Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session April 22, 2008, at 4:00 p.m. at the District Board Room. Present were:
Keith Massie )
Heidi Parker ) Board Members
Amy Patton )
Juli Di Chiro, Superintendent
Pam Lucas, Business Manager
I. Call to Order
The meeting was called to order at 4:05 p.m. by Chair Marr.
II. Roll Check
A roll of the board was taken and all members were present.
III. 2008-09 Budget Development
Juli Di Chiro reported that, due to a software malfunction, approximately $750,000 of projected staff costs were not included in the projections. This error was not discovered until the budget was being finalized and the staffing portions of the budget did not balance. This error occurred because the SDS Accounting software cannot facilitate our personnel and our payroll databases. The long-term solution to this problem is to replace the accounting software with a new comprehensive software package that can include personnel and payroll.
Juli Di Chiro and Pam Lucas reviewed suggestions for reducing the budget without reducing staff. The main strategy presented was to charge appropriate percentages of salaries for staff working on the Capital Projects to the bond budget. This strategy is suggested for both the current and next school year. In addition, discretionary budgets in the new Youth Activities and Academics Levy have been reduced to similar discretionary budgets in other parts of the general fund. Finally, technology and textbook spending will be reduced to historical levels.
The Board discussed the various options and there was a consensus of the Board to adopt these suggestions for the 2008-09 budget.
There being no further business, the meeting adjourned at 5:00 p.m.
Respectfully submitted by