Friday, September 26, 2003

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session on September 26, 2003, at 8:00 a.m. at 804 Roca Street, Ashland.  Present were:

Amy Amrhein ) Chair

Chuck Keil ) 
Terry Littleton )
Heidi Parker ) Board Members  
Ellie Thivierge )
   
Juli Di Chiro, Superintendent
District Administrators

I. Call to Order

 The meeting was called to order at 8:30 a.m. by Chair Amrhein.

II. Roll Check

 A roll of the board was taken and all members were present.

III. Discuss Communication and Decision Making

 The Board discussed communication and decision making.

IV. Discuss Long Range Planning with Lead Team

 The Board met with district administrators and discussed long range planning.

 Attached is an outline of results of discussions held during this meeting, a copy of which becomes a part of these minutes.

V. Budget Update

 Loren Luman gave an update on the 2003-04 budget status and funding.

VI. Review of Lincoln School

 The Board discussed issues regarding Lincoln Elementary School.

VII. Adjournment
 
 There being no further business, the meeting adjourned at 4:10 p.m.
 
Jeanne Peterson, Executive Secretary


                                                    
 
 SCHOOL BOARD RETREAT NOTES
SEPTEMBER 26, 2003

OPERATING PRINCIPLES

Principle Specific Behavior
Open-mindedness Ask clarifying questions.
Absorb and reflect upon discussion.
Adequate wait time.
Attentive listening.
Limit shut-offs: jokes, comebacks.
Opportunity for all opinions to be voiced.
Encourage points of view outside of Board.

Attentive Listening Eye contact.
Referencing the speaker.
Verbal acknowledgement.
Physical acknowledgement.
 
Respect and Trust
   - Each Other
   - Board
   - Superintendent
   - Administrators Positive verbal feedback.
Acknowledge my presence.
No negative nonverbals - direct or indirectly observed.


I appreciate your grasp of the facts and I disagree with your conclusion. Soliciting opinions.


I would like to contribute another piece of info to this discussion. Could you rephrase that…


I have a different interpretation. Act on recommendations.

I would like to add to this discussion. Ask probing questions.

I would like to contribute my opinion. Support Board decisions.
 Request and give feedback.
 Direct communication.
 No repetition of rumor or conjecture.
 No surprise attacks.
 New ideas routed through Juli and colleagues.

Sense of Humor/Take ourselves lightly. Enjoy each other.
 Joke
 Be approachable.
 Laugh with, not at.

 

 
ISSUES FOR LONG-RANGE PLANNING

Facilities
Real Estate
Increasing Enrollment
Retiring teacher population - recruiting
Special needs
Educational approaches/alternatives
Class/School Size
Technology
Budget
Revenue building
Maintenance
Support Service
Accountability
State/Federal mandates
Differentiation
Curriculum development
District consolidation
Calendar
Co-curricular activities
Staff development
Exit outcomes for students
School to work
School to college
Second language acquisition
School structure/configuration
Student information system
Levy / bond planning
Safe/Drug free schools
D/A use
Evolution of schools - "schools without walls" ; "consumer driven"
Drop-outs
Parental choice
Public/Private partnerships
Allocation of resources
Evaluation

DATA SOURCES

Focus groups
Surveys
QEM
Research based reports
Key communicators
School staff

(Data Sources continued)

School Board
Demographics
Student voice:  exit interviews; non-mainstream
Performance data (assessments, portfolios)
Alumni
City planning - regional planning
Broad based community input
Financial data:  state support

PARKING LOT ISSUES

Structure and function of monthly meetings.
Appropriate responses to surprise attacks.

HOW DO WE COMMUNICATE WELL AS A GROUP?

Breakfast meetings with Juli.
Small group sessions.
Meetings with Lead Team.
Amy is hub.
Listen.

HOW DO WE COMMUNICATE NOT WELL?

Use email effectively for inclusion.
Not enough discussion.
Use time effectively.
Rush - time constraints.
Using monthly meetings as tool for communication with each other.
Unclear purpose of monthly meetings.
Don't talk enough at meetings.
Unequal distribution of conversations.
Amy is hub.
Clarity about Policy/Philosophy or implementation.
Clarification of degree and amount of community participation.
Agreement on level of trust of Administration.
Clarity on process of communication…what's okay, what's not?
Pre-meeting briefings.
Open-mindedness.



Download File
9-26-03 Work Session.pdf

(16.2KB)
 

Today's Events - Tuesday December 12 2017
Boys Junior Varsity Basketball
vs.
Grants Pass HS
- Ashland High Main Gym
- 5:15PM
Boys Freshman Basketball
vs.
Grants Pass HS
- 5:15PM
Boys Varsity Basketball
vs.
Grants Pass HS
- Ashland High Main Gym
- 7:00 PM
Upcoming Events - Friday December 15 2017
Coed Varsity Wrestling
@
Grants Pass Winter Kickoff
- 11:00 AM
Girls Varsity Basketball
@
Henley HS
- 6:00 PM
Employee Corner
Ashland Schools Foundation
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