Monday, May 12, 2008

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session  May 12, 2008, at 7:00 p.m. in the Ashland Council Chambers.  Present were:

 

Mat Marr                     )           Chair

Ruth Alexander )

Keith Massie                )           Board Members

Heidi Parker                 )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Eleanor Buell, Student Representative

Amy Korth, Classified Representative

Toni Knox, Certified Representative

District Administrators

Media Representative

Jeanne Peterson, Administrative Asst

 

 

I.

Call to Order

 

 

 

 

The meeting was called to order at 7:00 p.m. by Vice Chair Alexander.

 

II.

Pledge of Allegiance

 

 

 

III.

Roll Check

 

All of the Board Members were present.

 

 

 

IV.

Welcome Visitors and Acknowledgments

 

 

 

 

 

A.

Vision and Mission Statement

 

Student and staff representatives read parts of the vision and mission statements.

 

 

 

 

B.

Helman Greenhouse Project

 

Bill Dietz from Jackson County Master Gardeners presented a $500 check to Mia Driscoll for the Helman Greenhouse Project.

 

 

 

 

 

C.

AHS Drama Students

 

AHS drama students highlighted their successes for this year.

 

 

 

V.

Consent Agenda

 

 

 

 

 

A.

Approve minutes of CPAC meeting of April 7; regular session of April 14; work session of April 22, and executive session of April 28, 2008.

 

The minutes were recommended for approval as presented.

 

 

 

 

B.

Personnel

 

 

 

 

I.

Request for Leave of Absence

 

Angela Johnson, elementary and Middle School PE Teacher/Adapted PE Teacher, requested a maternity leave of absence from September 2 through October 24, 2008.  It was recommended that her request be granted as presented.

 

Leigh Jones, Speech and Language Pathologist at Ashland Middle School, requested a leave of absence for the 2008-09 school year.  It was recommended that her request be granted as presented.

 

 

 

 

II.

Employment Recommendations

 

Joel Cicerrella was recommended as a .17 English Teacher at Ashland High School on a 1039 contract.  Mr. Cicerrella filled this position this last year.

 

Sheryl Cochran was recommended as a probationary .50 Willow Wind Teacher.  This is a new position funded by the general fund. 

 

Trish Dorr was recommended as a full-time probationary Intermediate Teacher at Helman Elementary replacing Richard Gurwell who resigned. 

 

Doug Geygan as recommended as a probationary full-time Assistant Principal at Ashland Middle School.  He will be replacing Steve Retzlaff who was transferred to Principal of Ashland Middle School. 

 

 

 

 

 

James Hagemann was recommended as a temporary .50 Health Teacher at Ashland Middle School replacing Jamie Haden who will be on leave.  He was further recommended as a probationary .50 Physical Education Teacher at Ashland Middle School replacing James Tharp who resigned. 

 

John Lawson was recommended as a temporary .50 Willow Wind Teacher replacing Andy Bayliss who will be on leave of absence.  

 

Atsuko Murakami was recommended as a temporary .17 Japanese Teacher at Ashland High School. Ms. Murakami filled this position this past year.  

 

Emily Phelps was recommended as a temporary .29 Music teacher at John Muir Elementary.  Ms. Phelps filled this position this past year. 

 

Lauren Schaffer was recommended as a .50 French Teacher at Ashland High School on a 1039 contract.  Ms. Schaffer filled this position this last year.

 

Suzy Snider was recommended as a .50 Spanish and French Teacher at Ashland High School on a 1039 contract.  Ms. Snider filled this position this past year.

 

Mike Titus was recommended as a .50 Auto Mechanics Teacher at Ashland High School on a 1039 contract.  Mr. Titus filled this position this past year.

 

Elizabeth Van Zee was recommended as a probationary full-time Site Based Special Education Classroom Teacher at Bellview School.  She is replacing Rebecca Gyarmathy who has been reassigned.

 

John Weston was recommended as a .67 Woodworking Teacher at Ashland High School on a 1039 contract.  Mr. Weston filled this position this past year.

 

 

 

 

VI.

Hear Public Requests not a part of the agenda

 

There were no public requests.

 

 

 

VII.

Reports

 

 

 

 

A.

Student, Staff and Representative Reports

 

Eleanor Buell, Student Representative, reported on activities at the high school, finals week, and preparations for the ending of the school year.

 

Amy Korth, Classified Representative, reported on the efforts of classified staff in preparing for finishing the school year.

 

Toni Knox, Certified Representative, reported on activities at all of the schools.

 

 

 

 

 

B.

Ashland Schools Foundation Report

 

Susan Bacon of the Ashland Schools Foundation reported on the progress of the fundraising program

 

 

 

 

C.

Fundraising Proposal for AHS Turf Field

 

Curt Bacon presented a request to obtain permission for the Ashland High School Booster Club to fundraise for an artificial turf field, specifically, FieldTurf brand to be installed at Walter A. Phillips Field.  He expressed an understanding that the authority to undertake and complete this proposed project lies with the School Board.  He reviewed the field utilization; cost, savings, and life of the project; safety; environmental impact, and alternative projects to fund.

 

Karl Kemper responded to questions and noted that the fundraising would be organized in a way that the funds could be returned if the project is not done.

 

 

 

 

 

 

The Board expressed concern for the health issues regarding FieldTurf.  The Board agreed to grant permission for the Booster Club to fundraise for an artificial turf field to be installed at Walter A. Phillips Field with the condition that the Booster Club report to the School Board in three months regarding its fundraising progress.  At that time, a health study regarding the artificial turf should be complete, and the Board will determine if the fundraising may continue.

 

 

 

 

D.

Ashland High School Commencement Activities

 

Jeff Schlecht reported on the commencement activities to be held June 6 at 7:00 p.m. in Lithia Park.

 

 

 

 

 

E.

Guidance and Counseling Framework

 

Samuel Bogdanove reported on the progress towards compliance with the state Guidance and Counseling Framework, and responded to questions of the Board.

 

 

 

 

 

F.

Personal Education Plans

 

Jeff Schlecht, Steve Retzlaff and Heidi Heidig reported on Personal Education Plans required by the state department. 

 

 

 

 

 

G.

Project Management Update

 

Gary DeCock, Project Manager, responded to questions regarding progress on the school projects.

 

 

 

 

H.

District Financial Report

 

Juli Di Chiro reviewed the district financial report as of April.

 

 

 

 

I.

Superintendent Report

 

Juli Di Chiro reported on the Kindergarten Roundup.  Early numbers indicate fewer students will be attending kindergarten next year.

 

 

 

 

VIII.

Unfinished  Business

 

There was no unfinished business at this time.

 

 

 

 

IX.

New Business

 

 

 

 

A.

Proposed 2008-09 Sodexho Agreement

 

Juli Di Chiro presented the proposed 2008-09 Sodexho Agreement, and explained that the annual report will be given at a future meeting at the request of the Board Chair and Superintendent.  The following concerns and requests for information were expressed:

 

  • Consider purchasing more local foods next year due to the increase cost of transportation.
  • How successful is Sodexho in lobbying its own support as well as support from the legislature for buying foods locally.
  • One of the advantages of contract with Sodexho was to break even; however we transfer money to Sodexho every year.
  • Provide a budget accounting.  Provide a breakdown of costs and income.
  • Would it be relevant to know Sodexho’s profit?
  • What is the cost differential between food costs through mass distributors compared to local providers.  Would it ever be cost effective to buy locally?
  • Consider increasing the meal prices by a small amount each year rather than a large amount every few years.
  • When the annual report is done, the financial officer should provide a clear financial report so we know the cost of the program, the income, and what the district has transferred into the program.
  • There is a “buy American” clause.  That should be considered.
  • Provide more details – utilization rates, costs, etc.

 

It was agreed that the next Food Service Committee meeting will be held on May 30, and these concerns will be discussed.

 

Mat Marr moved that the Board approve the 2008-09 proposed amendments to the Sodexho Agreement for the food program as presented.  Director Massie seconded and the motion passed unanimously. 

 

 

 

 

B.

Strategic Plan

 

Juli Di Chiro and Michelle Zundel presented the action plans that were developed for the Strategic Plan as well as the five-year timeline. 

 

 

 

 

 

Following discussion, the Board suggested scheduling a work session in June to address questions about the action plans.

 

Matt Marr moved that the Board approve the formatting used and the overall strategies as outlined, with the details to be edited at a work session.  Keith Massie seconded and the motion passed unanimously.

 

 

 

 

 

 

 

 

C.

June Regular Board Meeting

 

Juli Di Chiro explained that if the Board moves its regular meeting to June 2, the CPAC meeting will be moved to June 9.  In addition, the proposed budget document would not be ready for approval at a meeting on June 2.  A special session would need to be scheduled for later in June to do that.  The Contractor Selection for Bellview could be brought to the Board on June 2.

 

Keith Massie moved to change the June meeting from June 9 to June 2 at the Ashland Council Chambers.  Ruth Alexander seconded and the motion passed unanimously.  A special session will be held on June 16, 2008 at 5:00 p.m. in the district board room to approve the budget.  A work session will follow to discuss the strategic planning.

 

Mat Marr moved to extend the meeting to 10:15 p.m.  Ruth Alexander seconded and the motion passed with the following vote:  Alexander – yes; Marr – yes; Massie – no; Parker – yes; Patton – yes.

 

 

 

 

D.

OSBA Legislative Policy Committee Regional Representative

 

Mat Marr moved that the Board vote for Jon Bilden to serve as the OSBA Legislative Policy Committee Regional Representative.  Keith Massie seconded and the motion passed unanimously.

 

 

 

 

X.

Board Report

 

Board members reported on the Bellview Selection Committee meeting of May 21 and confirmed the membership of that committee as Christine McCollom, Juli Di Chiro, Mat Marr, Rick Barth, Jim Teece, and Keith Swink.

 

 

 

XI.

Announcements and Appointments

 

 

 

 

 

A.

A Budget Committee Meeting will be held on Tuesday, May 13, 2008, at 7:00 p.m. in the District Board Room.

 

 

 

 

B.

The Board will hold an Executive Session on Friday, May 16, 2008, at 9:00 a.m. in accordance with ORS 192.660 (2)(i) to evaluate the superintendent.  The location is yet to be determined.

 

 

 

 

C.

The Board will hold a Work Session on Tuesday, June 3, 2008, at 6:00 p.m. in the District Board room to conduct a self-evaluation.

 

 

 

 

D.

A Capital Project Advisory Committee Meeting will be held on Monday, June 9, 2008, at 7:00 p.m. in the District Board Room.

 

 

 

 

E.

The District Retirement Party will be held on Tuesday, June 3, 2008, at 4:00 pm at the Standing Stone.

 

 

 

 

F.

The next regular session will be held on Monday, June 2, 2008, at 7:00 pm in the Ashland Council Chambers.

 

 

 

 

G.

The Board will hold a Special Session on June 16 to approve the 2008-09 Budget Document.  A work session will follow to discuss the strategic plan.

 

 

 

 

XII.

Adjourn

 

There being no further business, the meeting adjourned at 10:08 p.m.

 

 

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 



Download File
5-12-08 Board Minutes.pdf

(32.9KB)
 

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