Monday, November 17, 2008

Ashland School District No. 5, Jackson County, Oregon – the Board of Directors met in regular session November 17, 2008, at 7:00 p.m. in the Walker School Library.

 

Mat Marr                     )           Chair

Keith Massie               )

Heidi Parker                )           Directors

Amy Patton                 )

 

Juli Di Chiro, Superintendent

Jill Turner, Business Manager

Toni Knox, Certified Representative

Amy Korth, Classified Representative

Media Representative

Jeanne Peterson, Administrative Assistant

 

I.

Call to Order

 

The meeting was called to order at 7:00 p.m.  All members were present with the exception of Director Alexander.  Director Massie arrived at 7:43 p.m.

 

 

 

II.

Pledge of Allegiance

 

 

 

III.

Roll Check

 

 

 

IV.

Welcome Visitors and Acknowledgments

 

 

 

 

A.

Vision and Mission Statement

 

Board members read the vision and mission statement.

 

 

 

 

B.

Walker Site Council Report

 

Patty Michiels and Site Council members reported on the activities at Walker School, and responded to questions of the Board. 

 

 

 

 

 

V.

Consent Agenda

 

It was recommended that the Board approve the consent agenda as presented. 

 

 

 

 

A.

Approve minutes of regular session and work session of October 13, and work session and executive session of October 27, 2008. 

 

Director Parker moved to approve the consent agenda as presented.  Director Patton seconded and the motion passed unanimously.

 

 

 

VI.

Hear Public Requests not a part of the agenda

 

There were no public requests.

 

 

 

VII.

Reports

 

 

 

 

A.

Student and Staff Representative Reports

 

Amy Korth, Classified Representative, reported on the Harvest Festivals taking place at some of the schools.  She thanked the classified staff for their work.

 

Toni Knox reported on the Willow Wind Spring Course Catalog, the new parking lot at Willow Wind, adult ESL and computer classes at Walker, Helman’s pond restoration, AHS all-state music groups, AHS Orchestra Midnight Pajama Concert at Lincoln gym, and class sizes at the middle school.

 

 

 

 

B.

Farm to School Committee Update

 

Laura Rolls and Tracy Harding reported on the activities of the Farm to School Committee.  Food is being procured from two farms in the Applegate area.  Recipes are being obtained and agreed upon for use.  Laura Rolls asked the Board to move forward with continuing the program.  She also asked for permission to obtain approval to write grants to fund Ms. Harding’s position.  Finally, she asked that fresh produce that is uncooked be introduced into the food system.  Following discussion, the Board agreed to allow the committee to write grants to fund Tracy Harding’s position.  The committee will look at policies regarding risk tolerance. 

 

 

 

 

 

 

C.

District Financial Report

 

Jill Turner reviewed the October financial report and responded to questions.

 

 

 

 

 

D.

Superintendent Report

 

Juli Di Chiro reported on the Willow Wind Barn Project and the fire sprinkler system that needs to be installed there.  She also reported on the AHS Redesign.

 

 

 

 

E.

Project Management Update

 

Gary DeCock, Project Manager, provided an update on the construction projects and responded to questions of the Board.

 

 

 

 

 

VIII.

Unfinished  Business

 

There was no unfinished business.

 

 

 

IX.

New Business

 

 

 

 

A.

Bond Construction Program Changes for Bellview Historic Portion Renovation

 

It was recommended that the Board approve transferring funds from the overall bond project contingency  in the amount of $450,000 to accommodate the necessary extra expenditures for the Bellview Historic Portion Renovation.

 

 Director Massie moved that the Board approve transferring $450,000 from the overall bond project contingency for the Bellview Historic Portion Renovation as presented.  Director Parker seconded and the motion passed unanimously by roll call vote.

 

 

 

 

 

 

B.

Bond Construction Program Changes for Walker School

 

It was recommended that the Board approve transferring funds from the Walker project contingency  in the amount of $84,000 to accommodate the necessary extra expenditures for Walker Landscaping.  Greg Covey, Landscape Architect,  reviewed the suggested landscaping changes and responded to questions. 

 

Director Massie moved that the Board approve transferring $84,000 from the Walker project contingency for Walker Landscaping as presented.  Director Patton seconded and the motion passed unanimously.

 

 

 

 

 

C.

Bond Programmatic Contingency Transfers

 

It was recommended that the Board consider transfers in the Capital Projects Fund from program contingency in order to accomplish identified projects at each school.  Jill Turner reviewed the proposed projects and responded to questions. 

 

 Director Patton moved that the Board approve the transfers as recommended.  Director Parker seconded and the motion passed unanimously. 

 

 

 

 

 

D.

Accept 2007-08 Audit

 

It was recommended that the Board accept the 2007-08 Audit as presented.  Director Massie moved that the Board accept the 2007-08 Audit as presented.  Director Patton seconded and the motion passed unanimously. 

 

 

 

 

 

E.

Approve Memorandum of Understanding #2008-03 between the Southern Oregon Bargaining Council and Ashland School District regarding insurance renewal dates

 

It was recommended that the Board approve Memorandum of Understanding #2008-03 between the Southern Oregon Bargaining Council and Ashland School District regarding insurance renewal dates.  Director Massie moved that the Board approve Memorandum of Understanding #2008-03 between the Southern Oregon Bargaining Council and Ashland School District regarding insurance renewal dates as presented.  Director Patton seconded and the motion passed unanimously.   

 

 

 

 

 

 

F.

Voting for OSBA Officers

 

Voting on OSBA officers opens November 17 and closes December 15.  The Board discussed how they wished to vote  for OSBA officers.  Director Patton moved that the Board vote for Beth Gerot for President-Elect, Scott Pillar for Vice President and Bobbie Regan for Secretary-Treasurer.  Director Parker seconded and the motion passed unanimously.

 

 

 

 

 

 

G.

OSBA Resolutions

 

The Board discussed how to vote for OSBA resolutions 1, 2 and 3.  Director Massie moved that the Board approve OSBA Resolutions 1, 2, and 3 as presented.  Director Parker seconded and the motion passed unanimously.

 

 

 

 

 

X.

Board Report

 

Board members reported on the workshops they participated in at the recent Oregon School Boards Association annual convention in Portland.

 

 

 

 

XI.

Announcements and Appointments - 5 minutes

 

 

 

A.

A Budget Meeting will be held on Monday, November 24, 2008, at 7:00 pm in the Ashland High School library to receive an update on the district's financial status and discuss development of the 2009-10 proposed budget.

 

 

 

B.

The next regular session will be held on Monday, December 8, 2008, at 7:00 p.m. in the Ashland Council Chambers.

 

 

 

 

 

 

 

XII.

Adjourn

 

There being no further business, the meeting adjourned at 9:23 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 

                                                                                                           

Board Chair                                        Clerk

 

 



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