.m. in the Ashland Council Chambers.

XI. Adjournment

 There being no further business, the meeting adjourned at 9:23 p.m.
 
Jeanne Peterson, Executive Secretary



Download File
9-8-03 Regular Minutes.pdf

(17.6KB)
 

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